News

A new spend category in Workday Finance will allow UVA to collect high-quality data on publishing charges, which are expected to increase due to a 2022 federal ruling requiring the open flow of federally-funded scientific information.The government mandate will require agencies using federal research dollars to make any research findings available to the public in a free and open format by the end of 2025.  For UVA faculty and researchers, this could mean significant increases in "article p
Ever find yourself with a stubborn requisition that won't convert to a purchase order? There are a number of common reasons why a Workday requisition (RQ) does not convert to a purchase order (PO).  When you contact Ask Finance with this problem these are the top five issues they'll look at first.  While you're always welcome to contact the Solution Center team, we share these common reasons with you in the hope they'll alleviate some frustration:One or more lines have a
Every new year comes with fresh new calendars, and fiscal new years are no different.  Payroll calendars for FY2024 are posted on the UVAFinance website for the Academic Division, Med Center, and Physicians Group.Access the calendars here.  (Click on Academic Division, Med Center, or UPG; Payroll Calendars are at the top of the list on each area's page)
The Workday Support Team has made a new functionality available in Workday Financials.  Activity Stream might be just the thing for some users out there who have wished for an in-system way to nudge processes along among colleagues.Using the "@" symbol, you can tag one or more people in a comment on objects such as purchase orders, requisitions, and supplier invoices, and those tagged individuals will receive a notification.  The stream is the same on all tabs/sub-tabs within the same
Walker receives her honor at NACUBO on July 17.We always knew she was a star.UVAFinance's Executive Director for Financial Planning and Analysis Katie Walker is the 2023 winner of the National Association of College and University Business Officers (NACUBO) Rising Star Award.  The Rising Star Award recognizes an emerging leader in higher education finance and business whose record reflects ongoing and exceptional growth in contribution to the professional increased levels of leadership
Walker receives her honor at NACUBO on July 17.We always knew she was a star.UVAFinance's Executive Director for Financial Planning and Analysis Katie Walker is the 2023 winner of the National Association of College and University Business Officers (NACUBO) Rising Star Award.  The Rising Star Award recognizes an emerging leader in higher education finance and business whose record reflects ongoing and exceptional growth in contribution to the professional increased levels of leadership
Previously a User Success Agent with Tier 1, Tolson is moving on to be a Business Systems Analyst. He started in his new role on Monday, July 17th. Tolson expressed that he is very excited about this new position.As his career has progressed, Tolson reflected, “I’ve found myself being drawn to process improvement.” In his new role, he will get to focus on that more. He’s looking forward to working on projects and continuing to improve processes that benefit both UVAFinance and the greater UVA co
 From left to right, top to bottom: Jim Stoltz and family, Nika Vest and her fiancé, Jarod Verkleeren, and Niranga Subasinghe and family.The Clean-Up Squad, a talented team of temps, has been an enormous help in closing out the fiscal year. They ensured that thousands of financial transactions were fixed and finalized to guarantee a smooth close to the first fiscal year with Workday. We are proud to announce that four of the temps--Jim Stoltz, Niranga Subasinghe, Jarod Verkleeren, and
Procurement's Shannon Wampler represented UVA as a featured presenter this spring at the annual meeting of the National Association of Educational Procurement in Orlando, Florida.  Wampler shared how UVA planned and launched its local procurement initiative and how we leveraged Supplier GATEWAY to empower decentralized buyers across grounds.  Wampler especially focused on how smaller schools could get such initiatives off the ground, even if they didn't have data skills or dedicat
Finance Reporting & Analytics Release notes for July 13 have been posted to the UVAFinance website.This update includes significant new reports and modifications that have been released between May 22nd and June 30th as well as known issues that we are investigating or working on currently.Thank you all for your patience as we worked through a few unexpected glitches as we rolled over fiscal years for the first time in Workday and the data warehouse. The data warehouse team, UBI team, and t
We are excited to announce that Kevin Crabtree has moved on to be a Strategic Sourcing Director in Procurement. Previously, Crabtree was the Category Manager for Services and Athletics.He started in his new role on ­­July 10. He says he's most excited about stabilizing and improving the purchasing experience for departments by listening to University-wide feedback on what's working and what's not working."Procurement is here to help departments buy the goods and services they need in order for t
Buying at UVA just became a little easier due to the overhaul of the Goods & Services Guide, which finished just this week after four months of intensive collaborative work by Procurement, as well as the Business Systems Team.What Changed?Updated goods/services descriptions with clearer languageOne preferred method of payment (two at the most)Ability to search on title with auto-populationUpdates to sync with Workday Financials terminology and fieldsThe overhaul process began in March, with
 Upcoming Wellness WebinarsBeyond Speaking and Listening: Transforming our Habits of Communication by Deepening Self-Understanding and Connection. Tune in on July 26 at 12:00 pm. Click HERE to register.Turn Your Savings Into Retirement Income.Tune in on July 12 at 2:00 pm or 8:00 pm. Click HERE to register.Invest For Success: Five Principles You Need To Know.Tune in on July 19 at 10:00 am or 12:00 pm. Click HERE to register.Don't Forget: Free Virginia Recreation Classes Join Virgi
The payroll costing allocation categories "Worker Position" and "Worker Position Earning" are very different and not interchangeable.  In general, "Worker Position" is the category most of us will use most often.  "Worker Position" represents the standard pay, benefits, etc. that are applied to most regular positions.Assigning a "Worker Position Earning" costing allocation should only be done for pay categories that will be accounted for on a different worktag string than their "Worker
Starting this week, Accounts Payable has changed the settlement run from daily back to its pre-Workday-go-live schedule of three times per week (Monday, Wednesday, and Friday).  If you have any questions or concerns, please feel free to contact us via askfinance@virginia.edu.
