Resources

Instructions for how to pay employees a human subject payment
Procedures for using the T&E card
How to expense a personal transaction on a T&E card and correct an accidental reimbursement of a T&E card charge
What is F&A?

F&A stands for Facilities and Administrative costs. It is the current federal government, Title 2 Code of Federal Regulations section 200 (2 CFR 200), terminology for what was formerly known as indirect costs and applies to grants and contracts. Many people also refer to this as overhead.

This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in the Workday Mobile Application.
This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday.
Create new gift worktags. This procedure applies to University units receiving Gift funds.

The University recognizes that the ability to accept credit card payments is necessary for modern e-commerce.

Customer Accounts (Accounts Receivable) assists University departments and units that extend credit to external customers when billing for the sale of goods and services.  Accounts Receivable ensures compliance with University and Commonwealth of Virginia receivables management and reporting requirements, and with federal and state laws including the Fair Credit Billing Act, by providing centralized invoicing, processing and application of payments, and management of collection efforts for unpaid invoices billed through the University's Integrated System.
University purchases from vendors located in Virginia
  • The University is a state agency and therefore is generally exempt from Virginia sales tax.
  • Primary exception: Lodging, airfare, and rail are generally taxable.
  • Virginia vendors may request that University purchasers provide an exemption certificate before they agree to waive sales tax.
Search for invoice status using your supplier number

Payroll Timecard Form

Use this form to submit time entries or corrections greater than 30 days old (retroactive time) or to submit hours for a dual position that cannot be clocked in Workday. 

For Retroactive Time Corrections

This Quick Reference Guide (QRG) walks employees through the process of viewing expense reports in Workday and performing related actions including canceling, changing, or editing an expense report.
This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in Workday.
Guidelines on what purchases should and should not be purchased on the T&E card

If you have a matter involving a UVA Medical Center Patient, please contact UVA Medical Center Risk Management & Insurance at 434-924-5595.