Resources

Use this form to request a change, new, or deletion of a Worktag for Cost Center, Program, Activity, or the hierarchy.
Workday General Account Certification Reports 
Report Name Description Output
Details for Account Certification A custom UVA Workday report bringing together user requested elements to support the Account Certification process.
  • Pulls in Revenue, Expense, and Transfer ledger items that appear on the Account Cert
This Quick Reference Guide (QRG) is designed to walk non-employees through the process of submitting reimbursements.

How to on use of the new Workday apps in UBI

 

Most Ad Hoc Bank Transactions (AHBT) have one of three Purpose codes:

It is best practice to attach a copy of the checks that are included in the deposit to the Ad Hoc Bank Transaction (AHBT).

If you scanned a check using a remote deposit scanner (RDS), you can run a report, Deposit Details by Account Report, that has a log of the checks as well as the images, front and back, of the check in CashPro.  

This session from January 2024 features information on deposits and Ad Hoc Bank Transactions (AHBT).  

See the session recording here.  

Slides for the Account Certification Workday Process lesson.

This Quick Reference Guide (QRG) is designed to walk employees through requesting finance security roles 
in mass in Workday.

A mass request is when more than 25 grants/projects/worktags/organizations are 
requested at once. Once a request is submitted, it will move through a business process for approval. 
Consider reviewing the Finance List of Security Roles and Definitions before making a request.
Previously, mass upload requests were done through an AskFinance request.

This Quick Reference Guide (QRG) is designed to walk through the steps to fill out the eVA Billing Collection Form.  The form itself is located here: https://uvafinance.virginia.edu/form/eva-billing-collection?check_logged_in=1

 

Added September 20, 2023.  

Workday reports that have a summarized Obligations column often have a lot of “noise”.  Workday shows all journals (full transparency) related to the account.  For obligations, that includes the journal that moves it into the obligation ledger as well as any journal that liquates that obligation (or zeros out that obligation) when it moves from an obligation to an actual in the actuals ledger. 

Here is an example of what that can look like:

In Workday there are 3 ledgers – Commitments, Obligations, and Actuals.   

Commitments - Accounting related to funds for future known or expected spending (pre-encumbered).  The commitments ledger is utilized to track journal entries for requisitions and payroll for unfilled positions.  

 

Obligations – Accounting related to funds that represent obligations to pay (encumbered).  The obligations ledger is utilized for purchase orders and payroll for filled positions.  

 

This Quick Reference Guide (QRG) is designed to walk a Multi-Funding Source Manager (Projects) through the process of reprocessing project related transactions.