Travel Contracts

Airline Services

Vendor Premier Seating Priority Boarding Priority Protection Vacation Discounts Discounted Fares Bonus Points SWaM Vendor Effective Dates Address Website Contact Email Fax Phone Body Note
American Airlines No Yes Yes No Yes No No - Emily Mulligan [email protected]

Reservations:

In order to obtain discount, travel must be booked through one of the following methods:

  • Booking online at TravelUVA
  • By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm.
  • Anthony Travel – Athletics only – [email protected]

 

Traveler Benefits:

  • Complimentary preferred seats- more favorable seating, including front cabin, window, and aisle seating options
  • Priority Privileges
    • Priority check-in
    • Priority security
    • Priority Group 4 boarding
  • Disruption Recovery- higher priority when being re-accommodated to a new flight during irregular operations
  • 2% or higher discount on most American Airlines and some international partner airlines flights

Click here to visit American Airlines' Traveler Hub for your one-stop access to corporate benefits, exclusive discounts, airline and travel-related news and more. 

 

Payment Methods:

  • The University's Travel and Expense Card (T&E card) is the preferred payment method.

 

 

Through October 23, 2026, eligible travelers can take advantage of American Airlines' Instant Status Pass™ promotion.

  • Current elite status with another airline? American Airlines will match or elevate your eligible status.
  • No current airline status? Get fast-tracked to AAdvantage Gold® status.

Click the banner or link below to learn more!

AAdvantage Gold

 

 

 

 

 

 

AAdvantage Instant Status Pass flyer

 
Delta Airlines Inc. Yes Yes Yes Yes Yes No No - Lucas Smith [email protected]

Reservations:

In order to obtain discount, travel must be booked through one of the following methods:

1.     Booking online at TravelUVA

2.     By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm. 

3.     Anthony Travel – Athletics only – [email protected]

 

Traveler Benefits:

  • Complimentary Preferred seats may be selected in Concur, on delta.com/mytrips, or on the Fly Delta app (available Main Cabin aisle or window seats near the front of the plane). UVA has negotiated an agreement that helps obtain better seat assignments without paying additional fees. Please note, a CBT agent assist fee will apply for assistance with seat requests on bookings that were made through Concur.

 

 

  • Priority re-booking in case of flight delay or cancellation – if your flight is cancelled or delayed, travelers booked using the UVA contract will receive priority rebooking on the next available flight before other passengers.

 

  • 2% or higher discount on most Delta Airlines and some international partner airline's flights

 

 

Discounts for Personal Travel:

 

Payment Methods:

  • The University's Travel and Expense Card (T&E card) is the preferred payment method.

 

Click here to view agreement

 
Southwest Airlines No No No No Yes No No - Betty Amato [email protected]

Reservations:

In order to obtain discount, travel must be booked through one of the following methods:

1.     Booking online at TravelUVA

2.     By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm. 

3.     Anthony Travel – Athletics only – [email protected]

 

Traveler Benefits:

Up to 7% discount on fares from Richmond (RIC) when booked through TravelUVA. See chart below for discount details. 

 

 

 

 

 

 

Southwest Route Map

 

 

Payment Methods:

  • The University's Travel and Expense Card (T&E card) is the preferred payment method.

 

Click here to view agreement

 
United Airlines No Yes Yes Yes Yes No No - Clint Wheeler [email protected] 793-981-1885

Reservations:

In order to obtain discount, travel must be booked through one of the following methods:

1.     Booking online at TravelUVA

2.     By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm. 

3.     Anthony Travel – Athletics only – [email protected]

 

Traveler Benefits:

  • 2% or higher discount on most United Airlines and some international partner airlines flights.
  • Preferred upgrades, denied boarding protection, and most importantly preferred protection if your flight is canceled or delayed.

Click here for more information UVA's United Corporate Preferred benefits.

 

Discounts for Personal Travel:

United is offering all UVA employees discounts on personal travel with their Break from Business program. Employees can save up to 10% off domestic flights with varying discounts on international travel. Plus, family and friends are included! Employees can book up to eight additional travelers on their trip with the same discount. 

Find more information and instructions in our Break from Business flyer.

Register here for United's Break from Business to save on your next trip. 

 

Payment Methods:

  • The University's Travel and Expense Card (T&E card) is the preferred payment method.

 

Conference & Lodging Services (Local)

Vendor Shuttle Services Conference Services Virginia Green Certified Suite Available On-Site Dining Complimentary Breakfast SWaM Vendor Effective Dates Address Website Contact Email Fax Phone Body Note
Boar's Head Resort No Yes No Yes Yes No No - 200 Ednam Drive
Charlottesville, VA 22903 		https://www.boarsheadresort.com Holly Hoover [email protected] (434) 972-6021 (434) 972-2233

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Country Inn & Suites Charlottesville No Yes No Yes No Yes No - 1600 Emmet Street
Charlottesville, VA 22901 		https://www.radissonhotelsamericas.com/en-us/hotels/country-inn-charlottesville… Heidi Milan [email protected] 434-293-4602 434-293-4600

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Courtyard Marriott UVA Medical Center No Yes Yes Yes Yes No No - 1201 West Main Street
Charlottesville, VA 22903 		http://www.marriott.com/hotels/travel/chodt-courtyard-charlottesville-universit… Christina Moore [email protected] (434) 977-2600 (434) 817-2799

