Payments & Expensing

Please contact us with any questions related to the T&E card.

If you need assistance or have questions please reach out to UVAFinance

Suppliers should send PO invoices directly to Accounts Payable by PDF, by email at vendor-invoices@virginia.edu 

• Invoices must include a valid PO number on the header of the invoice, and a clearly-marked total.
  • UVA PO numbers will fit one of the two naming conventions:
    • A 10-digit alpha-numeric code beginning with "PO-" and followed by a 7-digit number.  If "PO-" exists, you must include that prefix on your invoice (e.g. PO-1234567).
    • A 7-digit numeric code with no prefix (e.g. 1234567).
• Invoices must include an invoice number.
• Invoices must be sent as PDF documents.
• Statements shall not be submitted for invoice purposes.

Suppliers registered in PaymentWorks can view the status of their invoices in the Invoice section on their Profile page.  If you are not registered in PaymentWorks, please contact askfinance@virginia.edu and we will send you an invitation to register.  Until you are registered, please use our Invoice Lookup Tool for more information about your invoice.

We strongly encourage sending invoices by email.  If sending by mail, send to: 

• University of Virginia Accounts Payable
• PO BOX 400197
• Charlottesville, VA 22904

Please contact the T&E Card Administrator for any urgent card needs.