News

Monthly close activities will be performed on September 30th. Please be advised of the following deadlines and cut-offs:Accounting Journals and Accounting Adjustments will be closed on Friday, September 30th at 4pm. All Accounting Journals and Accounting Adjustments (e.g. supplier invoice and expense report adjustments) must be approved by Friday, September 30th at 4pm, otherwise they will be canceled by Central Accounting as they will prevent the period to be close
No time to read all the text? Check out Five Things to Know about FSTOr listen in to WFST, the FST Radio News BroadcastHypercare Case Backlog The FST Team is making headway with the backlog of cases during this hypercare phase of the project. The team has prioritized issues like registering and paying vendors, with some team members committing evenings and weekends to solve these issues more quickly, to reduce frustration for both our stakeholders and their vendor partners. &
 1.  The FST Team is progressing with the backlog of cases during the "hypercare" phase of the project.  Functional experts, the training team, and many extra finance folks are pitching in to work extra hours helping the Finance Solution Center answer your questions and alleviate issues.2. Resources and help are available.  Check out the Workday Finance Training page for Office Hours schedules, quick reference guides, links to online training, and video demonstrations. 
If you're a budget officer for your school or unit and you haven't already gone into Adaptive 3.0, don't wait:  the time to work on your FY23 budget is now!Adaptive Planning 3.0 went live on July 28.  This is the version of Adaptive that integrates with Workday Financials.  Schools and units are encouraged to log into the system and make updates as necessary.Training for Adaptive 3.0 is available in Workday (online, on-demand) for everyone. Access to Adaptive is dependent on app
Ashby, Hoover, Walker, Daniel UVAFinance's Katie Walker, Executive Director of Financial Planning & Analysis, compiled feedback from NACUBO members to produce a piece on Higher Education's Top 5 Business Issues.  The brief is part of a NACUBO's State of Higher Education series.Walker was also a co-presenter with UVAFinance's Associate Vice President for Financial Strategy Bill Ashby at the NACUBO Budget, Planning, and Analytics Forum.  Joining Ashby and Walker to discuss "Less
Interested in making a difference in the UVA community? Then why not participate in the “Hoos Making an Impact” (HMAI) competition?What is HMAI? HMAI was developed by Staff Senate Co-Chairs Adam Griggs and Patrick Wood, President Ryan and his Executive Staff, and the Staff Senate.“The competition’s inception was born from the idea that staff needed to be active partners with leadership in the crucial conversations that impact staff University-wide,” Staff Senate Co-Chair Patrick Wood explained w
Mara Hilliar started as a temporary employee with the Secretary of the Commonwealth’s office in August of 1988 and with 30 years of service on the books, she retires this month. "Working for all three branches of Virginia’s government including the Governor’s cabinet, I have worn many, many hats over the years such as executive assistant to the president/chief of staff, adjunct instructor, office manager, administrative staff specialist, assistant editor and researcher for the Blue Book of the C
UVAFinance Team, we're looking forward to seeing you at Darden on Thursday, September 29 at the annual Fall Meeting.  You should have received an agenda for the day, as well as parking instructions and other details, as attachments to the meeting invitation.  If you are a fully remote employee, we will have limited availability for headshots during the event.  Please reach out to bv8h@virginia.edu if you are interested.See you soon!
Thompson and FamilyThough new to UVAFinance, Tosh Thompson is no stranger to UVA. With over 13 years, most recently at the UVA Heat Plant, Thompson was ready for something different that provided more of a challenge. In his role within Procurement and Supplier Diversity Services, Thompson will work mostly with Joel Krieder and Song Song. As a Sourcing Specialist, Thompson’s primary responsibilities are to turn requests for money/products into orders, read contracts, and to be a good steward
The Office of Financial Planning & Analysis recently scored a two-for-one on process improvement when the team used new tools to enhance yearly settlement reports and delivered those reports to schools and units in record time.The BackgroundA key element of Finance Strategic Transformation was the movement from budgetary spending authority to base spending authority, or the transition to a "hard funding" budgetary model.  As a result of this change, schools and units will have the abili
The UVAFinance Equity Action Team looks forward to our early-fall book club discussion on October 6 at 4:30pm.The book we're discussing is Razorblade Tears, by S. A Cosby. The book is an intriguing and fast-paced crime novel set here in Virginia and dealing with themes of racism, classism, homophobia, and parenting.Check out this video interview Cosby did about his book for more insight into the story. the inspiration for his character, and why he relates to Bruce Springsteen's "Glory Days."&nbs
Hey UVAFinance Colleagues! The UVAFinance Communications Team seeks your content for our various channels.We're interested in a wide range of updates and pictures that you might have.  If you've been to a conference, taken pictures with your colleagues at a meeting or event, or have a professional achievement to share, those are great for LinkedIn and the blog. Has your team accomplished something great, met an important milestone, or improved a process? Let us know!Send news/pictur
Benefits Open Enrollment occurs October 3 – 14, 2022. The Open Enrollment website is open; take some time to review the benefits changes coming up and to review action items to prepare yourself for Open Enrollment.Open Enrollment Town Hall – in addition to five Open Enrollment presentations offered Sep. 14 – Oct. 5 by the HR Benefits team, the Open Enrollment Town Hall on Oct. 5 will include presentations by FEAP, Hoos Well, Fidelity, and the UVA HR Leave, Benefits, and Retirement teams. Additio
