Register as a Business Entity in PaymentWorks

Created: July 28, 2026

Register as a Sole Proprietor Overview

This Quick Reference Guide (QRG) walks Business Entities through UVA’s registration process through PaymentWorks. You should register as a Business Entity if payment will be made to a registered organization or business. This includes corporations, LLCs, partnerships, non-profit organizations, government agencies, and other organizations. You must receive a registration invitation from a UVA Department before you can register. If you are expecting a registration invitation from a UVA Department, please contact the department and request that the invitation be sent/re-sent.

Procurement Services does not initiate registration invitations for Business Entities unless they are awarded a contract through UVA's RFP process.

Procedure: Register as a Business Entity

Section 1 – Create and Access Your PaymentWorks Account

Follow the steps below to create and access your PaymentWorks account. Ensure you have internet access, and access to your email before beginning Section 1.

Log-in to your email.
Click the email in your inbox, titled University of Virginia – New Vendor Registration.
Click the first Click Here link. You will be redirected to a PaymentWorks webpage in your internet browser.
Click the Join Now button. You will be redirected to a new PaymentWorks webpage in your internet browser.
Type the following information:
- First and Last Name
- Telephone Number
- Email Address
- Password

Caution! - The information entered will be required to access your business' PaymentWorks supplier profile moving forward. Ensure you have access to the email address entered above for profile validation, and that the information is valid for your business' continued access to PaymentWorks.

Click the box indicating I agree to the Terms of Service.
Click Join Now.

You have created your business entity's PaymentWorks Supplier Profile.

Caution! - A validation email allowing access to your PaymentWorks Supplier Profile will be sent to the email address you entered in Step 5. You have 72 Hours to validate your PaymentWorks Supplier Profile.

Access the email address you entered in Step 5.
Click the email in your inbox, titled: PaymentWorks Account Registration.
Click the Verify Your Email and Complete Your Registration link. You will be redirected to a PaymentWorks webpage in your internet browser.
Click Sign In. You will be redirected to a new PaymentWorks webpage in your internet browser.
Type your email address and password, and click Sign In. You will be redirected to a new PaymentWorks webpage, where you can continue the registration process by entering your Tax Information.

Section 2 - Enter Tax Information

Follow the steps below to continue registration by entering your tax information. Ensure you have access to your business entity's tax classification, employer identification number (EIN), and any other names your business does business as (DBA) before moving forward.

Select how your business is classified for payments and tax reporting, and click Next.
- Sole Proprietor - owns your own business and have not formed a separate business entity. Use the Registering as a Sole Proprietor QRG to complete the registration.
- Individual - receives payment from UVA but will not provide goods or services to the University. Use the Registering as an individual QRG to complete the registration.
- Business Entity - payments will be made to a registered organization or business to complete the registration. Continue to Step 14.
Select the country where your business is registered for tax purposes, and click Next.
Select the Business Classification that best describes your business, and click Next.

Note: Some business classifications will require additional information before you can proceed with registration.

Tax Classification	Select this option if...
C Corporation	Your business is incorporated and taxed as a C Corporation. A C Corporation files its own federal corporate income tax return (Form 1120).
S Corporation	Your business has elected S Corporation tax status with the IRS. S Corporations generally file Form 1120-S and pass income and losses through to their shareholders.
Limited Liability Company (LLC)	Your business is organized as an LLC under state law. This option applies regardless of whether your LLC has one owner or multiple owners.
Partnership	Your business has two or more owners and is taxed as a partnership. Partnerships generally file Form 1065 and pass income and losses through to the partners
Trust/Estate	You are registering on behalf of a trust or an estate.
Other (Non-Profit)	You are registering a nonprofit or other tax-exempt organization, such as a charitable organization recognized by the IRS under section 501(c).

Type your business name and Employer Identification Number (EIN), and click Next.
Confirm the legal name that appears on your tax documents, and click Next.
Indicate whether your W-9 includes any special entries and click Next.
1. If you selected - No, We'll generate your W-9 automatically:
  1. Enter the Tax ID.
  2. Read and agree to the certifications
  3. Click Save and Continue.
2. If you selected - Yes, Upload your completed W-9:
  1. Upload a copy of your W-9.
  2. Click Save and Continue.

