Resources

The employee may not have clocked in and out appropriately, or the Time and Labor supervisor did not correct the error.

See shift differential in Policy #401 (Pay Administration)

Yes. The employee clocks out when they leave the department and clocks back in upon their return. The supervisor enters WCP for the time they were gone.

The County pays a fee for expenses (usually $30.00) which the employee can retain, however, Federal court pays both a service and expense amount. If the employee uses administrative leave it is required that they submit the service reimbursement or retain the money and use their PTO time.

Administrative leave can be used. JUR is entered for jury duty and WIT is entered for witness.

OT1 represents straight time - e.g., if an employee has total hours over their 40 hour threshold and uses PTO time within that pay period. OT2 represents time and a half - e.g., if an employee actually works the entire time.

A new employee is given the paperwork at orientation and will submit it to the Credit Union. The payroll department is not authorized to make any kind of bank deduction for the employee; therefore, the employee is responsible for setting up their deductions as well as terminating them through the Credit Union.

The only way that a direct deposit or any kind of bank type deduction can be initiated and/or terminated is by the employee. The payroll department does not have the authority to make these decisions. It is likely that the employee did not request the action. It is also a possibility that the payroll department did not receive the paperwork and will be investigated.

You may update your tax exemptions in Workday.

16 consecutive hours

As a means of protection, the employee is the only one authorized to pick up his or her check.

If an employee's bank account number is indicated on his or her earning statement, the direct deposit went through. If not, contact the payroll office for verification before writing checks against the account.

The employee's manager is required to process the appropriate paperwork and submit to Human Resources. If all of the paperwork is in order, the leave pay out will be processed the pay period following the employee's final pay check.

Employees may use catastrophic leave for approved absences due to the illness or death of an immediate family member, up to a maximum of 48 hours in a calendar year. The 16 hour PTO requirement will be waived to allow immediate access to catastrophic leave for an approved absence due to family illness or death.

Your manager

Payroll provides an explanation of each Box within an employee's W-2 form:

This form is used to refund FICA taxes due to overpayment by the University.

Employee Holiday Calendars - Academic, Clinic, UPG

You can view the full calendars at the link below for the Academic Division, UVA Health Clinic, and UVA Physicians Group. Workday automatically lists your specific holiday dates on your personal calendar. The annual holiday calendar schedules are posted in the fall for the following year.

Note:  The deadlines on the payroll calendars indicate the last day that any hires, compensation changes, terminations, and any other transactions must be completed (not initiated) in order to ensure that they are included for the pay date for that period.  Any transactions that are initiated or completed after the Data Entry & Approval Deadline are not guaranteed to be included in the pay date for that period.  All payroll inputs and manual adjustments for the period are also due by the deadlines.