For employees claiming per diem, incidentals are included in the per diem rate at $5 per day. No incidentals are provided for day trips. For employees claiming actual meals, actual incidental expenses may be claimed. Tips and gratuities are allowed for service industries where it is customary. Tips should be reasonable and follow best practices.
April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu