To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
Report Name | Description | Output |
Details for Account Certification | A custom UVA Workday report bringing together user requested elements to support the Account Certification process. |
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Most Ad Hoc Bank Transactions (AHBT) have one of three Purpose codes:
See how business processes flow by what roles are required to take action.
See actions required by role for each business process.
It is best practice to attach a copy of the checks that are included in the deposit to the Ad Hoc Bank Transaction (AHBT).
If you scanned a check using a remote deposit scanner (RDS), you can run a report, Deposit Details by Account Report, that has a log of the checks as well as the images, front and back, of the check in CashPro.
This session from January 2024 features information on deposits and Ad Hoc Bank Transactions (AHBT).
This session from January 2024 features information on deposits and AHBT. Watch on YouTube: https://youtu.be/xEbnfTL0lcQ
Slides for the Account Certification Workday Process lesson.
This Quick Reference Guide (QRG) is designed to walk employees through requesting finance security roles
in mass in Workday.
A mass request is when more than 25 grants/projects/worktags/organizations are
requested at once. Once a request is submitted, it will move through a business process for approval.
Consider reviewing the Finance List of Security Roles and Definitions before making a request.
Previously, mass upload requests were done through an AskFinance request.
This Quick Reference Guide (QRG) is designed to walk through the steps to fill out the eVA Billing Collection Form. The form itself is located here: https://uvafinance.virginia.edu/form/eva-billing-collection?check_logged_in=1
Fill out this template if you have more than 25 roles to request.
For more information, see Workday Finance System Access Mass Upload Request QRG
Updated September 25, 2023
Workday reports that have a summarized Obligations column often have a lot of “noise”. Workday shows all journals (full transparency) related to the account. For obligations, that includes the journal that moves it into the obligation ledger as well as any journal that liquates that obligation (or zeros out that obligation) when it moves from an obligation to an actual in the actuals ledger.
Here is an example of what that can look like:
In Workday there are 3 ledgers – Commitments, Obligations, and Actuals.
Commitments - Accounting related to funds for future known or expected spending (pre-encumbered). The commitments ledger is utilized to track journal entries for requisitions and payroll for unfilled positions.
Obligations – Accounting related to funds that represent obligations to pay (encumbered). The obligations ledger is utilized for purchase orders and payroll for filled positions.
This Quick Reference Guide (QRG) is designed to walk a Multi-Funding Source Manager (Projects) through the process of reprocessing project related transactions.