To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
Resources
Business Assets Capital Equipment & Fabrication Procedure
FY2023-24 ETF Status Report as of 2/6/24
Reference list for capital asset purchases; note that one tab is for capital equipment and one is for spend categories for "non-capital" or expense items such as maintenance contracts or lab supplies.
Spend_Categories 7.5.22.xlsx71.46 KB
Use this form to submit your school/units' Wish List to Joyce Gredler by July 7, 2023
Please find the FY2023 ETF status report as of 04/06/23.
This document reviews the procedure for Requesting Changes to Capital Equipment.
This document is used for: Letter of Request for Transfer of Equipment.
Letter_of_Request_Example.pdf125.31 KB
FY 2023 - 2024 ETF Status Report as of January 8, 2024.
A compliance letter for equipment purchased on government funded awards.
Compliance letter for equipment purchased on government funded awards.
This spreadsheet shows final FY22 ETF Spending Commitments
To effectively control and account for: 1) the permanent transfer of equipment assets to UVA, or 2) the permanent transfer of UVA equipment assets to another institution. The procedure ensures UVA’s financial statements and Fixed Assets Sub-ledger properly reflect all such activity.
Our mission is to ensure the ongoing fiscal integrity of the University through the effective management of all of its Fixed Assets (Land, Buildings, Infrastructure, Equipment, Vehicles, Software, Library Books, etc.) policies. This includes the review and analysis of capital building projects, the capitalizing of all University Fixed Assets, the maintaining of an accurate Fixed Assets System, and the conducting of annual inventory audits. The Fixed Assets Accounting Group is responsible for providing financial reporting to the University, the Commonwealth, and other regional and national agencies, including federal sponsors such as NASA and the Department of Defense. We are also responsible for administering the Equipment Trust Fund (ETF) program.
The Higher Education Equipment Trust Fund (ETF) was established by the General Assembly to meet a need for new or updated equipment for various educational and general programs in Virginia institutions of higher education. The State Council of Higher Education (SCHEV) and the Virginia College Building Authority (VCBA) administer the ETF Program. SCHEV and VCBA sell bonds to raise the funding for this program. As a recipient of this funding, the University is obligated to meet certain legal requirements associated with this fund, as established by SCHEV and VCBA. The Office of Financial Planning & Analysis (FP&A) and UVA Fixed Assets Accounting coordinate all ETF-related activity for the University of Virginia.
As a FA Viewer, you may be the Equipment Coordinator for your department or you may be assisting the Equipment Coordinator in the completion of the departmental duties. This training will provide you with the tools to find data and reports in the Integrated System.
FA-TrainingGuide (1).pdf699.17 KB
Equipment Inventory Internal Transfer Request
P2 Form - Off-Grounds Capital Equipment Certification