Resources

Provides necessary information to meet legal requirements in the requisition of goods or services that can be supplied by only one vendor.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through finding supplier information in Workday. This includes whether or not the supplier is in the vendor file, supplier contact information, order-from and remit-to connection information, and more. By the end of this QRG, you will be able to successfully find supplier information in Workday.

Information about UVA's program with RGH for business supplies. 

This Quick Reference Guide (QRG) informs Procurement Shoppers how and when to close a purchase order and/or request to close a purchase requisition in Workday and the effect on commitment and obligation reporting. It also covers how to request a mass close.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the steps on how to find and view the payment status on a supplier invoice. This may be helpful in order to determine if the supplier invoice has been paid or not in Workday.

Please see the attached UVA personnel Conflict Interest form for policy guidelines and example.   This is an annual process completed through DocuSign by the Director of UVA PSDS.  The form contains the policy thresh hold interest or income amounts if you or a family member conducts business with a company the University of Virginia utilizes as a Vendor/Supplier. 

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the Create Change Order task. The needed changes may consist of such areas as quantity, cost, Worktags, etc. By the end of this QRG, you will be able to make edits to their existing purchase orders you have placed, as and when required.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the process of acting on a shopping cart from the UVA Marketplace that has been assigned to you by an Employee as Self. By the end of this QRG, you will be able to successfully create a requisition for UVA Marketplace items that an Employee as Self has put into a shopping cart and assigned to you to complete the processing by entering all the pertinent information and worktags.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the process of creating a requisition worktags template in Workday, which can be used to automatically populate the worktags when creating a requisition instead of selecting worktags manually. This is useful for frequently ordered items, as you can save the worktags string in a template and use it every time you create requisition for those items.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through creating a requisition. By the end of this QRG, you will be able to successfully create a purchase requisition in Workday to procure goods and supplies as per UVA’s need. You will able be able to place orders for these goods on the UVA Marketplace integrated in Workday. You will also be able to successfully create an intercompany purchase requisition, which is a requisition for a UVA company other than your own home company.

This Quick Reference Guide (QRG) is designed to walk an Employee as Self through the process of assigning a procurement cart in Workday to another worker. By the end of this QRG, you will be able to successfully assign a cart to the relevant worker after adding the required items for UVA from the UVA Marketplace integrated in Workday.

PAYING RESEARCH PARTICIPANTS (HUMAN SUBJECTS)

All payments for research participants must adhere to the requirements of the Institutional Review Board (IRB)

Supplier Training

Procurement and Supplier Diversity Services (PSDS) provides bi-monthly vendor (supplier) training sessions in order to help suppliers understand the purchasing and accounts payable processes at the University. 

This Supplier Training aims to give both seasoned suppliers and suppliers new to the University a better understanding of who buys for UVA, how they buy it, and how they pay for it. 

There is no fee to attend, but advance registration is required. A session is being planned for Spring 2024!