To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
This form is used for reporting an overpayment. Provide as much detail as possible related to this overpayment scenario in order for efficient processing of this notice.
This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers through the task of reviewing and approving a Period Activity Pay (PAP), including entering Costing Overrides. Period Activity Pay is one of the Workday HCM (Human Capital Management) processes that trigger inbox actions for Payroll Costing Managers. This QRG will walk through what the Payroll Costing Manager will do upon receipt of that inbox notification.
This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers through the task of reviewing and approving a One-Time Payment (OTP). One-Time Payments are one of the Workday HCM (Human Capital Management) processed that will trigger inbox actions for Payroll Costing Managers. This QRG will walk through what the Payroll Costing Manager will do upon receipt of that inbox notification.
This Quick Reference Guide (QRG) is designed to walk a Payroll Costing Manager and Payroll Costing Specialist through the task of requesting a Costing Allocation for themselves in Workday.
This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers and Payroll Costing Specialists through the Assign Costing Allocation task when the costing allocation involves a Federal Work Study (FWS) award.
This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers and Payroll Costing Specialists through the task of Assign Costing Allocation. This task is used for assigning initial costing allocations and for managing/editing existing costing allocations. Use this Quick Reference Guide when assigning or editing any of the following types of costing allocation:
Worker Position
Worker Position Earning
Position Restriction
New employees must indicate both state and federal tax exemptions in Workday. If you make no selection, UVA must withhold taxes at the default rate of single with zero exemptions.
All employees may change their current tax withholding rate at any time. Elections remain in effect until a change is made.
You can change your elections in Workday. Use the "Show Me How" feature if you need assistance.
Because entering time is required for non-exempt individuals, special notifications will be sent from Workday:
Students generally do not have to pay FICA taxes. The University follows IRS rules in determining a student's exemption from FICA withholding. FICA (Federal Insurance Contributions Act) refers to taxes for Social Security (OASDI) and Medicare. When eligible, OASDI is withheld at 6.2% and Medicare at 1.45%, for a total tax of 7.65%.
The 2020 Form W-4, Employee’s Withholding Certificate, is very different from previous versions. This is due to the federal tax law changes that took place in 2018. The Internal Revenue Service (IRS) is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior-year forms. However, certain employees will be required to use the new form: those hired in 2020 and anyone who makes withholding changes during 2020.
NOTE: THE FORM W-4 FOR 2020 HAS SUBSTANTIAL CHANGES. READ MORE ABOUT THEM HERE.
Frequency | Pay Period Number | Pay Period Begin Date | Pay Period End Date | Data Entry & Approval Deadline | Time Entry Deadline | Check Date | Fiscal Year |
---|---|---|---|---|---|---|---|
BW | 1 | 12/16/18 | 12/29/18 | 12/29/18 | 12/31/18 | 01/04/19 | 2019 |
BW |
Note: The deadlines on the payroll calendars indicate the last day that any hires, compensation changes, terminations, and any other transactions must be completed (not initiated) in order to ensure that they are included for the pay date for that period. Any transactions that are initiated or completed after the Data Entry & Approval Deadline are not guaranteed to be included in the pay date for that period. All payroll inputs and manual adjustments for the period are also due by the deadlines.