Medical Center employees with over 40 hours of time off are eligible to request a PTO cash out twice yearly. Cash-out requests must be made in Workday.
June 2025 Cash-Out Guidelines
- Team members with over 40 hours of PTO may request a PTO cash-out between May 29th – June 8th.
- Team members can review their total PTO balance prior to May 29th for the cash-out period by clicking on Absence Balance in Workday and selecting 05/24/25 in the “As Of” field. The amount in the "Balance As of Date" field is their total PTO at the time of cash-out.
- Team members will receive a “heads up” announcement email from Payroll Services on Monday, May 26th.
- Team members will receive another email with detailed instructions for cashing out their PTO on Thursday, Ma 29th.
- Starting May 29th, team members can view their allowable cash-out amounts and make requests by searching “Cash Out” Workday.
- Eligible hours for PTO Cash-Out are based on the amount of PTO a team member has accrued as of the pay period ending May 24th. · Cash-out requests cannot exceed the allowed maximum hours as defined in Paid Time Off.
- Parts E, #4 and #5 of the Paid Time Off Medical Center Policy contain additional information on PTO Cash-Out for Medical Center team members.
- Questions in all communications will be referred to the HR Solution Center at AskHR@virginia.edu.
- The June 13th paycheck will include the PTO Cash-Out payments.
- The next PTO Cash-Out period is November 2025.
Need some help with Cash-Out? Check out this Job Aid.
As always, if you have questions or concerns, please reach out to the HR Solution Center at askhr@virginia.edu
Step-by-Step instructions for Requesting a Cash-Out
The process in Workday is only for requesting PTO cash-out. All other PTO requests should be made in Kronos as usual.
Cash-out requests entered in Workday use the Cash-Out task and follow these steps:
- Search “Cash Out” in the search bar at the top of the screen.
- Enter the amount of hours you’d like to cash out. The maximum you’re eligible to cash out appears in a note below the Hours field.
- Click Submit.
*If you cashed out more than intended, please contact AskHR@virginia.edu for assistance.
View your completed cash-out requests by following these steps:
- Navigate to the Menu in the upper left corner of the Workday screen.
- Click Absence
- Click My Absence under the View section.
- Cash-Out Requests appear on the second tab of this screen.
As always, if you have questions or concerns, please reach out to the HR Solution Center at askhr@virginia.edu.