Resources

Application fees related to trusted traveler programs, such as TSA PreCheck, CLEAR, and the U.S. Customs and Border Protection Global Entry Program are considered taxable expenses. Airline Club Membership fees and Passport application and processing fees are also taxable. Please use the expense item Passports & Travel Programs, Taxable.

Guidelines on paying for travel with grant funds
Virginia Sales and Tax Exemption Certificate.
Submit the Non-Employee Travel Reimbursement Form with the Supplier Invoice Request in Workday

As of October 28, 2024, new automatic airline refund rules went into effect, per the U.S. Department of Transportation’s rule and amendment to the rule.

 

Policy for arriving early and staying late on a business trip.

This seminar was given on September 12, 2023.  A PDF of the slides can be found here:  https://uvafinance.virginia.edu/resources/traveluva-seminar

This seminar was presented on September 12, 2023.  Video of the presentation can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar-zoom-presentation

Travel on UVA business?  Handle travel arrangements for others?  This is the expo for you!  Feel free to share this flyer with others in your area.

No. Please refer to the Goods & Services Guide for preferred payment methods. Payments should be made by PO, Supplier Invoice request, T&E card, or personal credit card/cash for reimbursement. Goods and services purchased with a gift card, airline miles, personal unused ticket credits, credit card points, or similar are not reimbursable.  

Information on personal transactions on the T&E Card
Procedures for booking and expensing travel for non-employees
Procedure on booking and expensing bundle travel.
How to expense COVID tests in Workday Expenses

Description of all expense items.  Latest update October 24, 2024.