Resources

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through finding supplier information in Workday. This includes whether or not the supplier is in the vendor file, supplier contact information, order-from and remit-to connection information, and more. By the end of this QRG, you will be able to successfully find supplier information in Workday.

This Quick Reference Guide (QRG) is designed to answer some potential questions that may arise concerning ordering from America To Go.

Attached is the ISP and Internal Catalog Request Template

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the steps on how to find and view the payment status on a supplier invoice. This may be helpful in order to determine if the supplier invoice has been paid or not in Workday.

This Quick Reference Guide (QRG) is designed to walk a department end user through submitting a PO that will be paid by wire in a foreign currency.

This Quick Reference Guide (QRG) is designed to walk employees through finding the original requester on a converted purchase order.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through creating a non-catalog purchase requisition. You will place non-catalog orders in Workday, which will then be integrated into the Marketplace.  Details on integrating a vendor discount are also included.

This Quick Reference Guide (QRG) is designed to walk department users through submitting a Contract Request. A Contract Request should be submitted when you need a contract reviewed and signed by Procurement & Supplier Diversity Services (PSDS) and you do not a need a Purchase Order (PO) issued to a supplier. This happens if you are either paying using a T&E card or there is no cost associated with the contract.

SIGNATURE AUTHORITY

Signature authority is a formal delegation that allows an individual to sign or otherwise enter into an agreement that legally binds the university to terms and conditions. This includes written contracts that bind or obligate the university to a financial or a non-financial commitment. Agreements signed by unauthorized employees or agents are not valid and do not bind the university.

The Virginia Acts of Assembly of 2007, Chapter 943, Chapter 3, Exhibit P and its attachments requires contractors with the University to submit any claims, whether for money or other relief, in writing no later than 60 days after final payment; however, written notice of the contractors intention to file such a claim must be given at the time of the occurrence or beginning of the work upon which the claim is based.

The University's procedure for deciding such contractual claims is:

A. The Selected Firm must provide the written claim to:

The following general types of purchases are excluded from eVA. This means:

• These purchases will not be sent to eVA and no eVA fees will be charged to UVA or the vendor.
•  These purchases will not be included in the base against which UVA’s restructuring metrics are measured.

Types of EVA-Excluded

Supplier Training

Procurement and Supplier Diversity Services (PSDS) provides bi-monthly vendor (supplier) training sessions in order to help suppliers understand the purchasing and accounts payable processes at the University. 

This Supplier Training aims to give both seasoned suppliers and suppliers new to the University a better understanding of who buys for UVA, how they buy it, and how they pay for it. 

There is no fee to attend, but advance registration is required. A session is being planned for Spring 2024!