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
DoubleTree by Hilton Yes Yes No Yes Yes No No - 990 Hilton Heights Rd
Charlottesville, VA 22901 		https://www.hilton.com/en/hotels/choshdt-doubletree-charlottesville/ John Lukomski [email protected] 434-964-4483

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Doyle Hotel Charlottesville No Yes No Yes Yes No No - www.thedoylehotel.com/ Will Mendenhall [email protected] 434-205-0056

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Draftsman Hotel No Yes Yes Yes Yes No No - 1106 W Main Street
Charlottesville, VA 22903 		https://thedraftsmanhotel.com/ Deborah Kaplan [email protected] 434-984-8005

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Fairfield Inn & Suites Downtown University Area No Yes No Yes No Yes No - 401 Cherry Ave.
Charlottesville, VA 22903 		https://www.marriott.com/hotels/travel/chofc-fairfield-inn-and-suites-charlotte… Amanda Bullen [email protected] 434-295-0097 434-295-0100

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Graduate by Hilton Charlottesville No Yes Yes Yes Yes No No - 1309 W Main St
Charlottesville, VA 22903 		https://www.graduatehotels.com/charlottesville/ Patrick Sullivan [email protected] 434-220-0167

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Hampton Inn & Suites @ the University No Yes No Yes No Yes No - 900 West Main Street
Charlottesville, VA 22903 		https://www.hilton.com/en/hotels/chomshx-hampton-suites-charlottesville-at-the-… Brooke McCauley [email protected] (434) 220-5110

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Hampton Inn Charlottesville No No No No No Yes No - 2035 India Road
Charlottesville, VA 22901 		https://www.hilton.com/en/hotels/chovahx-hampton-charlottesville/?SEO_id=GMB-HP… Cathy Cooper [email protected] 434-244-6203

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Homewood Suites No Yes No Yes No Yes No - 2036 India Rd
Charlottesville, VA 22901 		https://www.hilton.com/en/hotels/chocnhw-homewood-suites-charlottesville-va/?nu… Ashley Chambers [email protected]

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Kimpton The Forum Hotel No Yes No Yes Yes No No - 540 Massie Rd
Charlottesville, VA 22903 		https://www.forumhotelcharlottesville.com/ Yokomis d'Orvilliers Yokomis.D'[email protected] 434-365-2575

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels. Please note: Groups/events of $50,000 and greater should be paid by Purchase Order.

 

Personal Travel Discounts

IHG Hotels & Resorts offers UVA employees a discount on personal travel bookings at most IHG properties worldwide. Most discounts are around 10%.

  • Instructions:
    • On the hotel website, enter the dates of stay. Then under “Corporate Special Rate”, enter UVA’s Corporate ID.
    • Corporate ID: 100198343

 
Little Mod Hotel No No No No Yes No No - 207 14th St. NW
Charlottesville, VA 22903 		https://www.littlemodhotel.com/ Catherine Owen [email protected] 434-872-0100

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Oakhurst Inn No Yes No Yes Yes No No - 122 Oakhurst Circle
Charlottesville, VA 22903 		http://oakhurstinn.com/ Catherine Owen [email protected] (434) 872-0100

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Omni Charlottesville Hotel No Yes Yes Yes Yes No No - 212 Ridge McIntire Road
Charlottesville, VA 22903 		http://www.omnicharlottesville.com Shaista Nizaam [email protected] (434) 817-6622 (434) 817-6639

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Residence Inn By Marriott Charlottesville Downtown No Yes Yes Yes No Yes No - 315 W. Main Street
Charlottesville, VA 22903 		https://www.marriott.com/hotels/travel/chowr-residence-inn-charlottesville-down… Brooke McCauley [email protected] 434-220-0030 434-220-0075

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 
Sonesta ES Suites Charlottesville University No No Yes Yes No Yes No - 1111 Millmont St
Charlottesville, VA 22903 		https://www.sonesta.com/sonesta-es-suites/va/charlottesville/sonesta-es-suites-… Jay Stafford [email protected] 434-923-0300

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 

Personal Travel Discounts

Sonesta offers UVA employees a Business Pass discount of 12% on personal travel bookings at any Sonesta location in the U.S. or Canada for individual bookings (1-9 people), groups (10-20 people), and meeting facilities.

  • Instructions:
    • Go to Sonesta.com/locations to look up specific destinations. Business Pass discounts are available at US or Canada hotels only.
    • On the hotel website, enter the dates of stay.
    • Under the “Rates” dropdown, select Corporate/Promo and enter the UVA corporate code in this box.
      • Corporate ID: 2UVAACAD

 
Virginia Guesthouse No Yes No Yes Yes No No - 2017 Ivy Road
Charlottesville, VA 22903 		https://www.virginiaguesthouse.com/ Sales Department [email protected] (434) 400-2100

Executive Summary of the Contract

 

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

 

Individual Reservations

  1. Book online at TravelUVA
  2. Call Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm.
  3. Anthony Travel – Athletics only – [email protected]
  4. Call the hotel directly and request the UVA rate.

*Payment Information: Please contact the hotel directly after booking if you wish to arrange payment for a guest on your T&E card and provide them with your card number over the phone or provide it through a secure site like Sertifi. A written third-party credit card authorization form is not required. Card information should never be sent over email or fax. The traveler will still need to present a card in their name at check-in for incidentals.

 

Group/Event Reservations

Please follow the instructions for Booking Groups at Locally-Contracted Hotels.

