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For previous months Account Certifications that were already pushed out, You can request the account certifications be reassigned using the Reassignment Request Template within the Account Certification UBI. Request Account Certification Reassignment Quick Reference Guide

The report Details for Account Certification can help.

In Workday, type Details for Account Certification in the global search.  Select the Worktags that match your Account Certification.  This will give you a report with all the details.  You can export to Excel.   Pro tip:  Keep the Details for Account Certification open in Workday to drill into transactions you need more information on. 

Workday General Account Certification Reports 

Report Name	Description	Output
Details for Account Certification	A custom UVA Workday report bringing together user requested elements to support the Account Certification process.	Pulls in Revenue, Expense, and Transfer ledger items that appear on the Account Cert

It is important to understand how to read and understand how Endowments come through in Workday, so you can understand your reports and your account certifications. 

There are potentially two things that need to be done. 

Do you have many account certification lines to review?  This video will walk you through how to use the Details for Account Certification Report to help get the job done.   Hit the link below.

When the Account Certifications are created, it is associated to a position ID. 

If your position changed and:

• You had previous Account Certifications that still needed to be completed.

AND

• In your new position, you are still responsible for completing the Account Certification.

The Gift account certifications are always routed to the Cost Center Fiscal Specialist to be prepared.  However, they are routed to an approver depending on whether they are in the Allocated Gifts hierarchy or not.  Those in the Allocated Gifts hierarchy will route to the Cost Center Manager for approval.  Those that are NOT in the Allocated Gifts hierarchy will route to the Unit Gift manager for approval.

The approver for some transactions (i.e., Account Certifications, Accounting Journals, etc.) with a Gift worktag will depend on whether the Gift is in the Allocated Gifts hierarchy. 

• Gift in the Allocated Gifts hierarchy, the approver will be the Cost Center Manager.

• Gift NOT in the Allocated Gifts hierarchy, the approver will be the Unit Gift Manager. 

If you have a long list of Account Certifications to complete, you may want to find a way to prioritize your list.  In the Account Certifications Actions dashboard, you will find the Account Certifications Awaiting Me – Detailed report.   This report will help you prioritize and make it easier to complete you Account Certifications.

There are a few ways to find that information to find who is listed in the process for an Account Certification,

1. Remaining Process button

Within an Account Certification,  you can select the Process subtab. 

The Internal Service Provider (ISP) contact information can be found in Workday.  There are multiple ways to find the information. 

1. Use the Internal Service Provider Information report.

The Internal Service Provider Information report in Workday provides you with points of contact based on who has been assigned as the ISD Data Entry Specialist for the ISP.

No, since Account Certifications are excluded from users’ inboxes, delegation does not work for the account certification business process. 

Depending on the length of time you need to delegate the Account Certification responsibility for, you may need to two different things:

This Quick Reference Guide (QRG) is designed to walk an employee with an Account Certification role through the steps to request Account Certifications reassignment for Account Certifications that were already created.

The view of the Account Certification Awaiting Me and the Account Certification Awaiting Me – Detailed reports are limited to 100 Account Certifications on the Account Certification Actions dashboard.    However if you follow these steps, you can get your full list of the Account Certification that are awaiting you.

On the Account Certification Actions Dashboard

1. Scroll to the bottom of the Account Certification Awaiting Me or the Account Certification Awaiting me- Details report.

As the Preparer for Account Certification, you can work on the Account Certification until you press Submit and send it forward to the Approver.  If for some reason you find that an Account Certification is no longer available to you, but you still need to work on it, the only option is to have the Approver send it back to you.  Unfortunately, the Central Finance Account Certification team cannot step in and send the Account Certification back to you.  You will need to contact the Approver, and ask them to open the Account Certification and select the Send Back button. 

This white paper answers questions about expendable fund balance and explains the basis of accounting and report parameters for expendable fund balance.

Most likely these are related to a taxable gift.  To verify, you can run the Details for Account Certification report for the impacted worktags and find transactions that originally posted to Spend Category: Employee Recognition Awards Cash & Non Cash taxable (SC0564). These amounts are often related to gift cards that are taxable to employees and therefore, the expenses are assessed the wage fringe rate.  This does not occur until month-end close, which is why you’re seeing it now on your Account Certification.

November and December 2022 Account Certifications have been delivered and are ready to reconcile.  Reviewing both months at the same time, might save some time in the review process. The steps are below. You can also see a video demonstration here.

1. Type Details for Account Certification in the search bar. 

On the Details for Account Certification screen

This appears for a Medical Center employee or position is funded by Academic or UPG FDM strings. The forward accruals functionality is used by the Medical Center to estimate payroll costs through the end of a financial reporting period, but while these expenses may appear as part of month-end close, they are reversed out with an accounting date of the 1^st of the next fiscal period.