Resources

Parking fines are not an allowable expense for University faculty, staff, or students.

Application fees related to trusted traveler programs, such as TSA PreCheck, CLEAR, and the U.S. Customs and Border Protection Global Entry Program are considered taxable expenses. Airline Club Membership fees and Passport application and processing fees are also taxable. Please use the expense item Passports & Travel Programs, Taxable.

As of October 28, 2024, new automatic airline refund rules went into effect, per the U.S. Department of Transportation’s rule and amendment to the rule.

This Quick Reference Guide (QRG) walks Employees and Delegates through the process of e-mailing receipts for expense reports directly to Workday.  (As of October 1, 2024)

This Quick Steps guide provides the overall steps to submit an expense report. For detailed steps and more 
information, see the Create Expense Report Quick Reference Guide (QRG)

This Quick Reference Guide (QRG) walks Employees through using the Expenses Hub app. The Expenses Hub 
should automatically display in your list of Apps under Menu. If it is not displayed, you can add it via the 
Add Apps button at the bottom of the Apps menu (Menu > Apps).

• Domestic Travel
  • Yes, travel insurance may be purchased and is reimbursable or can be purchased via T&E card.
• International Travel
  • Once employees complete the University's required International Travel Registry, travelers will be auto-enrolled in the University's International Health & Emergency Assistance Insurance Program provided by CISI. 

This seminar was given on September 14, 2023.  

This seminar was given on September 12, 2023.  A PDF of the slides can be found here:  https://uvafinance.virginia.edu/resources/traveluva-seminar

This seminar was presented on September 12, 2023.  Video of the presentation can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar-zoom-presentation

Travel on UVA business?  Handle travel arrangements for others?  This is the expo for you!  Feel free to share this flyer with others in your area.