How do I upload receipts to Workday Expenses?

There are several ways to upload receipts to an expense report:

1. Email Receipts: Attach a photo of a receipt or forward a receipt via email to receipts@expensereport.virginia.edu. You must send the receipt from an email address in your Workday Contact Information (either the Work Contact Information or Home Contact Information). These receipts will appear in the desktop version of Workday as Quick Expenses.
   1. See also: Email Receipts to Workday for Expense Reports QRG

2. Workday Mobile App: You can upload photos of receipts to Workday Expenses via the Workday Mobile app. These receipts will appear in the desktop version of Workday as Quick Expenses. 
   1. See also: Create Expense Report in Workday Mobile App QRG. 

3. Upload a receipt saved on your computer: Scan the receipt and save it to your computer as a JPEG, JPG, PDF, or PNG file. Then you can select the receipt within the corresponding expense line.

UNIVERSITY FUNDS:

All receipts are required for non-travel expenses, air and rail tickets, lodging, and car rentals regardless of the amount. Receipts are not required for other travel and entertainment expenses less than $75. Any foreign receipts must be translated into English (you can write on the receipt or add a separate page with translated details. Please include the vendor, amount, and items purchased).  

GRANT FUNDS:

Follow the University funds receipt requirements unless your grant specifies otherwise.

STUDENTS & NON-EMPLOYEES

Itemized receipts are required for all transactions made on behalf of students and non-employees.