Retail Sales and Use Tax Instructions For University of Virginia Departments and Units Engaged in Taxable Sales
Resources
This Quick Reference Guide (QRG) is designed to walk employees through the process of adding, deleting, and viewing tags and comments on transactions in Workday. The tag and comment functionalities allow users who have access to certain objects (i.e. requisitions) or are involved in a transaction or business process (i.e., approvers) to communicate and collaborate with others. The tagging functionality is available in the Activity Stream.
This procedure covers the preparation of a Bank Deposit by persons designated as having the authority to make deposits directly to a local branch of the University's bank.
This procedure does not cover preparation of a deposit for processing by the University Cashier’s Office.
Prep_BankDeposits.pdf239.85 KB
This procedure covers the preparation of a deposit of cash (checks, currency and coin) with the University's Cashier’s Office.
This procedure does not cover the preparation of a Bank Deposit by persons designated as having the authority to make deposits directly to a local branch of the University's bank.
Prep_CashierDeposits.pdf241.55 KB
Template for generating a UVA invoice for goods & services.
InvoiceTemplate_Sample.docx36.62 KB
This form should not be used for deposits to expense codes. Deposits from University-affiliated organizations must be processed as gifts.
Deposit-Receipt_Form.pdf775.7 KB
These slides cover ad hoc bank transaction processes including for expenditure credits, department deposits, and merchant accounts.
If you need to complete the training for a security role, take the self-paced course in Workday Learning.
This Quick Reference Guide (QRG) is designed to walk a Cost Center Deposit Specialist through the process of reviewing an Ad Hoc Bank Transaction to record an Expenditure Credit, a Department Deposit, or a Merchant Account. This process begins with either a remote deposit (using a Remote Deposit Scanner and CashPro), a deposit taken to the bank (using a location code on the deposit ticket), or a deposit from a Merchant account (revenue from Credit Card or ACH payment using a MID number). .