Gift Cards or Certificates

The preferred method for purchasing gift cards is via National Gift Card in UVA Marketplace. They may also be purchased using a T&E card. University employees are not allowed to purchase gift cards with personal funds and seek reimbursement.

For gift cards or certificates given to University academic, UPG, or Medical Center staff:

This benefit is subject to taxation
In Workday Expenses, use the expense item "Employee Award Taxable" or "Human Subject Payment" (whichever is appropriate) for Academic employees, UPG, or Medical Center employees.
Gifts of any amount to students also require prior approval from the Office of Student Financial Services

For gift cards or certificates given to non-employees:

In Workday Expenses, use the expense item "Gift Card Non-Employee" or "Human Subject Payment" (whichever is appropriate)

To properly account for gift cards, a log should be kept with the following information:

List each gift card/gift certificate unique number, the recipient's name, and value (i.e. $10, $20, etc.)
Please note: If the card/certificate is for a specific type of good or service, at the time of purchase you must be able to assign an individual value per card/certificate.