April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Resources
Submit the Non-Employee Travel Reimbursement Form with the Supplier Invoice Request in Workday
For use each time custodian disburses funds from Petty Cash. Multiple forms may be submitted with one Payment Voucher requesting reimbursement, but must always be submitted within 30 days of disbursement. Submit original as paper documentation along with print-out of the Integrated System Standard Report "UVA Payment Voucher" and itemized original receipts.
For direct payment of honoraria attach completed form to Supplier Invoice Request in Workday. Electronic signatures are accepted.
Payments to non-UVA employees for usual academic activities. Honoraria payments are generally taxed at 30% unless a tax treaty exemption applies. The Honoraria recipient cannot be in violation of the IRS 9-5-6 rule or be in a visa status that limits payments from other institutions.
How to request tax-exempt status with Amazon for T&E card purchases
Missing Receipt Affidavit form to submit for a non-employee travel reimbursement