Resources

The UBI User Hub is a centralized location for accessing the UBI modules and applications. From the User Hub, you can access any module you have security to access whether it resides in the UBI Reporting (QlikView AccessPoint) or UBI Analytics (Qlik Sense Hub) platform.

A bookmark saves your filter selections in an app/module, so the next time you want to retrieve those same filters, you can simply select your bookmark. It is highly recommended you create bookmarks for your most commonly selected filters. Bookmarks are easy to create and save you time.

The UBI & Workday Reports Inventory provides an overall list of commonly used financial reports broken out by category. The table includes the name of the report, report type, description, purpose, and key outputs (does not reflect all fields in the report). Use the table of contents below to control + click to find the type of report you are looking for! *Please note this is an initial list of reports as this inventory will continue to be expanded and updated to include new reports that come available.

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers through the task of assigning a Worker Position Earning costing allocation for the Temp Service Fee when required. The Temp Service Fee cannot be allocated to a federal grant. When a Temp Worker’s wages are being costed to a federal grant, a separate Worker Position Earning costing allocation must be created so the fee can be charged to other worktags.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the investigation of a supplier invoice match exception, determine the cause of the exception, and initiate the correction for the match exception. By the end of this QRG, you will be able to successfully find the supplier invoice that is in a match exception status, determine the cause of the match exception, and initiate the correction of the match exception.

Stakeholders can use this Cheat Sheet to determine which course(s) will best address their Workday Financials questions. These courses are available as self-paced training and can be searched by title in Workday Learning.

The Decision Tree maps out corrections paths for certain tasks.  See file at the bottom of the page for a graphic decision tree. 

Workday tasks used to correct the FDM worktags on posted transactions

Internal Service Delivery:

·         Correction via Accounting Journal

This cheat sheet is designed to help accountants determine when to perform an accounting adjustment versus creating or reversing a journal in Workday. 

This Quick Reference Guide (QRG) is designed to walk users through the process(es) in Workday to ensure a new Cost Center is available to use in Adaptive Planning. When a new Cost Center is created in Workday, it is not immediately available in Adaptive Planning. The only way to get the Cost Center into Adaptive Planning is to complete a transaction. The preferred process is to enter any transaction that needs to be completed for the new Cost Center.

This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday for Supplier Invoice Requests for non-employees. By the end of this QRG, you will know how to review and approve a supplier invoice request for non-employees.

This Quick Reference Guide (QRG) is designed to walk users through using the Tuition and Fees Portal to complete their Tuition & Fees Requests.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the steps on how to find and view the payment status on a supplier invoice. This may be helpful in order to determine if the supplier invoice has been paid or not in Workday.

This Quick Reference Guide (QRG) is designed to walk a department end user through submitting a PO that will be paid by wire in a foreign currency.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the steps to create a recurring supplier invoice request in Workday. To kick off this process, you will need to initially create a supplier invoice request and then copy that supplier invoice request. For example, this would be where you want to set up 12 monthly payments for a stipend but want to set it up all at once rather than remembering to do it each month. To do this, you would create the supplier invoice request and copy it 11 times so that there are now 12 separate supplier invoice requests.

This Quick Reference Guide (QRG) is designed to walk an Internal Service Delivery Data Entry Specialist through the process of creating an Internal Service Delivery (ISD) in bulk. This task uses a spreadsheet template that you will integrate into Workday to help if you have multiple internal service deliveries to create at the same time. To load the transaction file, users will need to connect to the Workday SFTP server. By the end of this QRG, you will be able to successfully create ISDs in bulk using the integration process in Workday.

Workday Reporting provides real time, drillable data where you can have everything in one place. There are various types of reports that you can in order to find the information that you need. As you navigate through reports, check out the following resources and information to help set you up for success!

This pdf contains guidance documentation for internal controls assessment.

This Quick Reference Guide (QRG) is designed to walk a Payroll Accounting Adjustment Specialist through the steps to find and edit a Historical Payroll Accounting Adjustment in Workday. By the end of this QRG, users will be able to successfully find and make edits to an existing historical PAA that you saved for later.

This document provides you with some Quick Tips to make your use of Adaptive more streamlined and efficient.

Account Certification Course Slides: These slides cover the Account Certification process, preparing and approving an Account Certification, remediating variances upon identification, and the reporting capabilities available for Preparers & Approvers of Account Certification