 

Conference & Lodging Services (Non-Local)

Vendor Effective Dates Address Website Contact Email Fax Phone Body Note
Hilton Hotels - https://www.hilton.com/en/

Hilton offers UVA employees chain-wide discounted pricing at participating Hilton hotels globally for business or personal travel bookings. The discount will apply to the participating hotel’s prevailing Flexible Best Available Rate (BAR) net, non-commissionable with Non-Last Room Availability (NLRA), and is subject to each hotel’s House Cancelation Policy.

Brand Segment

Percentage

Discount

Brands Included

 

 

 

Focus Service & Extended Stay

 

 

8%

Hampton Inn, Hampton Inn & Suites, Hilton Garden Inn, Tru by Hilton,

*Homewood Suites by Hilton, and *Home2 Suites by Hilton.

*applicable to transient travel only (typically 1-4 nights), not to extended stays

(typically 5-7+ nights)

 

 

Full Service, Luxury & Lifestyle

 

8%

 

Hilton Hotels & Resorts, Curio Collection by Hilton, DoubleTree by Hilton, Embassy Suites Hotels, Hilton Grand Vacations, Canopy by Hilton, Tapestry Collection by Hilton, Tempo by Hilton, Motto by Hilton, Graduate by Hilton, LXR Hotels & Resorts, Waldorf Astoria Hotels & Resorts, Conrad Hotels & Resorts, Signia by Hilton, and NoMad Hotels

 Premium

 Economy

 

 

7%

 

 

Spark by Hilton

  • Discounts will be applied to each participating hotel’s prevailing published Flexible Best Available Rate (BAR) at
    time of booking.
  • Blackout dates and occasional minimum length of stay (LOS) restrictions may apply.
  • Hampton by Hilton hotels in the People's Republic of China are currently excluded from the chainwide
    discount. Should that arrangement change during the course of the agreement period, we will alert UVA
    immediately and the chainwide discount will be loaded for those respective hotels.

Booking Instructions:

The discount is automatically applied to Hilton hotels booked through TravelUVA's Concur online booking tool.

  • Note: Only business travel should be booked through Concur.

OR

  • Go to https://www.hilton.com/en/ to look up specific destinations. 
  • On the hotel website, enter the dates of stay.  
  • Then click "Special Rates" and in the “Corporate Account” field, enter the relevant UVA corporate account number for the brand you are booking.
Hilton Corporate Account Numbers

 

 
IHG Hotels & Resorts - https://www.ihg.com/hotels/us/en/reservation

IHG Hotels & Resorts offers UVA employees a discounts on bookings at most IHG properties worldwide. This discount can be used for business or personal use. Most discounts are around 10%.

Instructions:

  • The discount is automatically applied to IHG hotels booked through TravelUVA's Concur online booking tool.
    • Note: Only business travel should be booked through Concur.

OR

  • On the hotel website, enter the dates of stay. 
  • Then under “Corporate Special Rate”, enter UVA’s Corporate ID.
    • Corporate ID: 100198343
    • Corporate Account Name: University of Virginia Edge

This discount was secured as part of the University's agreement with The Forum Hotel by Kimpton.
Sonesta Hotels - https://www.sonesta.com/

Sonesta offers UVA employees a Business Pass discount of 12% on business or personal travel bookings at any Sonesta location in the U.S. or Canada for individual bookings (1-9 people), groups (10-20 people), and meeting facilities.

Instructions:
The discount is automatically applied to Sonesta hotels booked through TravelUVA's Concur online booking tool.

  • Note: Only business travel should be booked through Concur.

OR

  • Go to Sonesta.com/locations to look up specific destinations. Business Pass discounts are available at US or Canada hotels only.
  • On the hotel website, enter the dates of stay.  
  • Under the “Rates” dropdown, select Corporate/Promo and enter the UVA corporate code in this box.
    • Corporate ID: 2UVAACAD

This discount was secured as part of the University's agreement with Sonesta ES Suites Charlottesville

Other Travel Services

Vendor SWaM Vendor Effective Dates Address Website Contact Email Fax Phone Body Note
CISI International Health & Emergency Assistance Insurance No - [email protected] For Claims: (800) 303-8120 For In-Country Assistance: (877) 714-8179
  • All Academic University Employees traveling internationally on University business are automatically enrolled in our international traveler insurance program when you register your trip via the Required Employee Travel Registry.
  • Coverage summary can be found here for 2026-2027 travel (departure dates July 1, 2026-June 30, 2027).
  • Traveler Identification Cards will be emailed within 24-48 business hours of enrollment and travelers should carry the card with them while traveling.
  • The CISI plan covers evacuation, repatriation, security, and medical accident/sickness coverage at no cost to employees.
  • Employees have the option to purchase CISI insurance for other travelers accompanying them abroad (not applicable for other UVA faculty or staff, who must complete their own registration). Complete the CISI Dependent Self-Enrollment online OR submit the CISI Dependent Enrollment Form. Contact [email protected] or 203-399-5509 with any questions.
  • Employees also have the option to extend their CISI insurance coverage for personal travel occurring directly before or after their UVA-related business travel. Complete the CISI Personal Extension Self-Enrollment online OR submit the CISI Personal Extension Form. Please note this extension option is strictly for University employees traveling for business with personal travel directly before or after their UVA-related business travel. Contact [email protected] or 203-399-5509 with any questions.
  • Find out about coverage for leisure travel by contacting CISI at [email protected].
USI Travel Insurance Services No - My.travelinsure.com/UVAemployee 1-800-937-1387 (Mon-Fri, 9am-7pm eastern)

USI Travel Insurance is available for domestic and international trips with three different plan levels to choose from. 

