Finance Security Roles

Accountant


Perform account functions for journals, adjustments within journals and integrations

  • Create accounting journals
  • Create accounting adjustments
  • Reverse accounting journals
  • Edit journal entries
  • Run reports

Required Training

Adaptive Planning Access


Familiarity with Adaptive Planning provides:

  • Reference data from the HR side of the Workday platform to inform budgeting
  • The ability to balance transfers across UVA based on each area's input sheet
  • Multi-year Financial planning and model scenarios
  • Three compensation input sheets (faculty, staff, wage)
  • Option of budgeting at the Month level
  • Option for collecting internal request information for compensation and non-compensation

Required Training

Award Analyst


Run reports on specified awards on which another user is assigned a role.
 

  • Access reporting for award

Recommended Training

Cost Center Deposit Specialist


Receive Ad Hoc Bank Transactions (AHBT) in my Workday inbox to record revenue deposits or expenditure credits; review and update FDM worktags for AHBT.

  • Review Ad Hoc Bank Transactions
  • Edit Ad Hoc Bank Transactions

Required Training

Cost Center Financial Analyst


View financial reports for assigned cost centers, including manager financial reports and metrics and spend analytics

  • View financial reports

Recommended Training

Cost Center Fiscal Specialist


Prepare Account Certifications to ensure that all transactions are appropriate, necessary, and supported by documentation; remediate Account Certification Variances if errors are found

  • Prepare Account Certifications
  • Remediate Account Certification Variances

Recommended Training

Cost Center Manager


Approve financial accounting and revenue business processes such as accounting journals, customer invoices, and internal service deliveries; approve Account Certification to verify the legitimacy, appropriateness, and necessity of transactions recorded against FDM worktags.

  • Approve financial transactions
  • Approve Account Certifications
  • Remediate Account Certification variances

Recommended Training

Customer Billing Specialist


Perform tasks related to creating and managing customers, invoices, and invoice adjustments

  • Create customers
  • Add/edit customer contacts
  • Change customer summary
  • Adjust customer invoice
  • Request a Customer Portal for a customer
  • Create, print, and email customer invoices and customer statements
  • Manage document delivery for customer documents

Required Training

Customer Contract Specialist


Perform tasks related to creating and managing customers, customer contracts, and invoices

  • Create customers
  • Create customer contacts
  • Create billing schedule for customer contracts
  • Create customer invoices for billing installments
  • Add/edit customer contracts
  • Adjust customer invoice
  • Amend Customer contract
  • Request a Customer Portal for a customer
  • Create, print, and email customer invoices and customer statements
  • Manage document delivery for customer documents

Required Training

Expense Data Entry Specialist


Enter and edit expense reports for others

  • Create expense reports for workers
  • Create intercompany expense reports
  • Create spend authorizations for workers and intercompany
  • View/edit/change/cancel expense reports
  • View reports

Required Training

Expense Support Specialist


First approver for expense reports for area. Certify that worktags are correct, documentation is attached, and expenses are within policy guidelines. may edit the expense report during the approval process

  • Approve expense reports
  • Review/edit all fields of an expense report
  • Return expense reports to initiators

Required Training

Grant Account Certifier


Prepare Account Certifications to ensure that all transactions are appropriate, necessary, and supported by documentation; remediate Account Certification Variances if errors are found

  • Review and Approve Account Certifications
  • Remediate Account Certification Variances

Recommended Training

Grant Financial Analyst


Run and view reports for assigned grants. Prepare Account Certifications to ensure that all transactions are appropriate, necessary, and supported by documentation; remediate Account Certification Variances if errors are found

  • Run and view reports 
  • Prepare Account Certification
  • Initiates Transactions

Recommended Training

Grant Manager


Manage grants including moving budgets between object classes associated with spend categories; view alerts related to Award tasks; approve financial accounting and revenue business processes, including accounting journals, customer invoices, and internal service deliveries

  • Create budget amendments
  • View and complete award tasks
  • Approve financial transactions

Required Training

Grants Compliance Reviewer


Review and approve payroll accounting adjustments

  • Review payroll accounting adjustments
  • Approve payroll accounting adjustments

Recommended Training

Internal Service Delivery Data Entry Specialist


Create, Edit, and cancel Internal Service Delivery (ISD) events that record information related to Internal Service Provider (ISP) provisions; create and maintain Internal Catalog

  • Create ISD event
  • Create Internal catalog
  • Add catalog load item
  • Maintain existing catalog item
  • View accounting for ISD
  • Change ISD information
  • Request cancellation of existing ISD
  • Run reports

Required Training

Internal Service Provider Manager


Approve Internal Service Deliveries (ISDs) and catalog loads

  • Approve Internal Service Deliveries
  • Approve catalog loads

Recommended Training

P2P $10K Requisitioner


Create purchase requisitions up to $10K without the requisition routing for FDM approvals; approve purchase requisitions up to $10K if requisition line is for the cost center for which the requisitioner has spend authority; also holds the Procurement Shopper role

  • Create purchase requisitions for goods and services using the UVA Marketplace
  • Approve purchase requisitions up to $10K for purchases made within cost center

Required Training

P2P $5K Requisitioner


Create purchase requisitions up to $5K without the requisition routing for FDM approvals; approve purchase requisitions up to $5K if requisition line is for the cost center for which the requisitioner has spend authority; also holds the Procurement Shopper role

  • Create purchase requisitions for goods and services using the UVA Marketplace
  • Approve purchase requisitions up to $5K for purchases made within cost center

Required Training

P2P Approver


Approve spend transactions such as expense reports, supplier invoice requests, change orders, and spend authorizations

  • Approve expense reports
  • Approve supplier invoice requests
  • Approve change orders
  • Approve spend authorizations

Recommended Training