Gift cards or certificates may be purchased using a T&E card. University employees are not allowed to purchase with personal funds and seek reimbursement.
Gift cards/certificates are subject to taxation. For gift cards/certificates given to University academic, UPG, or Medical Center staff - in Workday Expenses use the expense item "Employee Award Taxable" or "Human Subject Payment" (whichever is appropriate). For gift cards/certificates given to student and non-employees - in Workday Expenses use the expense item "Gift Card Non-Employee" or "Human Subject Payment" (whichever is appropriate). Gifts of any amount to students require prior approval from the Office of Student Financial Services. To properly account for gift cards/certificates a log should be kept with the following information: each gift card/certificate’s unique number and value (eg $10, $20, etc.), the recipient's full name, address, and SSN. This must be submitted to Accounts Payable by the end of each year. Please note: If the card/certificate is for a specific good or service, at the time of purchase you must be able to assign a monetary value per card/certificate.
See also Gifts.