  • Overview of Plans & Benefits
  • Plan Rate Charts
  • Request a Quote
  • Coverage includes:
    • Trip Cancellation
    • Trip Interruption
    • Trip Delay
    • Baggage Delay
    • Baggage and Personal Effects
    • Emergency Medical Evacuation
    • Accident & Sickness Medical Expense
    • 24/7 Worldwide Non-Insurance Assistance Services
    • *Optional Upgrades:
      • Cancel For Any Reason (CFAR)
      • Interruption For Any Reason (IFAR)
  • Coverage Start Date
    • Trip Cancellation coverage begins the day after your plan is purchased
  • Early Purchase Benefits
    • If you purchase the Plus or Elite plans within 21 days of your initial trip deposit, you are eligible for the following:
      • Pre-existing Medical Condition Exclusion Waiver
      • CFAR & IFAR Optional Upgrades*

*CFAR and IFAR coverage are offered at an additional cost only on the Elite plan level. Additional terms apply. CFAR not available to residents of NY. IFAR not available to residents of NY and WA.

Motorcoach Services

Vendor SWaM Vendor Effective Dates Address Website Contact Email Fax Phone Body Note
A & A Limousine Services, LLC Yes - 677 Berkmar Court
Charlottesville, VA 22901 		http://www.aandalimo.com/ Linsie Aderley [email protected] 804-237-0440 434-975-5466

- Supplier provides Charter Bus and executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for Fees
A Goff Limousine & Bus Co. No - 18 New Life Drive
Ruckersville, VA 22968 		https://agofflimo.com/ Dan Goff [email protected] 888-977-7731 434-979-5466

- Supplier provides executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for Fees
Abbott Bus Lines, Inc. Yes - 1704 Granby St NE
Roanoke, VA 24012 		https://www.abbottbus.com John Abbott [email protected] 540-982-3986 540-343-1133

- Supplier provides Charter Bus services.

- Supplier is to be paid via the Travel and Expense card

Click here for Fees
Academy Bus Yes - 915 N. Allen Avenue
Richmond, VA 23220 		https://academybus.com/ Maryann Bellissima [email protected] 804-342-7300

- Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Agape Travel & Tours Yes - https://agapetourbus.com/ Jackie Grice [email protected] 757-410-4772 757-410-5713

- Supplier provides charter bus and executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for Fees
Ambassador Limousine Yes - 277 Hydraulic Ridge Rd, Ste. 105
Charlottesville, VA 22901 		http://ambassadorlimos.com Anton Dagner [email protected] 434-971-1750 434-973-5466

- Supplier provides charter bus and executive sedan chauffeured transportation services

- Supplier is to be paid via the Travel and Expense card

Click here for pricing and cancellation policy
D.T.S. Worldwide Transportation Yes - 2211 Spencerville Road
Spencerville, MD 20868 		https://www.dtstransportation.com Willie Cook [email protected] 202-644-5195 301-476-8490

- Supplier provides Charter Bus and executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for fees
DC Trails No - 8025 Mims Street
Lorton, VA 22079 		https://dctrails.com/ Roni Stevens [email protected] 703-360-2800

- Supplier provides Charter Bus services.

- Supplier is to be paid via the Travel and Expense card

Click here for fees
K & V Limousine Service, LLC No - 408 Old Ritchie Road
Capitol Heights, MD 20743 		https://www.kvlimo.com/ Jonathan Marlow [email protected] 301-476-8113 301-476-8111

- Supplier provides charter bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
LW Transportation, inc. Yes - 4600 Sutton Oaks Dr
Chantilly, VA 20151 		http://www.procurement.virginia.edu/www.lw-transportation.com Beth Forsht [email protected] 703-955-7815 703-955-7801

- Supplier provides Charter Bus services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Martz Bus No - 5500 Tuxedo Road
Hyattsville, MD 20781 		https://martzbus.com/ Charles Weimer [email protected] 240-764-4134

- Supplier provides charter bus services.

- Supplier is to be paid via the Travel and Expense card

Click here for fees
OLETA COACH LINES Yes - PO BOX 466
WILLIAMSBURG, VA 23187 		http://www.oleta.com Anthony Smith [email protected] 757-253-1050 757-253-1008

- Supplier provides Charter Bus services. 

- Supplier is to be paid via the Travel and Expense card

Request a quote at: https://www.oleta.com/secured_quote.html

Click here for fees
Quicks Bus Company No - 2309 Poplar St
Staunton, VA 24401-2771 		http://www.quicksbus.com Jason Quick [email protected] 540-295-0923 540-295-0923

- Supplier provides Charter Bus services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Reston Limousine and Travel Services, Inc. Yes - 45685 Elmwood Court
Ashburn, VA 20166 		https://www.restonlimo.com Bill Bouweiri [email protected] 703-471-0184 571-323-2536

- Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
RMA Chauffered Transportation No - 12270 Wilkins Avenue
Rockville, MD 20852 		https://www.rmalimo.com/ Michael Pagano [email protected] 703-623-5569

- Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Sunshine Tours, Inc. No - 4430 Cleburne Blvd.
Dublin, VA 24084 		https://www.gosunshinetours.com Paul A. Nester [email protected] 540-674-9517 540-674-9517

