Resources

A Major Accident/Incident is one in which total damages may exceed $5,000 or any incident wherein bodily injury occurs.

If a Major Accident/Incident occurs, please take the additional following steps:

Time and Place of Accident:

Enter the Date, time, and specific address of accident.

Procedures to follow when renting a vehicle

Campers Accidental Coverage provides coverage to participants of a University organized camp. Under this coverage, all registered campers are automatically covered while they participate in a university sponsored and supervised educational day and overnight camp activities. University departments hosting a camp session can contact the Office of Property & Liability Risk Management to coordinate coverage for the camp’s activities.

The Commonwealth Accounting Policies and Procedures (CAPP) Manual documents the policies and procedures associated with the Commonwealth's centralized accounting and financial systems. Topic No.

What do I do if I have a vehicle accident in a State owned or rented vehicle while on University business?

While at the scene of the accident:

This memo is to alert you to a potential problem with gifting items to the University from its various Foundations.

In most cases, fine arts or other items loaned to and taken into the care, custody and control of the University departments can be provided with coverage through the University's Property Insurance PlanPersonal items belonging to others that are at the University, but where there is no written documentation of being on loan and in the care, custody, or control of the University, are not covered under the University's Property coverage.

Contracts, agreements, and procurement provisions are reviewed by the Property & Liability Risk Management staff in an effort to protect the University from potential financial losses in its interactions with outside organizations. To do this, the following issues are reviewed:

Academic field trips enhance the learning experience for students and provide other valuable educational benefits. They also involve the potential for increased risk to participants and the University. The advice contained herein is designed to assist academic departments in managing and minimizing this potential increase in risk.

Auto Incident/Accident Claim

How to Report an Auto Incident/Accident Claim

(State Owned, Rented or Leased Vehicles)

Automobile accidents should be reported directly and immediately to:

  • If the student's permanent home address is other than their local address, both their local and permanent home addresses should be listed. The same applies to phone numbers.
  • Length of Service – the amount of time and dates the volunteer is authorized to act on behalf of the University in a volunteer capacity. If this time frame changes for any reason, this form should be updated accordingly.
  • A complete and accurate description of the volunteer's activities is important.

Perform a safety inspection before each trip: Make sure that the pin securing the ball mount to the receiver is intact, the hitch coupler is secured, spring bar hinges are tight with the safety clips in place (load equalizer or weight distributing hitches), safety chains are properly attached, and the electrical plug is properly installed. Check for rust on the hitch components.  Once a year, remove and check the ball mount which can rust within the receiver.  If any component shows evidence of perforation, take it to repair facility before using. 

Know your weight limits

Auto Incident/Accident Claim

How to Report an Auto Incident/Accident Claim

(State Owned, Rented or Leased Vehicles)

Automobile accidents should be reported directly and immediately to:

University Foundations can use UVA Fund’s services to collect and process gifts and donations as the funds do not belong to the University, they are deposited into Foundation bank accounts. If the monies the event is collecting are University funds, deposited into University revenue projects, then UVA Fund cannot function as a processor for your event (see Policy FIN-016: Receiving and Depositing Cash and Other Monetary Instruments) as the funds are required to be deposited directly into University Bank Accounts.

This Art Loan and Exhibition Agreement (“Agreement”) is entered into by and between the Rector and Visitors of the University of Virginia (“University”) and the Lender named below for the purpose of displaying publicly the Lender’s works of art set forth in attachment with this form.

Art Loan Exhibition Agreement Template Instructions

For drivers who transport passengers in owned or Rented/Leased vehicles on behalf of the University of Virginia.

Property & Risk Management provides information on event planning in this presentation.