Section 3 – Enter Primary Profile Information

Follow the steps below to continue registration by entering your primary profile information. Ensure you have access to your business' contact information and any necessary government entity identifiers before moving forward.

Enter your Business information and click Next. A website URL is not required.
Enter the Business description click Next.
- Example: We provide reagents to the research community at the University of Virginia.
Optional: Enter Government Entity Identifiers, and click Save and Continue.
- Unique Entry Identifier (UEI)
- DUNS

Section 4 – Enter Address Information

Enter your PrimaryBusiness Address and click Next.
Enter the Contact Details for Accounts Receivable.
Enter your Remittance Address and click Next.
- Click the box next to Same as Primary Address if your Remittance Address and Primary Address are the same.
Enter the Contact Details for Order Address.
Enter the Order Address, and click Save and Continue.
- Click the box next to Same as Primary Address or Same as Remittance Address if your Order Address is the same as your primary or remittance address.

Section 5 – Enter Payment Information

Follow the steps below to continue registration by entering your business' payment information. Ensure you have access to your bank's country location and contact information for payment notifications before moving forward.

Caution! - Business Entities must select Check to complete and submit their registration. UVA offers Virtual Payment options (Paymode ACH and ePayables) through Bank of America. If you are interested in UVA's Virtual Payment options, instructions and contact information will be provided at the end of this document.

Select the country where your bank is located, and click Next.
Select Check, and click Next.
Type the contact information for payment notifications and click Save and Continue.

Section 6 – Conflicts of Interest

Follow the steps below to continue your registration by completing the Conflict of Interest section. Determine whether you or your business have any relationships with UVA that could influence, or appear to influence, the University's business decisions before moving forward.

Select whether you are aware of potential conflicts of interest, and click Save and Continue.
- If you selected - Yes, I'm aware of one or more conflicts:
  1. Click Add Conflict of Interest.
  2. Type the relevant information, and click Save Conflict.
  3. Click Save and Continue.
- If you selected - No, I'm not aware of any conflicts:
  1. Move to the next section.

Section 7 – Enter Purchase Order information

Follow the steps below to continue your registration by entering purchase order information. Confirm your business' ability to accept purchase orders, email address for Purchase Order delivery, and contact information for purchase orders before moving forward.

Choose whether you will accept Purchase Orders (POs), method to receive Purchase Orders and Contact Details, and click Next.
- Do you or your business accept Purchase Orders (POs)?
  - I accept POs is the most common response of business entities to ensure full ability to work with UVA.
- How would you like to receive Purchase Orders?
  - Select Email when registering as a Business Entity.
  - Caution! EDI (Electronic Data Interchange) is reserved for suppliers awarded a contract through UVA's RFP process and UVA does not offer FAX for PO delivery.
- Provide Contact Details for Purchase Orders?
  - Provide contact information to receive the purchase order to the correct email or mailing address.

Section 8 – Enter Insurance Certificates

Follow the steps below to continue your registration by entering insurance information. Confirm the insurances required for the work you will do with UVA before moving forward.

Indicate whether you have any insurance coverage to provide and click Save and Continue.
1. If you selected - Yes, I have at least one type of insurance coverage:
  1. Click Add Insurance Coverage:
  2. Upload the Insurance Certificate.
  3. (If Necessary) Attest that UVA has been added as an additional payer.
  4. Indicate the insurance type.
  5. Click Next.
2. If you selected - No, I will not be providing insurance coverage:
  1. Move on to the next section.

Note: Some insurance types will require additional information

Section 9 – Additional Fields

Select your Supplier Category.
- As a Business Entity, you will choose: US Entity or Foreign Entity.
Select the Business Classification that best describes your business.