- Supplier provides Charter Bus and executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Venture Tours Yes - 600 South Military Hwy
Virginia Beach, VA 23464 		https://www.venturebustours.com Michelle Paul [email protected] 757-494-1508 757-494-1480

- Supplier provides Charter Bus services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees

Taxi/Rideshare/Car Services

Vendor SWaM Vendor Effective Dates Address Website Contact Email Fax Phone Body Note
A & A Limousine Services, LLC Yes - 677 Berkmar Court
Charlottesville, VA 22901 		http://www.aandalimo.com/ Linsie Aderley [email protected] 804-237-0440 434-975-5466

- Supplier provides Charter Bus and executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for Fees
A Goff Limousine & Bus Co. No - 18 New Life Drive
Ruckersville, VA 22968 		https://agofflimo.com/ Dan Goff [email protected] 888-977-7731 434-979-5466

- Supplier provides executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for Fees
Academy Bus Yes - 915 N. Allen Avenue
Richmond, VA 23220 		https://academybus.com/ Maryann Bellissima [email protected] 804-342-7300

- Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Afton Coach LLC Yes - 13740 Rockfish River Rd
Shipman, VA 22971 		https://www.aftoncoach.com/ Afton Coach LLC [email protected] 434-760-7100

- Supplier provides executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Agape Travel & Tours Yes - https://agapetourbus.com/ Jackie Grice [email protected] 757-410-4772 757-410-5713

- Supplier provides charter bus and executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for Fees
Ambassador Limousine Yes - 277 Hydraulic Ridge Rd, Ste. 105
Charlottesville, VA 22901 		http://ambassadorlimos.com Anton Dagner [email protected] 434-971-1750 434-973-5466

- Supplier provides charter bus and executive sedan chauffeured transportation services

- Supplier is to be paid via the Travel and Expense card

Click here for pricing and cancellation policy
Camryn Executive Transportation No - 5924 Seminole Trail, Suite 109
Barboursville, VA 22923 		https://camryn-limo.com/ William Kerr [email protected] 703-997-0543 434-990-9070

- Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

- Click here for Fees
D.T.S. Worldwide Transportation Yes - 2211 Spencerville Road
Spencerville, MD 20868 		https://www.dtstransportation.com Willie Cook [email protected] 202-644-5195 301-476-8490

- Supplier provides Charter Bus and executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for fees
James Limousine No - 2415 Anniston Street
Richmond, VA 23223 		http://www.JamesLimousine.com James Limousine Service [email protected] 804-342-1075 804-273-1540

- Supplier provides executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
K & V Limousine Service, LLC No - 408 Old Ritchie Road
Capitol Heights, MD 20743 		https://www.kvlimo.com/ Jonathan Marlow [email protected] 301-476-8113 301-476-8111

- Supplier provides charter bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Lyft Rideshare Services No - Avery Gordon [email protected]
  • Lyft Individual Business Profile
    • Employees with their own T&E card can create a Business Profile to charge their business rides with Lyft to their T&E card.
  • Lyft Business Profiles
    • Create a Business Profile to allow employees traveling for business to directly bill their Lyft rides back to your department's T&E card.
  • Lyft Pass
    • Create programs for groups/events where riders receive either a one-time or a monthly recurring pass limited up to a certain dollar amount or a number of rides. Passes can be restricted by date/time, location and ride type. Lyft Pass can be used for employees, students, and guests. 

To get started, email Lyft at [email protected], and a Lyft representative can help set up your program and answer questions.
Millenium Transportation Company No - 182 Spotnap Road Suite B1
Charlottesville, VA 22911 		https://www.milleniumtransportation.com/ Rovelle Brown [email protected] 434-202-0132

- Supplier provides executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for fees
New Yellow Cab, LLC No - 1515 6th Street SE
Charlottesville, VA 22902 		http://www.cvilletaxi.com William van der Linde [email protected] 434-295-4132 434-295-4131

- Supplier provides Taxi services

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Reston Limousine and Travel Services, Inc. Yes - 45685 Elmwood Court
Ashburn, VA 20166 		https://www.restonlimo.com Bill Bouweiri [email protected] 703-471-0184 571-323-2536

- Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
RMA Chauffeured Transportation No - 12270 Wilkins Avenue
Rockville, MD 20852 		https://www.rmalimo.com/ Michael Pagano [email protected] 703-623-5569

- Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

- Supplier is to be paid via the Travel and Expense card

Click here for fees
Sunshine Tours, Inc. No - 4430 Cleburne Blvd.
Dublin, VA 24084 		https://www.gosunshinetours.com Paul A. Nester [email protected] 540-674-9517 540-674-9517

- Supplier provides Charter Bus and executive sedan chauffeured transportation services.

- Supplier is to be paid via the Travel and Expense card

Click here for fees

Travel Management Services

Vendor SWaM Vendor Effective Dates Address Website Contact Email Fax Phone Body Note
Christopherson Business Travel (CBT) Yes - https://uvafinance.virginia.edu/travel-planning Patti Bragg [email protected] 205-874-8541

Christopherson Business Travel (CBT) is the University’s preferred travel management vendor. For information about making travel reservations, please go to: 

 

Contact Information:

TRAVEL ADVISOR SUPPORT

For assistance with booking travel or while traveling, Designated Advisor support is available Monday-Friday, 8:00am-8:00pm ET. After-hours support is available outside of these times. Booking Fees apply.

For urgent assistance, please call.

