Resources

October drop-in office hours for discussions related to Workday Financials.

The Primary Gift will have a new attribute tab labeled “Named Professorship”

Any additional Gifts associated will be identified in the “Addition Data” tab on the Primary Gift

Your focus when working on a Grant Account Certification should be on certifying that the expenditures in the expenditure ledger accounts are appropriate or marking a variance if they are not.

Account Certifications will still need to be completed within 30 calendar days after month-end close. 

There will be one exception – the first month Jul 2022-2023, normally due Aug 30, 2022 will now be due by Sep 30, 2023.  So, you have an extra month to reconcile Jul 2022-2023’s Account Certifications.  Please note:  Aug 2022-2023 will still be due by Sep 30, 2023.

Oracle to Workday Crosswalk on the Business Terms site https://terms.uvafinance.virginia.edu/sites/g/files/jsddwu856/files/2022-04/Workday-Oracle%20Crosswalk%20Slides.pdf

This crosswalk lists the most used financial reports in University Business Intelligence (UBI) Reporting and maps them to the reports that are most like them in Workday. Note that the Workday reports contain real time data.

This Quick Reference Guide (QRG) is designed to walk employees through the delegation process in Workday. By the end of this QRG, you will be able to delegate Workday transactions, manage your delegations, and access transactions delegated to you. Delegations are temporary reassignments of tasks to another person, enabling them to perform actions on your behalf. The delegation may pertain to initiating processes, approving transactions, or delegating specific actions to someone.

Academic program agreements are contracts between the University and another institution or organization to establish a joint educational program, a collaborative academic relationship such as a student exchange, or a research activity unrelated to sponsored research.  These agreements are processed and signed by the Provost’s Office in coordination either with Financial Operations or, in the case of research-related agreements, the Office of Sponsored Programs.

FORM W-2: WAGE AND TAX STATEMENT

UVA is required by federal law to provide each employee with a Form W-2. Employees can expect to receive a Form W-2 by January 31 of each year.  For years 2018 and prior, you may access W-2s in your legacy system (Workday for the Academic Division, UltiPro for University Physicians Group).