Register as an Individual in PaymentWorks

Created: July 27, 2026

Register as an Individual in PaymentWorks Overview

This Quick Reference Guide (QRG) walks Individuals through UVA’s registration process through PaymentWorks.  You should register as an Individual if you will receive payment from UVA but will not provide goods or services to the University.

Examples of payments that can be processed to Individuals at the University of Virginia are below:
•    Non-Employee Travel Reimbursements
•    Human Subject Payments
•    Royalty Payments
•    Honoraria Payments

You must receive a registration invitation from a UVA Department before you can register.  If you are expecting a registration invitation from a UVA Department, please contact the department and request that the invitation be sent/re-sent. Procurement Services does not initiate registration invitations for Individuals.

Procedure: Register as an Individual in PaymentWorks

Section 1 – Create and Access Your PaymentWorks Account

Follow the steps below to create and access your PaymentWorks account.  Ensure you have internet access and access to your email before beginning Section 1.

1. Log-in to your email.
2. Click the email in your inbox, title: University of Virginia – New Vendor Registration.
3. Click the first Click Here link.

You will be redirected to a PaymentWorks webpage in your internet browser.

4. Click Join Now.
5. Type the following information:
   • First and Last Name
   • Telephone Number
   • Email Address
   • Password

Caution! - The information entered will be required to access your PaymentWorks profile moving forward.  Ensure you have access to the email address entered below for profile validation, and that the information is valid for continued access to PaymentWorks.

6. Select the box indicating I agree to the Terms of Service.
7. Click Join Now . 

You have now created your PaymentWorks Profile.

Caution! - A validation email allowing access to your PaymentWorks Profile will be sent to the email address you entered in Step 5.  You have 72 Hours to validate your PaymentWorks Profile

8. Access the email address you entered in Step 5.
9. Click the email in your inbox, titled: PaymentWorks Account Registration.
10. Click the Verify Your Email and Complete Your Registration link. You will be redirected to a PaymentWorks webpage in your internet browser.
11. Click Sign In. You will be redirected to a new PaymentWorks webpage in your internet browser.
12. Type your email address and password, and click Sign In. You will be redirected to a new PaymentWorks webpage, where you can continue the registration process by entering your Tax Information.

Section 2 – Enter Tax Information

Follow the steps below to continue registration by entering your tax information.  Ensure you have access to your tax classification, tax information, and Social Security Number (SSN) before moving forward.

13. Select how you are classified for payments and tax reporting and click Next. 
    • Select Individual if you will receive payment from UVA but will not provide goods or services to the University. Continue to Step 16. 
    • Select Sole Proprietor if you own your own business and have not formed a separate business entity. Use the Registering as a Sole Proprietor QRG to complete the registration.
    • Select Business Entity if payment will be made to a registered organization or business to complete the registration. Use the Registering as a Business Entity QRG to complete the registration.
14. Select the country where you are responsible for tax reporting and click Next.
15. Enter the following information, and click Next.
    • Your First and Last Name
    • Your Date of Birth
    • Your Social Security Number
16. Indicate whether your W-9 includes any special entries, and click Next.
    • If you selected - No, We'll generate your W-9 automatically: 
      1. Enter the Tax ID. 
      2. Read and agree to the certifications
      3. Click Save and Continue. 
    • If you selected - Yes, Upload your completed W-9: 
      1. Upload a copy of your W-9.
      2. Click Save and Continue. 
          

Section 3 – Enter Primary Profile Information

Follow the steps below to continue registration by entering your primary profile information.  Ensure you have access to you contact information and the reason why you will be paid before moving forward.

17. Type your Personal Information, and click Next.  A website URL is not required.
18. Type a description of the reason you will be paid by UVA, and click Save and Continue.
    • Example: I am receiving a reimbursement from [insert UVA Department/School/Unit] for travel expenses.
       

Section 4 – Enter Address Information

Follow the steps below to continue registration by entering your address information.  Ensure you have access to you address and contact information before moving forward.

19. Type your Primary Address, and click Next.
    • As an Individual, you should enter your primary place of residence.
20. Click the box indicating Same as Primary Address.
    • As an Individual, your Remittance Address should be the same as your place of residence.
21. Type your contact information as the Details for Accounts Receivable, and click Next.
22. Click the box indicating Same as Primary Address.
    • As an Individual, your Order Address should be the same as your place of residence.
23. Type your contact information as the Details for Order Address, and click Save and Continue.
     

Section 5 – Enter Payment Information

Follow the steps below to continue registration by entering your payment information.  Ensure you have access to your bank's country location, your banking information, and contact information for payment notifications before moving forward.

24. Select the country where your bank is located, and click Next.
25. Select how you will receive payments, and click Next. 
    • Additional banking information is required if you select PaymentWorks ACH.
26. Type the contact information for payment notifications, and click Save and Continue. 
    • Use the same email used to create your PaymentWorks profile.

Section 6 – Conflicts of Interest

Follow the steps below to continue your registration by completing the Conflict of Interest section. Determine whether you have any relationships with UVA that could influence, or appear to influence, the University's business decisions before moving forward.

27. Select whether you are aware of potential conflicts of interest, and click Save and Continue.
    • If you selected - Yes, I'm aware of one or more conflicts: 
      1. Click Add Conflict of Interest. 
      2. Type the relevant information, and click Save Conflict. 
      3. Click Save and Continue. 
    • If you selected - No, I'm not aware of any conflicts: 
      1. Move to the next section. 

Section 7 – Enter Purchase Order information

28. Select I don’t accept POs, and click Save and Continue. 

Note: As an Individual, you are not eligible to receive Purchase Orders (POs).

Section 8 – Enter Insurance Certificates

Follow the steps below to continue your registration by entering insurance information. Confirm the insurances required for your relationship with UVA before moving forward.

29. Indicate whether you have any insurance coverage to provide, and click Save and Continue.
    1. If you selected - Yes – I have at least one type of insurance coverage:
       1. Click Add Insurance Coverage.
       2. Upload the Insurance Certificate.
       3. (If Necessary) Attest that UVA has been added as an additional payer.
       4. Indicate the insurance type.
       5. Click Next.
    2. If you selected, No – I will not be providing insurance coverage:
       1. Move on to the next section.

Section 9 – Enter Additional Fields

Follow the steps below to continue your registration by completing the additional fields.

30. Select the appropriate Payee Category.
    • As an Individual, you will choose: US Individual or Foreign Individual.
31. Indicate whether you are a UVA Fellow.
32. Indicate whether you are currently enrolled at UVA as a student.

33. Click Save and Continue.

     

You have successfully completed and submitted your Individual PaymentWorks Registration with the University of Virginia.  

Note: If further information or any corrections are required, UVAFinance’s Procurement Team will contact you using the contact information you provided during registration.