CONCUR ONLINE SUPPORT

For technical issues or questions while using the Concur online booking tool, Online Support is available Monday-Friday, 9:00am-8:00pm ET.

 

CBT Pricing:

Click here to view the CBT agreement.

Vehicle Rental Services

Vendor Insurance Included Status Matching Waived Second Driver Fee Waived Underage Driver Fee Complimentary Upgrades Available SWaM Vendor Effective Dates Address Website Contact Email Fax Phone Body Note
Enterprise Leasing Co. Yes Yes Yes Yes No No - 1650 Seminole Trail or 392 Pantops Center
Charlottesville, VA 22901 		Raven DeVault [email protected]

Contract IDs

  • UVA Business (employees only): click here for code (protected by NetBadge)
  • Guest (non-employee) and Leisure/ Personal Rentals: click here for code (protected by NetBadge)
    • Guest (non-employee) Rentals
      • Guest rentals should be booked directly with Enterprise on their website or by calling Enterprise at 1-800-736-8222.  Rental cars for guests should NOT be booked through Concur or Christopherson Business Travel.
      • Advise this is a guest rental at the time of reservation.
      • Insurance is not included on guest rentals, and taxes are applicable. Non-employee travelers should purchase additional collision damage insurance (CDW/LDW) when renting a vehicle.
      • Payment must be made by credit card in the name of the driver at the time of pick up, and reimbursement may be requested after the travel is completed. See Travel and Expenses for Non-Employees.
      • The leisure discount is approximately 5%
      • Please note, different terms & conditions apply for guest rentals.
    • Personal Rentals
      • Personal rentals should be booked directly with Enterprise on their website or by calling Enterprise at 1-800-736-8222.  Rental cars for personal travel should NOT be booked through Concur or Christopherson Business Travel.
      • Advise this is a personal rental at time of reservation.
      • Insurance is not included on personal rentals, and taxes are applicable.
      • The leisure discount is approximately 5%
      • Please note, different terms & conditions apply for personal rentals.
    • Click here for more information and to book a leisure rental.
  • Note: National Car Rental is part of the Enterprise company. Contract details are the same as Enterprise with the following exceptions:
    • National Car Rental often offers better pricing for one-way rentals.
    • National Car Rental does not offer Commercial Truck Services.

Reservations

Rental Locations

  • Enterprise
    • Pantops Shopping Center – 434-979-5566 open until 6pm
    • 1650 Seminole Trail – 434-974-7488 open until 6pm
    • CHO airport – 434-974-4664 open until 1am
  • National
    • CHO airport – 434-974-4664 open until 1am

Important Links

  • Click here to view benefits and register for Emerald Club (applies to Enterprise & National car rentals). All university employees may enroll in Emerald Club for free.
  • If you've lost your car rental receipt, click here: Search for Receipt.  The records are available online for six months, beginning 48 hours after returning the vehicle.
  • For more information about UVA guidelines on renting cars visit the Vehicle Rentals Page
  • Mileage Calculator- compare the cost of mileage vs. renting a car to determine which is more cost-efficient.

  • When renting a car for University business travel, employees should print and carry the Auto Accident Info Card with them. Find more information about claims and contact Risk Management with any claim questions.

Contract Services & Benefits Summary (University Business)

  • Enterprise will provide local and non-local vehicle rental services consisting of cars, trucks and vans*.
    • Unlimited mileage for all rental vehicles per rental transaction for compact through premium size vehicles. All other sizes include unlimited mileage up to up to 200 miles per day, 1100 miles per week, or 2500 miles per month. $0.20 per additional mile.
    • One-way rentals are available (at an additional charge).
    • Accept drivers 18 years and older with valid driver’s license (youthful driver fee waived for Virginia rentals only)
    • Second driver fee waived for all University rentals
    • Damage waiver is included in the price of all vehicle rentals (with the exception of youthful drivers age 18-20)
    • Status matching for Frequent traveler programs – contact [email protected] for more information.
    • No cancellation fees on all vehicle classes except 12 passenger van rentals. Twelve passenger van rentals require a 48 hour notice of cancellation or a $50.00 fee will be charged at all locations.
    • *IMPORTANT UPDATE FOR 12 AND 15 PASSENGER VANS (Policy PRM-014):
      • No more than twelve people, including the driver, may ride in any van owned, leased, rented or operated for University business. Passengers should sit in seats that are in front of the rear axle. If there is a back seat providing seating above the passenger limit it must be removed.
      • If you have questions about this policy, please contact UVA Property & Liability Risk Management at [email protected]
    • No early drop off fee
    • No service charges for late returns – simply pay additional rental rates.
    • Contact Risk Management at 434-924-3055 prior to renting Commercial Trucks to discuss insurance requirements for these vehicles.

Pricing

Payment Methods

  • Employee Rentals (booked under the Business Contract ID): A credit card may be required to make a reservation. The University's Travel and Expense Card (T&E card) is the preferred payment method. Driver and name on credit card must match for all rentals other than reservations confirmed with a direct bill number (see below).
  • Guest/Non-Employee Rentals (booked under the Personal/Leisure Contract ID):  Payment must be made by credit card in the name of the driver at the time of pick up, and reimbursement may be requested after the travel is completed. See Travel and Expenses for Non-Employees.

Setting up a Direct Bill Account

  • If a Travel and Expense cardholder needs to pay for another employee’s vehicle rental, they may apply for a Direct Bill account with Enterprise by using the Enterprise & National Direct Bill Application (email to [email protected]).
  • Direct bill accounts may only be used for employee rentals. Non-employees must personally pay and seek reimbursement.