Business Classification	When to Select This Option
Student Organization	You are registering on behalf of a recognized student organization, club, or student group associated with a college or university.
Bank	You are a financial institution that provides banking or financial services, such as a commercial bank, credit union, or savings institution.
Corporation	Your business is legally organized as a corporation (such as a C Corporation or S Corporation). Most incorporated businesses should choose this option.
Federal Government	You are registering on behalf of a department, agency, or other entity of the United States federal government.
Local or State Government	You are registering on behalf of a state, county, city, town, public school, or other local or state government agency.
Non-Profit Organization	You organization has been established as a nonprofit organization including organizations recognized by the IRS as tax-exempt (such as 501(c)(3) organizations).
Utility Company	Your organization provides utility services such as electricity, natural gas, water, sewer, telecommunications, or similar public utility services.
UVA Foundation	You are registering on behalf of the University of Virginia Foundation.
None of these Apply	If none of the classifications above describe your organization.

Select the industry that best describes your primary revenue-producing line of business.

Option	Select if your organization primarily
11 – Agriculture, Forestry, Fishing and Hunting	Farms, raises livestock, harvests timber, or produces agricultural, forestry, fishing, or hunting products.
21 – Mining	Extracts natural resources such as coal, oil, natural gas, stone, sand, or minerals.
22 – Utilities	Provides utility services such as electricity, natural gas, water, sewage, or similar public utility services
23 – Construction	Performs construction, renovation, remodeling, infrastructure, or specialty trade work (such as electrical, plumbing, roofing, or HVAC).
31–33 – Manufacturing	Manufactures or produces finished goods or products for sale.
42 – Wholesale Trade	Sells products in bulk or to businesses, institutions, or other organizations rather than directly to consumers
44–45 – Retail Trade	Sells products directly to consumers through stores, online marketplaces, or other retail channels.
48–49 – Transportation and Warehousing	Provides transportation, shipping, moving, courier, storage, or warehousing services.
51 – Information	Provides publishing, telecommunications, software, data processing, media, or information technology services
52 – Finance and Insurance	Provides banking, lending, investment, accounting, insurance, or other financial services.
53 – Real Estate Rental and Leasing	Buys, sells, leases, rents, or manages real estate or rental property.
54 – Professional, Scientific, and Technical Services	Provides professional services such as legal, engineering, architecture, consulting, accounting, research, marketing, design, or computer services.
55 – Management of Companies and Enterprises	Manages or oversees one or more subsidiary companies or business units. This option is typically used by holding or parent companies.
56 – Administrative and Support and Waste Management and Remediation Services	Provides office support, staffing, security, landscaping, janitorial, call center, travel arrangement, waste collection, recycling, or environmental cleanup services.
61 – Educational Services	Provides educational instruction, training, tutoring, or educational support services.
62 – Health Care and Social Assistance	Provides medical, dental, behavioral health, social services, childcare, or similar care services.
71 – Arts, Entertainment, and Recreation	Operates museums, theaters, sports organizations, fitness centers, entertainment venues, or recreational activities.
72 – Accommodation and Food Services	Provides lodging, hotels, restaurants, catering, food service, or similar hospitality services.
81 – Other Services (except Public Administration)	Provides services that do not fit another category, such as repair services, personal services, religious organizations, membership organizations, beauty salons, dry cleaning, or similar businesses.
92 – Public Administration	Is a federal, state, or local government agency or provides governmental administrative functions.

Click the box indicating I have read and accept the purchase order terms and conditions for the University of Virginia as outlined above.

Caution! - This is required to submit your registration. You cannot complete registration if you do not agree to UVA's purchase order terms and conditions for the University of Virginia.

Enter your Sales Contact Information.
Indicate whether your organization has 250 employees or less.
Indicate whether you are a Federally certified diverse business.
Indicate whether you are certified with the Virginia Department of Small Business and Supplier Diversity.
Click Save and Continue.

You have completed and submitted your Business Entity PaymentWorks Registration with the University of Virginia.

Note: If further information or any corrections are required, UVAFinance’s Procurement Team will contact you using the contact information you provided during registration.

Resource Type

Training

Training Type

QRG