Recon@UVA Approvers

What do I need to do as an Approver?
  1. Once your reconciliations have been prepared and/or examined, log on to Recon@UVA.

  2. Review the work of the Preparers and/or Examiners.

  3. Review issues, record comments, and request corrections as appropriate.

  4. Update reconciling items as appropriate.

  5. Certify and approve the reconciliation.  This step records the Approver’s signature and date. If changes are required, return to the Preparer for rework.

Can I approve an account when Issues have been identified?

Yes.  When you electronically sign your report what you are indicating is that the reconciliation has taken place, which includes identifying issues for follow-up. The system allows users to “flag” issues (i.e., missing paperwork, item charged to incorrect account) so that no one loses track of them after the account is approved.

If I am a Principal Investigator (PI), can I assign an Alternate Approver for my reconciliations?

There must be an electronic signature in the system and you may delegate that responsibility to an Alternate Approver

What happens if my reconciliations are not completed on time?
  • The Fiscal Officer is notified when a project is not reconciled within 30 days (about a month overdue from the due date). 
  • The Dean or Vice President is notified when a project is not reconciled within 60 days (about two months overdue from the due date).