Payments & Expensing

T&E Card
Expensing & Reimbursements
Supplier & Payee Registration
Invoices & Receiving

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Questions or Need Help - AskFinance

If you need assistance or have questions please reach out to UVAFinance

Email:
AskFinance@virginia.edu
Phone:
(434) 924-3400

Send Invoices to

Suppliers should send PO invoices directly to Accounts Payable by cXML, by email at vendor-invoices@virginia.edu 

  • Invoices must include a valid PO number and a clearly-marked total.

By mail to:

  • University of Virginia Accounts Payable
  • P.O. Box 3025
  • Scranton, PA 18508
Email:
vendor-invoices@virginia.edu

T&E Card Help

Please contact us with any questions related to the T&E card.

Email:
Card@virginia.edu
Phone:
(434) 924-3400

Training

Submitting Reimbursements for Non-Employees (QRG)
Create Expense Report in Workday Mobile Application (QRG)
Approve Expense Reports (QRG)
View, Edit, Change and Cancel Expense Report (QRG)
Create Expense Report (QRG)
more

FAQs

What spend categories go with which expense items?
Can I mix personal travel with university-paid travel?
Can I bring a companion on my business trip?
Can I upgrade my flight or rail ticket?
How do I get reimbursed for actual meals while traveling?
more

Forms

International Per Diem Rate Guide
Domestic Per Diem Rate Guide
Virginia Sales & Use Tax Exemption Certificate
Non-Employee Travel Reimbursement Form
Conflict of Interest Form
Petty Cash Voucher Form
Approval for Honoraria
more

Policies

Payment for Academic Services
Honorarium Payments to Non-Employees Including Short-term, Non-Immigrant Alien Visitors
Purchases of Goods and Services
Receiving Goods and Services and Timely Disbursements of University Funds
Use of the Supplier Invoice Request
Use of the University Travel and Expense Card
Travel Meals, and Entertainment Expenses
more
Related News
Travel & Expense Newsletter June 2022
Travel & Expense Newsletter May 2022
Travel & Expense Newsletter April 2022

People

Chelsea Barker

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Accounts Payable Specialist
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Tina Brice

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Expense Payment Specialist

Andrew Clark

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Supplier Management Specialist

Anders Coe

Position
PSDS Support Generalist
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Jenny Godden

Jennifer Godden

Position
Travel and Expense Card Administrator
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Chailey Nyssen

Chailey Nyssen

Position
Travel and Expense Programs Analyst
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Danae Polemi

Danae Polemi

Position
Travel & Expense Program Analyst

Zoie Smith

Position
Payables Program Analyst
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Leslie Williams

Leslie Williams

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Accounts Payable Specialist
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Shelly Winston Bowers

Shelly Winston-Bowers

Position
Accounts Payable and Payment Specialist
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