Application fees related to trusted traveler programs, such as TSA PreCheck, CLEAR, and the U.S. Customs and Border Protection Global Entry Program are considered taxable expenses. Airline Club Membership fees and Passport application and processing fees are also taxable. Please use the expense item Passports & Travel Programs, Taxable.
Resources
Submit the Non-Employee Travel Reimbursement Form with the Supplier Invoice Request in Workday
- Domestic Travel
- Yes, travel insurance may be purchased and is reimbursable or can be purchased via T&E card.
- International Travel
- Once employees complete the University's required International Travel Registry, travelers will be auto-enrolled in the University's International Health & Emergency Assistance Insurance Program provided by CISI.
Policy for arriving early and staying late on a business trip.
This seminar was given on September 12, 2023. A PDF of the slides can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar
This seminar was presented on September 12, 2023. Video of the presentation can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar-zoom-presentation
Travel Webinar Sept 2023.pdf1.71 MB
Travel on UVA business? Handle travel arrangements for others? This is the expo for you! Feel free to share this flyer with others in your area.
Copy of Travel& Expense Expo (2).pdf138.28 KB
No. Please refer to the Goods & Services Guide for preferred payment methods. Payments should be made by PO, Supplier Invoice request, T&E card, or personal credit card/cash for reimbursement. Goods and services purchased with a gift card, airline miles, personal unused ticket credits, credit card points, or similar are not reimbursable.
Guidance on the Fly America Act
Information on personal transactions on the T&E Card
Description of all expense items. Latest update October 24, 2024.