We are about three weeks out from the Fourth Annual Travel & Expense Expo, and we can't wait to see you there! If you haven't already, please RSVP as soon as possible at this link.The Expo will be held August 3, from 10 am to 2 pm at Newcomb Hall. We'll have over 35 travel-related vendor exhibits, Passport Services, Real ID processing, great seminars, plus lots of giveaways and raffles! Prizes you can enter to win this year include free airline tickets, hotel stays, and a wine tour. Chec
Click image for a larger viewLast week, PSDS was alerted by Sedgwick regarding a product correction for Cholostech LDX Cassettes.  You can see this notice here (behind NetBadge).Know that in the future, product recalls and other similar notices are shared as a banner announcement in the UVAMarketplace.  (See an example of the UVAMarketplace announcements, visible upon logging into the system, to the left.)
We're on the very edge of our first fiscal year-end close in Workday Financials.  Thank you to everyone for your hard work and collaboration during this first critical year.  Here are the final deadlines to keep in mind: While certain activity has an earlier cut-off, all remaining activity groups and transaction types will be closed on June 29th at 4pm. Please refer to the Year End Closing Calendar for details regarding earlier cut-offs for specific activities. All transactio
After an extended stint on the Business Intelligence team, where she assisted with the optimization of procurement data during the transition from Oracle to Workday Financials, Shannon Wampler has returned full-time to Procurement and Supplier Diversity Services in the role of Supply Chain Business Analyst.Wampler’s long history with Supplier Diversity and her perennial dedication to assisting the local business community makes her a perfect fit for this position, as does her skill with data ana
Ajoni Wynn-Floyd’s passion is connection. Whether it’s helping small business owners find resources, locating grant information for someone who needs it, or finding an answer for a frustrated customer, she enjoys making connections and delivering good news for those who need it.Her drive to help people has led her to pursue a career helping small and diverse businesses, and this spring, she brought her talent and experience to a new role in Supplier Diversity Services at UVA as Community Engagem
SWaMFest is the premier networking, educational, and professional development event for small, women-owned, and minority-owned businesses, and it’s happening on Wednesday, November 1st, and Thursday, November 2nd, in Richmond . . . and you’re invited!Come and network with colleagues in VASCUPP, visit with our vendors, get some time out of the office, and get more than a little team building in, too. UVA had over 25 attendees onsite last year, and we’d love to see you this fall. Why attend SWaMf
As we prepare for the FY23 year-end close, the Workday Support Team uncovered two possible issues regarding change orders requested on rolled-forward purchase orders (POs) during testing. Issue One: Standard POs If a change order is processed on a rolled-forward PO that is partially billed, the change order will increase the obligation to the total amount of the PO. This will happen regardless of the amount rolled forward. To avoid this, departments should not apply change orders on lines that a
UVAFinance congratulates financial analyst Franky Kong of Procurement & Supplier Diversity Services for earning the Virginia Institute of Procurement certification as a Virginia Contracting Associate.  The VCA certification is the first step in a career path for public procurement professionals. It involves online course work, a two-day classroom session, and successful completion of an in-depth exam to achieve.Well done, Franky!
Kellyn, Stephen, Bella & NovaKellyn Bennett Morris is well-prepared to deliver great customer service in her new role as a User Success Agent in the Finance Solution Center. Morris’s two previous roles have had an intense focus on building relationships with people, often in times of stress.Her first job out of high school was at Batesville Market, helping a close friend’s mother start her business during the pandemic. During that critical startup time, and as local folks increasingly leaned