Digital Accessibility Review Checklist
Work through each section below to determine whether accessibility applies and what steps to take next.
Purpose
Use this checklist for any purchase or contract request that may include a digital component (e.g., software, tools, or content).
Part A: Does Digital Accessibility Apply?
Select the purchase type below that best fits your request.
- ☐ Web-based software or SaaS (applications, platforms, plugins, AI tools)
- ☐ Website or publicly accessible digital content
- ☐ System or tool used by students, employees, or the public
- ☐ Service that includes a digital tool or deliverable
If none of these purchase types apply, digital accessibility does not apply to your request.
Part B: Is a Digital Accessibility Review Required?
Select the criteria below that apply to your request.
- ☐ 25% or more of the intended University population will have access
- ☐ More than 100 active users
- ☐ Intended users include students, patients, or the general public
- ☐ Required or strongly recommended for coursework or University programs or services
Part C: If a Review Is Required
- ☐ Obtain a Voluntary Product Accessibility Template (VPAT) or Accessibility Conformance Report (ACR) from the supplier (template for outreach found here)
- ☐ Obtain a Product Accessibility Roadmap from the supplier, if applicable (template for outreach found here)
- ☐ Submit a Digital Accessibility Review Request with the completed supplier documentation
- ☐ Complete required follow-up actions, if needed (Temporary Exception Form, EEAAP, etc.)
- ☐ Include all accessibility documentation with your procurement submission
Part D: If a Review Is Not Required
- ☐ Complete a Digital Accessibility Attestation Form
- ☐ Include the Attestation Form with your procurement submission
