This Quick Reference Guide (QRG) is designed to walk a Multi-Funding Source Manager (Projects) through project funding set-up in Workday. The Multi-Funding Source Manager (Projects) role is given on a very limited basis. If you do not have the role and think you should have the role, please talk with someone in your dean’s office or your unit’s finance office before requesting the role.
All Projects should have Multi-Funding Source (MFS) set-up which includes Funding Sources and Funding Source Rules. MFS is a process that runs, overnight, to reclassify the worktags on a transaction to the worktags assigned during the MFS set-up process. There are multiple tasks to set-up MFS for Projects. If all tasks are not set up correctly, MFS will not run when that project worktag is used and all worktags will stay as they are on the original transaction or MFS will run and hit the default funding source.
Project & MFS Set-up Process:
|
Step |
Action |
Who Processes |
|
1. |
Create Project |
Central Finance (Department send template) |
|
2. |
Create Default Funding Source |
Central Finance (Part of Create Project Process) |
|
3. |
Create Funding Source |
MFS Managers |
|
4. |
Create Funding Source Condition Rule (Optional) |
MFS Managers or Central Finance |
|
5. |
Create Funding Source Rule |
MFS Managers |
By the end of the guide, you will be able to successfully create, edit, view, and manage project funding sources and funding source rules in Workday.