Frequently Asked Questions

GENERAL QUESTIONS

 

When does Workday Financials go live?
 

July 1, 2022. 

 

Will there be information about deadlines and blackout dates as we get closer to the go-live date?

Yes, we are pulling that information together on an ongoing basis.  See the resources for cutover here. 

 

How do I get my questions about the Workday implementation (or anything else regarding FST) answered? 

Contact the UVAFinance Solution Center at askfinance@virginia.edu – they’ve been answering questions about FST since March and are happy to support you before, during, and after the transition.

 

How will users be supported after go-live?

Not only have we built a fully-staffed Finance Solution Center to assist you, but also, our trainers will host office hours after go-live. We will also have web-based training, quick reference guides, and helpful hints within the system itself will be available to you around the clock.  User Success Managers within the Finance Solution Center will track your case so that you receive the answer you’re seeking as quickly as possible. You will be well-supported!

 

Is the Workday Financials implementation all that is involved with FST?

No, its just one part (albeit a big one!).  Finance Strategic Transformation involves four parts: Workday Financials, Adaptive Planning (Workday’s budgeting and planning tool), enhanced reporting and analytics, and continuous improvement.  A big part of the project is the implementation of modern, cloud-based technology, but we also want to provide improved insight, informed decision making, and process improvement and standardization. 

 

How do I stay up to date with all the FST news?  How are things communicated?

We recommend signing up to receive the UVAFinance blog digest so the news housed in various channels gets delivered straight to your inbox.  Other informative channels are listed here. You are also encouraged to stay in touch with the Change Leader in your area; they will have information about FST specific to your school or unit.

 

What systems are going away as part of the Workday Financials implementation?

First and foremost, we’re replacing Oracle with Workday Financials.  We’ve also implemented Adaptive Planning, Workday’s budgeting software.  Adaptive replaces all the various systems schools and units were using to budget in the past.  In addition, Chrome River is going away as the expense function moves into Workday.  Recon@ will no longer be necessary because of Workday Financials. 

 

TRAINING

 

How do we access to Workday Financials Training?


Training is now available.  We will offer instructor-led training via Zoom as well as self-paced web learning.  You can see more information on training on our website.  To register for training, log into Workday Learning and search for the name of the course title. 

How will I know which courses to take?

Training is role-based.  You should have been assigned training based on the Oracle to Workday Financials security role mapping effort this spring.   Want to see what the roles look like?  Visit our "Day in the Life" Security Role Summaries.