Resources

To effectively control and account for: 1) the permanent transfer of equipment assets to UVA, or 2) the permanent transfer of UVA equipment assets to another institution.

F&A Distribution by Project for FY22, in Excel spreadsheet format (.xls or .xlsx).

These procedures apply to University departments, divisions or schools who extend credit for goods or services to students, faculty, staff and other customers, or that handle collections of accounts receivable including student receivables managed by Student Financial Services (SFS). These procedures do not cover accounts receivable managed by the Office of Sponsored Programs (OSP) or gift pledge receivables which are managed through University Advancement.

Financial Reporting & Operations (FR&O) is responsible for maintenance and administration of this procedure. FR&O, in conjunction with Facilities Management (FM) Finance, is responsible for ensuring that this procedure is followed whenever capitalized projects are created and/or funded.

This Visiting Student Scholar Agreement (“Agreement”) is made by and between The Rector and Visitors of the University of Virginia for the University of Virginia School of _________ (“UVA”) and ________________________ (“School”) (each hereinafter an “Institution”).

Template for generating a UVA invoice for goods & services.

SESAC Performance License for Colleges and Universities. Access to this form requires Netbadge

Print form to request the fabrication of capital equipment.

General Agreement for Academic Cooperation and Exchange (“Agreement”) to foster international cooperation in education and research.

This form should not be used for deposits to expense codes. Deposits from University-affiliated organizations must be processed as gifts.

University's agreement for the use of music owned by BMI.

American Society of Composers, Authors, & Publishers licensing agreement with the University.

To effectively control and account for: 1) the permanent transfer of equipment assets to UVA, or 2) the permanent transfer of UVA equipment assets to another institution. The procedure ensures UVA’s financial statements and Fixed Assets Sub-ledger properly reflect all such activity.

Debt Accounting is responsible for the accounting of the University’s external and internal debt in compliance with state and University guidelines and provides support to Treasury Management to create and monitor debt capacity models and financial schedules to measure the maximum amount of debt that the University may issue and help maximize the use of debt funds. In addition, this function maintains debt executive summaries to analyze the financial strength of the University in comparison to other public universities.

Our mission is to ensure the ongoing fiscal integrity of the University through the effective management of all of its Fixed Assets (Land, Buildings, Infrastructure, Equipment, Vehicles, Software, Library Books, etc.) policies. This includes the review and analysis of capital building projects, the capitalizing of all University Fixed Assets, the maintaining of an accurate Fixed Assets System, and the conducting of annual inventory audits. The Fixed Assets Accounting Group is responsible for providing financial reporting to the University, the Commonwealth, and other regional and national agencies, including federal sponsors such as NASA and the Department of Defense. We are also responsible for administering the Equipment Trust Fund (ETF) program.

The Higher Education Equipment Trust Fund (ETF) was established by the General Assembly to meet a need for new or updated equipment for various educational and general programs in Virginia institutions of higher education. The State Council of Higher Education (SCHEV) and the Virginia College Building Authority (VCBA) administer the ETF Program. SCHEV and VCBA sell bonds to raise the funding for this program. As a recipient of this funding, the University is obligated to meet certain legal requirements associated with this fund, as established by SCHEV and VCBA. The Office of Financial Planning & Analysis (FP&A) and UVA Fixed Assets Accounting coordinate all ETF-related activity for the University of Virginia.

Notes from meetings in FY19 and earlier.

This source of funds is derived from the application of a negotiated indirect cost recovery percentage to grant and contract expenditures. They represent the recovery of the fair share of the Facilities and Administrative costs of the University in support of sponsored programs activities. The "F" parts of F&A include the costs of the buildings and equipment, utilities, the maintenance of buildings, and the cost of the University's libraries. The "A" parts include central administration, school and departmental administration, and the Office of Sponsored Programs. F&A recoveries are distributed to departments and schools based on a formula approved by the academic vice presidents and administered by Financial Planning & Analysis.

Equipment Inventory Internal Transfer Request