You may choose to drive a personal vehicle* for a business trip. Personal vehicle use is reimbursed at the current IRS Standard Mileage Rate. When using a personal vehicle, you may only claim mileage reimbursement. Fuel purchases are not reimbursable and should not be charged to a T&E Card.
For domestic travel, use the “Mileage” expense item in Workday Expenses. To comply with IRS Policy, Workday restricts the use of the “Fuel” expense item to rental vehicles, University vehicles, or international travel. Reimbursement cannot be claimed for both mileage and fuel.
For international travel, the University will reimburse the actual cost of operating a personal vehicle.
When using a personal vehicle, be aware that your personal auto liability insurance will be used as coverage in the event of an incident. You are also responsible for any passengers in your vehicle. For this reason, UVA strongly encourages the use of rental cars when transporting passengers.
Note: Commuting to and from work is not considered business travel and mileage is not reimbursable.
*A personal vehicle is any privately used, non-rental, non-University vehicle.