Since the beginning of September, the FST team has been providing updates on the action plan to address post-go-live issues in the Spend workstream.  Working with a cross-functional team augmented by temporary additional team members, they have steadily chipped away at the difficulties and issues affecting users. If you'd like to keep track of progress in this area, please visit (and bookmark) this page on the UVAFinance webpage.  This page is updated once per week (some
This update includes significant new reports and modifications that have been released from August 8th - September 9th as well as known issues that we are investigating or working on currently.Read the full release notes after the jump, or visit the Reporting & Analytics webpage. The Reporting team is working with end users to share useful learning materials related to reporting. To request new reports:  Email askfinance@virginia.edu with as much information as possible about audi
In striving to improve, we overwhelmingly “add” and often overlook the power of “subtraction.” We collect new-and-improved ideas but don’t prune outdated ones. Every day, across challenges big and small, we neglect a basic way to make things better: we don’t subtract. Learn how the concept of subtraction thinking can help you find more options and be more effective.UVA Professor Leidy Klotz will share practical applications from his recent book, Subtract: The Untapped Science of Less.Presenter:
Join the Office for Sustainability for a zero-waste lunch catered by Vu Noodles. Our guest speaker this month will be Alex Theriault, owner of the local business Dogwood Refillery. We all know that recycling is a good first step in your “green” journey, but Alex can teach us more about reducing, reusing, and refilling! Learn more about her shop and her journey to becoming a local green business leader.Wednesday, September 28 from Noon-1:00pmRidley Hall (formerly Ruffner Hall) Room 302Must regist
 No time to read all the text? Check out Five Things to Know about FSTOr listen in to WFST, the FST Radio News Broadcast It’s September, and that means we’re in the last month of the phase of the FST project called “hypercare,” a phase of the project that emphasizes knowledge transfer, close ongoing support, ironing out known issues, and preparation for the future state. Office Hours in SeptemberTopic-based office hours are continuing through September - the Training Tea
 1.  FDM Requests are Open:  each major business unit has an FDM administrator who will be responsible for submitting requests for their unit once per week.2. On September 10, your Workday home page will look different due to an update released by Workday.  You'll see changes to the appearance of your apps, a global navigation menu, and improvements in the search feature. 3. Topic-based Office Hours sessions continue through September.  New sessions include the Work
Here are a few questions and answers we common to security access in Workday Financials.Q.  What is the turnaround time for security roles to be added/removed and what could be delaying my request?A.  Turnaround for complete requests (role and cost center/grant/gift/project numbers included) is three business days.  If the requests lacks any required details, there will be delays.  You can check on approval status of your request by reviewing the Disposition column in the My
UVAFinance understands there is a significant impact on faculty and staff and day-to-day operations as we have transitioned to Workday Financials. While fiscal administrators and business managers in schools and units are keeping pace with the day-to-day, the Finance Strategic Transformation team is keeping resources specifically for faculty and teaching staff updated.Faculty can keep up with Workday Financials updates via the FST News Ticker on the UVAFinance homepage and stay informed of any
The UVAFinance Equity Action Team is taking a break from our regularly scheduled Sprint Discussions to give everyone room in their schedules to participate in an early-fall book club discussion on October 6 at 4:30pm.Our book is Razorblade Tears, by S. A Cosby. The book is an intriguing and fast-paced crime novel set here in Virginia and dealing with themes of racism, classism, homophobia, and parenting. We think you’ll really enjoy reading it and that it will result in some great conversation
In a continual effort to improve its look and functionality, Workday is updating the design of the user homepage. You will be able to tailor your homepage to meet your unique Workday needs through enhanced customization functionality. Here's what's new:Update: Applications - When you log into Workday, you’ll notice your applications (like benefits, absence, etc.) are now accessible through a 'View All Apps' button and through the new 'Menu' feature (located in the top left of your screen, i
Topic-based office hours continue through September.  Sessions include reporting and dashboards, payroll, account certification, and other popular topics, plus new additions such as the Workday R2 Release and the Tuition and Fee Proposal Tool.You can find the September office hours schedule on the Workday Finance Training page, along with a wealth of other resources.  A note about role requests:  if you request a role through the System Access Request process in Workday, reme
Reshma Gali, a 2022 graduate of the University of Wisconsin-Madison, has joined the Financial Planning & Analysis team as a budget analyst.  With experience in the private sector and a broad background in fundraising and volunteering, Gali is excited to make use of her background in the realm of higher education. In her role as a budget analyst, Gali will work with the FP&A team to assist UVA schools and units in their budgeting process in order to help them be successful