International Travel

*Faculty-Staff International Travel for university-related travel to destinations with a U.S. Dept. of State Travel Advisory of Level 4 - Do Not Travel and/or where UVA’s emergency assistance insurance provider has suspended the security evacuation benefit is subject to review by the Vice Provost for Global Affairs (VPGA) to determine whether to permit expenditure of University funds for travel to such high risk destinations per the University policy for Faculty/Staff International travel (FIN-055).

*New Entry Requirement for Travel To and Transit Through the United Kingdom Starting January 8, 2025. Visit the Faculty/Staff International Travel page for more information.

International Travel Registry

Faculty and staff are required to register their professional international travel through the University's International Travel Registry per University policy (FIN-055). The registry is maintained by the International Studies Office in order to facilitate University assistance if the need arises. 

Once registered, travelers will be auto-enrolled in the University's International Health & Emergency Assistance Insurance Program provided by CISI. 

Please visit the International Studies Office's Faculty & Staff Travel page for more information and to register. 

This registration must be completed or travel will not be reimbursed/paid for by the University. 

Visa & Entry Requirements

Employees traveling internationally are responsible for checking Passport, Visa, and Immunization requirements before traveling. For country-specific requirements, visit the U.S. Department of State's Country Information page. Also check the University's Travel Alerts, Notices, and Warnings page. 

*Starting on January 8, 2025, travelers from the U.S. and many other countries are required to have a UK Electronic Travel Authorization (ETA) to enter or transit through the UK. To learn more, visit the links above or watch videos on what an ETA is and how to apply for a UK ETA.

Export Controls

The University supports international travel to strengthen partnerships in education and research. However, there are federal regulations that must be adhered to and steps that can be taken to support a safe trip. International travel and related exports of University equipment, software, or proprietary information are subject to University policy (FIN-043) and US laws on export control in addition to University travel policies and procurement rules. 

If traveling with University equipment, software, or proprietary information, consult with the Office of Research Security for requirements and current travel restrictions that could endanger those assets. A license from the US government may be required for travel or exports to certain countries. The University's Office of Research Security (export-controls@virginia.edu) will assist travelers in obtaining any licenses necessary to support university travel.

Sanctioned Countries

Employees traveling to and/or participating in any activities with sanctioned countries MUST have prior approval from the Office of Research Security at export-controls@virginia.edu. Failure to obtain prior authorization may result in serious personal liability and disallowance of charges by the University. See the Office of Research Security's International Travel page for more information.

• Activities include:
  • Before making travel arrangements

  • Before traveling with University-owned equipment, software, samples, or data

  • Before shipping University-owned equipment, software, samples, or data to or from sanctioned countries

  • Before receiving equipment, software, samples, data, or financial support from anyone in a sanctioned country, prior to, during, and after travel

• As of May 2023*, sanctioned countries include:
  • Cuba

  • Iran

  • North Korea

  • Syria

  • Ukraine Regions:
    • Donetsk

    • Crimea

    • Luhansk

*For the most updated list of sanctioned countries, visit the Office of Research Security's International Travel page.

Non-Sanctioned Countries

• Prior approval MUST be obtained for the following activities with non-sanctioned countries:
  • Before traveling with University-owned equipment, software, samples, or data 
  • Before shipping University-owned equipment, software, samples, or data to support University activities

Fly America Act

The Fly America Act is a federal regulation that requires travelers to book on a U.S. flag carrier for travel that is reimbursed from federal grants/funds regardless of ticket cost or convenience. All exceptions must be documented.

Traveler Health & Safety Information

The Centers for Disease Control and Prevention recommends visiting your healthcare provider or a traveler's clinic at least one month prior to your international trip. Check the CDC’s destination pages for health information including what vaccines and medications may be recommended/required for your destination(s). The UVA Infectious Diseases and Traveler's Clinic is available for travel immunization appointments on Mondays. Travel immunizations and related prescriptions can be paid via T&E card or reimbursed.

No matter who you are you deserve to feel safe while traveling. Please view the State Department's resources for Travelers with Special Considerations. You can also contact UVA's Division for Diversity, Equity, and Inclusion for additional support. 

Enroll in the Smart Traveler Enrollment Program (STEP). This is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate.

See additional information on the Prepare for Your Trip page.

Launch TravelUVA        Travel Contracts

International Travel Registry

Designated Advisors