How do I keep internal and/or external interview candidates private but reimburse for Business Meals?

  1. For business meals paid for by an employee/department for another employee (whose name CAN be disclosed), example: you took your team out with a guest speaker at a conference, academic employees are treated as internal guests and you will be able to search for their name under Attendees in Workday Expenses. 

  2. For business meals paid for by an employee/department for External guests (whose name CAN be disclosed), example: you have a guest speaker that you took out to lunch, you will be prompted to list their Name, Title, and Company Name in Workday Expenses. You can select "Create Guest" under Attendees if they are a new guest, or if you have previously set them up as a guest in Workday Expenses, you can select their name under "Guests". 

  3. For business meals paid for by an employee/department for External guests (whose name CANNOT be disclosed), example: academic division employee or external candidate for a job interview, enter as an external guess even if an employee (in the case of a job interview candidate). Enter "Candidate" in the Name field. 

Payments & Expensing
Expensing & Reimbursements