UVA Finance Is Transitioning Vendor Payments to Paymode ACH

Transitioning to Paymode

UVA Finance continues to transition vendor payments from PaymentWorks to Bank of America products, including Paymode and ePayables. This change supports our continued efforts to improve efficiency and streamline payment processes for the vendors who work with UVA.

No Action Required from Departments

We’re sharing this update for your awareness—no action is required from departments. In late May to early June, our banking partner Bank of America, will begin reaching out to UVA vendors directly to support their transition to the payment method that best suits their needs.

Vendor Options: What’s Changing?

Bank of America’s outreach will help vendors choose the most efficient and cost-effective payment option:

ePayables (Preferred)

Payment Terms: Immediate upon approval (unless otherwise negotiated)
Merchant fees apply

Paymode ACH (Strongly Preferred)

Payment Terms: Net 30 (unless otherwise negotiated)
Free basic version; secure and widely used

Paper Check (Discouraged)

Payment Terms: Net 45
Suppliers who do not transition by December 31, 2025 will be automatically moved to paper checks

Questions?

If a vendor contacts you with questions about the outreach, you can reassure them that the communication is legitimate. Please direct them to askfinance@virginia.edu for additional support.

Thank you for your continued partnership as we modernize UVA’s financial operations and work to create a better vendor experience across Grounds.