April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Resources
Learn the basics of using the Goods & Services Guide. View the video.
When purchasing a new vehicle for a department, please do the following:
Consider whether this is a replacement or an addition to the fleet, and discuss the needs of the group to determine the best vehicle choice.
Understand the usage of the new vehicle to determine if an alternatively fueled vehicle could be used.
This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through finding supplier information in Workday. This includes whether or not the supplier is in the vendor file, supplier contact information, order-from and remit-to connection information, and more. By the end of this QRG, you will be able to successfully find supplier information in Workday.
This Quick Reference Guide (QRG) is designed to answer some potential questions that may arise concerning ordering from America To Go.
This Quick Reference Guide (QRG) is designed to walk a department end user through submitting a PO that will be paid by wire in a foreign currency.
UVAFST_QRG_ForeignWirePO_Final.pdf142.69 KB
Please see the attached UVA personnel Conflict Interest form for policy guidelines and example. This is an annual process completed through DocuSign by the Director of UVA PSDS. The form contains the policy thresh hold interest or income amounts if you or a family member conducts business with a company the University of Virginia utilizes as a Vendor/Supplier.
This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through creating a non-catalog purchase requisition. You will place non-catalog orders in Workday, which will then be integrated into the Marketplace. Details on integrating a vendor discount are also included.
This Quick Reference Guide (QRG) is designed to walk department users through submitting a Contract Request. A Contract Request should be submitted when you need a contract reviewed and signed by Procurement Services and you do not a need a Purchase Order (PO) issued to a supplier. This happens if you are either paying using a T&E card or there is no cost associated with the contract.
UVAFST_QRG_ContractRequest_Final.pdf455.74 KB
American Society of Composers, Authors, & Publishers licensing agreement with the University.
SIGNATURE AUTHORITY
Signature authority is a formal delegation that allows an individual to sign or otherwise enter into an agreement that legally binds the university to terms and conditions. This includes written contracts that bind or obligate the university to a financial or a non-financial commitment. Agreements signed by unauthorized employees or agents are not valid and do not bind the university.
Request a copy of request for proposal, agreement, or related documents.
Details on shipping and mail contracts and tips for how to save on shipping costs
The following general types of purchases are excluded from eVA. This means:
- These purchases will not be sent to eVA and no eVA fees will be charged to UVA or the vendor.
- These purchases will not be included in the base against which UVA’s restructuring metrics are measured.
Types of EVA-Excluded
Supplier Training
Procurement Services provides bi-monthly vendor (supplier) training sessions in order to help suppliers understand the purchasing and accounts payable processes at the University.
This Supplier Training aims to give both seasoned suppliers and suppliers new to the University a better understanding of who buys for UVA, how they buy it, and how they pay for it.
There is no fee to attend, but advance registration is required. A session is being planned for Spring 2024!