April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Resources
Template for generating a UVA invoice for goods & services.
InvoiceTemplate_Sample.docx36.62 KB
University of Virginia Form ST-9A Virginia Retail Sales and Use Tax Worksheet and Instructions For INTERNAL use only
This form should not be used for deposits to expense codes. Deposits from University-affiliated organizations must be processed as gifts.
Deposit-Receipt_Form.pdf775.7 KB
These slides cover ad hoc bank transaction processes including for expenditure credits, department deposits, and merchant accounts.
If you need to complete the training for a security role, take the self-paced course in Workday Learning.
This Quick Reference Guide (QRG) is designed to walk a Cost Center Deposit Specialist through the process of reviewing an Ad Hoc Bank Transaction to record an Expenditure Credit, a Department Deposit, or a Merchant Account. This process begins with either a remote deposit (using a Remote Deposit Scanner and CashPro), a deposit taken to the bank (using a location code on the deposit ticket), or a deposit from a Merchant account (revenue from Credit Card or ACH payment using a MID number). .