April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Resources
Policy on staying at an Airbnb, VRBO, or other alternative lodging
Information on government rates that UVA employees qualify for
Employees may retain frequent flyer miles/points earned from business travel for personal use.
Any transaction made with loyalty points of any kind, including but not limited to frequent flyer miles, credit card points, or gift cards are not eligible for reimbursement. Employees may not be reimbursed for using air miles to purchase travel.
When booking groups for lodging and/or events at one of the University's locally-contracted hotels, please follow the procedure below.
Please note: This process may be used only for bookings signed by representatives of and financially covered by the Rector & Visitors of the University of Virginia.
1. Review properties with a Master Services Agreement with UVA on the Travel Contracts page.
Before booking:
Complete this form to request a group travel booking with Christopherson Business Travel (CBT)
Policy for arriving early and staying late on a business trip.
This seminar was given on September 12, 2023. A PDF of the slides can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar
This seminar was presented on September 12, 2023. Video of the presentation can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar-zoom-presentation
Travel Webinar Sept 2023.pdf1.71 MB
Travel on UVA business? Handle travel arrangements for others? This is the expo for you! Feel free to share this flyer with others in your area.
Copy of Travel& Expense Expo (2).pdf138.28 KB