Resources

Worktag Request Template - Form
Use this form to request a change, new, or deletion of a Worktag for Cost Center, Program, Activity, or the hierarchy.
Worktag Request Template Post Go Live v2 3-21-23.xlsx227.34 KB
How do I correct an accidental reimbursement?

Creating an accidental reimbursement is caused by either:

1. Not selecting the card transaction on the expense report, which results in a reimbursement or

How do I log into TravelUVA?
How to log into TravelUVA and what to do if you can't access your account
I have a lot of activity on my Account Certifications. How can I review the certification with so many lines?

The report Details for Account Certification can help.

In Workday, type Details for Account Certification in the global search.  Select the Worktags that match your Account Certification.  This will give you a report with all the details.  You can export to Excel.   Pro tip:  Keep the Details for Account Certification open in Workday to drill into transactions you need more information on. 

Medical Center Payroll Funding Adjustment Request
Medical Center Payroll Funding Adjustment Request
Submitting Reimbursements for Non-Employees (QRG)
This Quick Reference Guide (QRG) is designed to walk non-employees through the process of submitting reimbursements.
UVAFST_Submitting Reimbursements for Non-Employees_Final.pdf115.49 KB
What spend categories go with which expense items?

View the Expense Item Descriptions chart to view which spend categories are tied to which expense items.

Can I mix personal travel with university-paid travel?
Procedure for how to mix personal and business travel
Can I bring a companion on my business trip?
Procedures on companion travel
Can I upgrade my flight or rail ticket?
Procedure for upgrading a flight or tail ticket
Are private or chartered flights permitted?
Procedures on booking a private or chartered flight
Can I drive my personal vehicle for a business trip?
Guidance and recommendations for driving a personal vehicle while on business
How should I pay for my travel?
Preferred method of payment for travel expenses
How do I get reimbursed for actual meals while traveling?
Limits and procedures for claiming actual meals and day trip meals while traveling
How do I apply an unused ticket to the purchase of a new ticket?

Select a new itinerary on the same airline as your ticket credit. Complete your reservation as usual. When the ticketing agent at CBT fulfills your ticket order they will apply your credit and charge any applicable change fee to your credit card on file. If there is a residual value left over, that will appear in your unused ticket list in AirPortal. If your credit is all used it will disappear from your unused ticket list. Some airlines allow a residual credit and some do not. Some allow the change fee to be taken out of the credit and some require you to pay it separately.

 

WD-How do you pay a research participant if the individual is an employee?
Instructions for how to pay employees a human subject payment
Guidelines for using the T&E Card
Procedures for using the T&E card
How do I expense a personal transaction on a T&E Card?
How to expense a personal transaction on a T&E card and correct an accidental reimbursement of a T&E card charge in Chrome River
Create Expense Report in Workday Mobile Application (QRG)
This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in the Workday Mobile Application.
UVAFST_QRG_Create Expense Report in Workday Mobile Application_Final (2).pdf243.69 KB
Approve Expense Reports (QRG)
This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday.
UVAFST_QRG_ApproveExpenseReports_Final_R2 (1).pdf339.05 KB