 
Hertz Corporation Yes Yes Yes Yes Yes No - 104 Meade Ave.
Charlottesville, VA 22902 		https://www.hertz.com Nadika Perera [email protected]

Contract IDs

Contract ID Number for UVA Business (employees only): click here for code (protected by Netbadge)

  • Hertz will provide local and non-local vehicle rental services consisting of cars, trucks and vans.*
    • *IMPORTANT UPDATE FOR 12 AND 15 PASSENGER VANS (Policy PRM-014):
      • No more than twelve people, including the driver, may ride in any van owned, leased, rented or operated for University business. Passengers should sit in seats that are in front of the rear axle. If there is a back seat providing seating above the passenger limit it must be removed.
      • If you have questions about this policy, please contact UVA Property & Liability Risk Management at [email protected]

Contract ID Number for Guest and Leisure/Personal Rentals: click here for code (protected by Netbadge)

  • Guest (non-employee) Rentals
    • Guest rentals should be booked directly with Hertz or on their website. Rental cars for guests should NOT be booked through Concur or Christopherson Business Travel.
    • Advise this is a guest rental at the time of reservation.
    • Insurance is not included on personal rentals, and taxes are applicable. Non-employee travelers should purchase additional collision damage insurance (CDW/LDW) when renting a vehicle.
    • Payment must be made by credit card in the name of the driver at the time of pick up, and reimbursement may be requested after the travel is completed. See Travel and Expenses for Non-Employees.
    • Please note: different terms & conditions apply for guest rentals.
  • Personal Rentals
    • Personal rentals should be booked directly with Hertz or on their website. Rental cars for personal travel should NOT be booked through Concur or Christopherson Business Travel.
    • Advise this is a personal rental at time of reservation.
    • Insurance is not included on personal rentals, and taxes are applicable.
    • Please note: different terms & conditions apply for personal rentals.

Local Rental Locations

  • Rio Hill Shopping Center
    • 104 Meade Ave. #5
      Charlottesville, VA 22902
    • 434-978-4433
  • Charlottesville Airport
    • 100 Bowen Loop, Ste 200
      Charlottesville, VA 22911
    • 434-208-1295

Reservations

In order to obtain discount, travel must be booked through one of the following methods:

1. Booking online at TravelUVA

2. By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 8pm. 

3. Anthony Travel – Athletics only – [email protected]

4. Book Directly with Hertz on their website or over the phone:

Contract Benefits & Services (University Business)

  • Unlimited mileage for all rental vehicles per rental transaction when vehicle is returned to the same renting location  
  • Low daily rental rates
  • Accept drivers 18 years and older with valid driver's license
  • One-way rates are at the base daily rate unless the traveler exceeds 500 total miles- then $125 fee is added
  • All domestic University rentals include $1 million liability and collision/loss damage waiver insurance at no additional cost with each vehicle rental transaction
    • International rentals do not include insurance coverage. When overseas, employees should purchase the extra insurance (Collision Damage Waiver) on an auto rental.
  • 24-hour roadside assistance at no charge for vehicle breakdowns if not the fault of the driver
  • Complimentary upgrades for Five Star and President's Circle members. Hertz Gold members may use points for upgrades.

For more information about renting cars visit the Vehicle Rental page. 

Hertz Gold Plus Rewards

  • Hertz Gold Plus Rewards program membership is free
  • Enroll here
  • Earn points toward free rental days. $1= 1 Point
  • Bonus points and upgrades when you achieve elite status
  • Hertz Ultimate Choice® - pick your car and go
  • Bypass the line at key locations
  • Dedicated Gold counters
  • Express return
  • eReceipts
  • Exchange points for miles
  • Mobile Gold Alerts and Carfirmation® - email confirmation of car location prior to pick-up

Pricing

*The discounts for international rentals do not include third party liability and loss damage waiver protection.

Click here to view: Hertz Vehicle Rental Rates

Click here to view: Hertz Agreement

Click here to view: Hertz Addendum

Payment Methods

  • Employee Rentals (booked under the Business Contract ID): A credit card may be required to make a reservation. The University's Travel and Expense Card (T&E card) is the preferred payment method. Driver and name on credit card must match for all rentals other than reservations confirmed with a direct bill number (see below).
  • Guest/Non-Employee Rentals (booked under the Personal/Leisure Contract ID): Payment must be made by credit card in the name of the driver at the time of pick up, and reimbursement may be requested after the travel is completed. See Travel and Expenses for Non-Employees.

Setting up a Direct Bill Account

  • If a Travel and Expense cardholder needs to pay for another employee’s vehicle rental, he or she may apply for a direct bill account with Hertz by completing the Hertz Direct Bill Application and completing the instructions on the form.
  • Direct bill accounts may only be used for employee rentals. Non-employees must personally pay and seek reimbursement.
  • Instructions on how to book a rental car using a Direct Bill Account:
    • Go to Hertz.com
    • Scroll all the way to the bottom and click “Applicant Program” on the bottom right
    • Enter the direct bill number
    • Make the reservation

If you've lost your car rental receipt, click here: Search for Receipt. Records are available online for six months.

Accident Procedure

When renting a car for University business travel, employees should print and carry the Auto Accident Info Card with them. Find more information about claims and contact Risk Management with any claim questions.

