Report Leave of Absence

• You are required to submit a T&E Card Change Request Form if you will be on leave for three weeks or more. Your card will be suspended so that it cannot be used during this time.
• Once you have made the last purchase before your leave, please open the T&E Card Change Request Form, select “Leave Request,” and under Type of Leave choose “Going on Leave.”
• You will receive an email within one business day confirming that your card has been suspended for leave.  

• When you return from leave, please open the T&E Card Change Request Form, select “Leave Request,” and under Type of Leave choose “Returning from Leave.”
• You will receive an email within one business day confirming that your card has been reinstated.  

Cardholders should make their delegate or department’s Expense Ambassador aware if they will have incoming T&E Card transactions that will need to be expensed in their absence. The delegate or Expense Ambassador will be able to submit the expenses and then reach out to askfinance@virginia.edu to request that the report is routed past the employee on leave. This will prevent any interruption for the card’s status while the cardholder is away.

We are happy to assist the department with processing a card for another employee if needed during a leave of absence. Please follow the instructions on Apply for a T&E Card.