Updated Amazon Purchasing Guidelines for UVA Finance Partners
We heard your feedback and updated our approach to better support your needs while maintaining compliance.
Effective September 1, 2025: New Amazon Purchase Policy
All Amazon purchases made with a T&E card must be for non-local shipments only.
This refers to shipments to addresses outside Charlottesville or off-Grounds UVA locations. This change allows departments to ship to remote employees, off-site labs, and other non-local destinations.
What This Means for You
Local Shipments (UVA / Charlottesville Addresses)
- All Amazon purchases shipping to UVA or Charlottesville addresses must use the Amazon punchout in UVA’s Marketplace.
- T&E cards should NOT be used for purchases shipping to these local addresses.
Having trouble with deliveries to your UVA address? Email us at AskFinance@virginia.edu with the delivery address and specific instructions — we’ll help update addresses and reduce misdeliveries.
Non-Local Shipments (Outside Charlottesville/UVA)
- If purchasing for delivery to non-local addresses, you may continue to use your T&E card via UVA’s Amazon Business website.
Reimbursements
Starting September 1, 2025, Amazon purchases will no longer be reimbursable.
Timeline & Important Dates
| Date | Details |
|---|---|
| May 1 – August 31, 2025 | Grace Period:
|
| September 1, 2025 | New Guidelines Effective:
|
Support & Next Steps
We want to make this transition as smooth as possible for you. Updates, training, and helpful resources will be shared leading up to the go-live date. Thank you for your partnership and attention to these updated procedures. We appreciate the work you do every day and are here to support you through this change.
Need assistance or have questions?
Reach out anytime at AskFinance@virginia.edu.