On July 5, 2022, UVA will implement Workday Financials, replacing Oracle as our financial system of record. This implementation will put UVA back into one system for all of its operational details, as Workday Human Capital Management was implemented in 2018.
A large team of individuals from central finance and across UVA's schools and units has been working intensely on the transition from Oracle to Workday for over two years, both in terms of system configuration and process improvement. We have worked with finance staff in your area so that they are prepared to support your needs at go-live and beyond.
There will be a significant impact on faculty and staff and day-to-day operations as we prepare to go live and as the system stabilizes after going live. While we are working hard to mitigate negative impacts, we know that all of us will need to exercise patience in the coming days.
We provide this site as a resource to which you can refer. It contains key dates that will affect you and your area.
Please work closely with your area business manager or your go-to finance person for questions after reviewing these materials. You are also welcome to contact us directly at firstname.lastname@example.org (we have a whole team of dedicated folks who are eager to support you).
This information will be updated frequently in the coming days and weeks!
(Last edit May 18, 2022)
Key Cutover Dates Prior to Workday Financials Launch
THESE CALENDARS AND ACCOMPANYING CHECKLISTS GIVE YOU THE MAIN DATES TO WATCH BEFORE, DURING, AND AFTER GO-LIVE:
- May 2022 Preparation: What you should do now to prepare for the transition to Workday Financials, broken down by work area.
- June 2022 Deadlines for Cutover to be aware of, broken down by work area.
- July 2022 Clean Up What happens in work areas after the go-live of Workday Financials.
- Year-End Departmental Dates from Financial Reporting & Operations
May, June, and July will be busy months as we prepare to cease transactions in Oracle and move over to Workday Financials. Keep in mind that when we consider this time called "cutover," it isn't as simple as shutting one system down and turning the new one on. There are many factors and steps to be completed at each stage. In addition, we aren't simply moving from one system to another; we are also factoring in the ending of one fiscal year and the beginning of the next.