Apply for a T&E Card (Non-Academic Employees & Non-Paid Students)

The application process and requirements are dependent on your status with the University. The below application process is for Non-Academic Employees and Non-paid Students only.

**If you are a paid student, please fill out the Academic Employees & Paid Students application form.

Due to the University's remote work environment, we are offering the option of having your new T&E card mailed to your home address. If you would like to utilize this option, please note your home address on the application where specified.


Sponsoring Department to Complete Application

A sponsoring Academic Department employee must complete the application form

Complete Cardholder Training

Upon submission of the application, the non-employee will be emailed a link to access and complete cardholder training.

Card Ordered

The University's Card Administrator will be notified once training is complete and will order the card. The card will be mailed to the cardholder's departmental address. It should arrive in 7-10 business days.

Activate Card

Call the number provided on the sticker on the card. Enter the 16-digit card number and verification code. The verification code is the cardholder’s University ID - nine-digit number on the back of the University ID card. The card must be activated within 30 days of receipt of the card.

Register Pin

Travel and Expense Cards are Chip and PIN enabled. The embedded microchip provides enhanced fraud protection and increased global acceptance. The four-digit PIN number will come in a separate mailer from the credit card. Follow these instructions:

Cardholders can customize their Personal Identification Number (PIN) using our online tool, Global Card Access.

1.    Login or register your card using Global Card Access

2.     Choose the Change PIN option

3.     Select a new PIN for your account


For more information about Chip and PIN cards: 

Select Delegate

A University employee will need to be delegated to reconcile the non-employee's Travel and Expense Card Transactions in Workday Expenses.

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