Set up a Profile in TravelUVA

• Click on the "Launch TravelUVA" button and use Netbadge to logon to TravelUVA's online booking tool

• Once you are logged in proceed with the following steps:
  • On the left-hand bar, click "Book Travel", then "Book/Manage Online Trips".
  • In the upper right corner, click the Profile icon, then "Profile Settings".
  • Select "Personal Information".
  • Verify the name in your profile matches the name on the Photo ID with which you will be traveling.
    • IMPORTANT - passenger may be denied boarding if name does not match ID exactly.

• Complete the three required fields in order to save your profile:
  • Middle Name
  • Date of Birth
  • Gender

• Complete optional fields now, or return late to complete them at your leisure:
  • Home Address
  • Emergency Contact
  • Travel Preferences (including frequent traveler programs)
  • Passports and Visas
  • Assistants and Travel Arrangers
  • Credit Cards

• In your profile, scroll down to "Assistants and Travel Arrangers"
• Click "Add an Assistant" on the right-hand side
• Search by [last name (space) first name] or by computing ID
• Click the "Can book travel for me" check box when searching
• Select "Save"
• To ensure the Travel Assistant receives all trip confirmations and schedule changes for any travel booked for the employee*:
  • Scroll up to the Email Addresses section
  • Click "Add an email address," then enter the Travel Assistant's email address as Email 2. Check Yes under "Contact for Travel Notifications." Click OK. 
    • *If you do not complete this step, the Travel Assistant will still receive confirmations for anything they book on your behalf, but they will not receive schedule change updates or confirmations for travel that the employee books on own.

See Also: Travel Assistants