Request and Understand W-2 and 1042-S Forms

UVA is required by federal law to provide each employee with a Form W-2. Employees can expect to receive a Form W-2 by January 31 of each year. 

Familiarize yourself with the W-2
  • Earnings for the past calendar year
  • Taxes withheld
  • Taxable cost of group-term life insurance
  • Cost of employer-sponsored health coverage
  • Contributions to retirement or tax-deferred savings plans
Get information on reading your W-2

Information about how to read each Box of the W-2 is available here. Need help printing your W-2?  Try the "Show Me How" feature in Workday.

Request a previous year's W-2
  • W-2s for years 2018 and prior are available to view in your legacy system (Oracle for the Academic Division, PeopleSoft for the Medical Center) For University Physicians Group, CY2018 and prior, please email a request to
  • Former employees should email to request W-2s
  • Email must be sent from your personal email account
  • It must include your full name, the last four digits of your Social Security number, the years for which the W-2s are needed, and the address where they should be sent
Get more information on the 1042-S form for foreign national students and employees

The 1042-S is a year-end federal tax document given to a non-resident alien who received wages exempted from federal and state tax withholding by a tax treaty or received a non-qualified non-taxable scholarship. The 1042-S has an income code, which describes the type of income being reported.  In certain cases, you may receive a W-2 in addition to a 1042-S; the two forms are usually mailed at the same time.  The 1042-S will be postmarked no later than March 15. 

If you know that you should have received a Form 1042-S but have not received it, please contact us at

Did you know
That you can sign up to receive your W-2 electronically. Just click the "Show Me How" Feature in Workday!