National Car Rental

Submitted by Anonymous (not verified) on
Commodity
Vehicle Rental Services
Contract Number
XZ21009
Effective From
2020-04-14
Effective Until
2026-12-31
Vendor
National Car Rental
Address
Charlottesville Airport – 100 Bowen Loop
Charlottesville, VA 22911
Contact
Mack Crowder
Email
Mack.J.Crowder@ehi.com
Features
Direct Bill
Insurance Included
Status Matching
Waived Second Driver Fee
Waived Underage Driver Fee
Publicly Accessible

Contract IDs

  • UVA Business: XZ21009
  • Guest (non-employee) and Leisure/ Personal Rentals: XZ21302
    • Guest (non-employee) Rentals
      • Guest rentals should be booked directly with Enterprise on their website or by calling Enterprise at 1-800-736-8222.  Rental cars for guests should NOT be booked through Concur or Christopherson Business Travel.
      • Advise this is a guest rental at the time of reservation.
      • Insurance is not included on guest rentals, and taxes are applicable. Non-employee travelers should purchase additional collision damage insurance (CDW/LDW) when renting a vehicle. 
      • Payment must be made by credit card in the name of the driver at the time of pick up, and reimbursement may be requested after the travel is completed. See Travel and Expenses for Non-Employees.
      • The leisure discount is approximately 10%
      • Please note, different terms & conditions apply for guest rentals. 
    • Personal Rentals
      • Personal rentals should be booked directly with Enterprise on their website or by calling Enterprise at 1-800-736-8222.  Rental cars for personal travel should NOT be booked through Concur or Christopherson Business Travel.
      • Advise this is a personal rental at time of reservation.
      • Insurance is not included on personal rentals, and taxes are applicable. 
      • The leisure discount is approximately 10%
      • Please note, different terms & conditions apply for personal rentals. 

 

Reservations

 

Rental Locations

  • National
    • CHO airport - 434-974-4664 open until 1am
  • Enterprise
    • Pantops Shopping Center – 434-979-5566 open until 6pm
    • 1650 Seminole Trail – 434-974-7488 open until 6pm
    • CHO airport – 434-974-4664 open until 1am

 

Important Links

  • Click here to view benefits and register for Emerald Club (applies to Enterprise & National car rentals). All university employees may enroll in Emerald Club for free.
  • If you've lost your car rental receipt, click here: Search for Receipt.  The records are available online for six months, beginning 48 hours after returning the vehicle.
  • For more information about UVA guidelines on renting cars visit the Vehicle Rentals Page
  • Mileage Calculator- compare the cost of mileage vs. renting a car to determine which is more cost-efficient.

 

Contract Services & Benefits Summary

  • Enterprise/National will provide local and non-local vehicle rental services consisting of cars, trucks and vans*.
    • Unlimited mileage for all rental vehicles per rental transaction for compact through premium size vehicles. All other sizes include unlimited mileage up to up to 200 miles per day, 1100 miles per week, or 2500 miles per month. $.20 per additional mile
    • One-way rentals are available (at an additional charge).
    • Accept drivers 18 years and older with valid driver’s license (youthful driver fee waived for Virginia rentals only)
    • Second driver fee waived for all University rentals
    • Damage waiver is included in the price of all vehicle rentals (with the exception of youthful drivers age 18-20)
    • Status matching for Frequent traveler programs – contact Mack.j.crowder@ehi.com for more information.
    • No cancellation fees on all vehicle classes except 12 passenger van rentals. Twelve passenger van rentals require a 48 hour notice of cancellation or a $50.00 fee will be charged at all locations.
    • *IMPORTANT UPDATE FOR 12 AND 15 PASSENGER VANS (Policy PRM-014):
      • No more than twelve people, including the driver, may ride in any van owned, leased, rented or operated for University business. Passengers should sit in seats that are in front of the rear axle. If there is a back seat providing seating above the passenger limit it must be removed.
      • If you have questions about this policy, please contact UVA Property & Liability Risk Management at orm-frm@virgina.edu
    • No early drop off fee
    • No service charges for late returns – simply pay additional rental rates.
    • Contact Risk Management at 434-924-3055 prior to renting Commercial Trucks to discuss insurance requirements for these vehicles.

 

Pricing

Note

Payment Methods

  • Employee Rentals (booked under the Business Contract ID): A credit card may be required to make a reservation. The University's Travel and Expense Card (T&E card) is the preferred payment method. Driver and name on credit card must match for all rentals other than reservations confirmed with a direct bill number (see below). 
  • Guest/Non-Employee Rentals (booked under the Personal/Leisure Contract ID):  Payment must be made by credit card in the name of the driver at the time of pick up, and reimbursement may be requested after the travel is completed. See Travel and Expenses for Non-Employees.

 

Setting up a direct bill account

  • If a Travel and Expense cardholder needs to pay for another employee’s vehicle rental, they may apply for a Direct Bill account with Enterprise by using the Enterprise Credit Card Authorization Form and completing the instructions on the form (email to CreditApplications@ehi.com). Direct bill accounts may only be used for employee rentals. Non-employees must personally pay and seek reimbursement.

 

Click here to view Agreement

SWaM Vendor
No