  1. Hertz will provide you with an 800 number for roadside assistance when you pick up your rental.
  2. If in an accident, call the police and file a police report
  3. Call Hertz roadside assistance and report the damage. If the vehicle is drivable, they will advise to drive to the closest Hertz location to exchange the vehicle.
    1. If not drivable, they will arrange an exchange.
  4. Renter should fill out an incident report form and provide it to Hertz.
    1. This can be done at the Hertz location when returning the vehicle, or prior to returning by going to hertz.com and under customer report, clicking accident report (link below)
    2. https://forms.office.com/r/reJUXhhpwa

 
National Car Rental Yes Yes Yes Yes No No - Charlottesville Airport – 100 Bowen Loop
Charlottesville, VA 22911 		Raven DeVault [email protected]

Contract IDs

  • UVA Business: click here for code (protected by NetBadge)
  • Guest (non-employee) and Leisure/ Personal Rentals: click here for code (protected by NetBadge)
    • Guest (non-employee) Rentals
      • Guest rentals should be booked directly with Enterprise on their website or by calling Enterprise at 1-800-736-8222.  Rental cars for guests should NOT be booked through Concur or Christopherson Business Travel.
      • Advise this is a guest rental at the time of reservation.
      • Insurance is not included on guest rentals, and taxes are applicable. Non-employee travelers should purchase additional collision damage insurance (CDW/LDW) when renting a vehicle.
      • Payment must be made by credit card in the name of the driver at the time of pick up, and reimbursement may be requested after the travel is completed. See Travel and Expenses for Non-Employees.
      • The leisure discount is approximately 10%
      • Please note, different terms & conditions apply for guest rentals.
    • Personal Rentals
      • Personal rentals should be booked directly with Enterprise on their website or by calling Enterprise at 1-800-736-8222.  Rental cars for personal travel should NOT be booked through Concur or Christopherson Business Travel.
      • Advise this is a personal rental at time of reservation.
      • Insurance is not included on personal rentals, and taxes are applicable.
      • The leisure discount is approximately 10%
      • Please note, different terms & conditions apply for personal rentals. 

Reservations

Rental Locations

  • National
    • CHO airport - 434-974-4664 open until 1am
  • Enterprise
    • Pantops Shopping Center – 434-979-5566 open until 6pm
    • 1650 Seminole Trail – 434-974-7488 open until 6pm
    • CHO airport – 434-974-4664 open until 1am

Important Links

  • Click here to view benefits and register for Emerald Club (applies to Enterprise & National car rentals). All university employees may enroll in Emerald Club for free.
  • If you've lost your car rental receipt, click here: Search for Receipt.  The records are available online for six months, beginning 48 hours after returning the vehicle.
  • For more information about UVA guidelines on renting cars visit the Vehicle Rentals Page
  • Mileage Calculator- compare the cost of mileage vs. renting a car to determine which is more cost-efficient.
  • When renting a car for University business travel, employees should print and carry the Auto Accident Info Card with them. Find more information about claims and contact Risk Management with any claim questions.

Contract Services & Benefits Summary (University Business)

  • Enterprise/National will provide local and non-local vehicle rental services consisting of cars, trucks and vans*.
    • Unlimited mileage for all rental vehicles per rental transaction for compact through premium size vehicles. All other sizes include unlimited mileage up to up to 200 miles per day, 1100 miles per week, or 2500 miles per month. $.20 per additional mile
    • One-way rentals are available (at an additional charge).
    • Accept drivers 18 years and older with valid driver’s license (youthful driver fee waived for Virginia rentals only)
    • Second driver fee waived for all University rentals
    • Damage waiver is included in the price of all vehicle rentals (with the exception of youthful drivers age 18-20)
    • Status matching for Frequent traveler programs – contact [email protected] for more information.
    • No cancellation fees on all vehicle classes except 12 passenger van rentals. Twelve passenger van rentals require a 48 hour notice of cancellation or a $50.00 fee will be charged at all locations.
    • *IMPORTANT UPDATE FOR 12 AND 15 PASSENGER VANS (Policy PRM-014):
      • No more than twelve people, including the driver, may ride in any van owned, leased, rented or operated for University business. Passengers should sit in seats that are in front of the rear axle. If there is a back seat providing seating above the passenger limit it must be removed.
      • If you have questions about this policy, please contact UVA Property & Liability Risk Management at [email protected]
    • No early drop off fee
    • No service charges for late returns – simply pay additional rental rates.
    • Contact Risk Management at 434-924-3055 prior to renting Commercial Trucks to discuss insurance requirements for these vehicles.

Pricing

Payment Methods

  • Employee Rentals (booked under the Business Contract ID): A credit card may be required to make a reservation. The University's Travel and Expense Card (T&E card) is the preferred payment method. Driver and name on credit card must match for all rentals other than reservations confirmed with a direct bill number (see below).
  • Guest/Non-Employee Rentals (booked under the Personal/Leisure Contract ID):  Payment must be made by credit card in the name of the driver at the time of pick up, and reimbursement may be requested after the travel is completed. See Travel and Expenses for Non-Employees.

Setting up a Direct Bill Account

  • If a Travel and Expense cardholder needs to pay for another employee’s vehicle rental, they may apply for a Direct Bill account with Enterprise/National by using the Enterprise & National Direct Bill Application (email to [email protected]).
  • Direct bill accounts may only be used for employee rentals. Non-employees must personally pay and seek reimbursement.