A lot has changed in UVAFinance in the past few years (understatement!). There are many new faces, changes to the organizational structure, and lots of differences in the way we do our jobs. When remote and hybrid work is added into the mix, it's easy to become unsure about which department does what and who works where.Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we'll present readers with two team
TROUBLE SLEEPING? Attend the Establish Healthy Sleep Habits webinar to help you achieve restful sleep by leveraging resources through the Virgin Pulse Sleep Guide. Proper sleep can help you improve your health, perform your best, and derive greater enjoyment from your waking hours.Date: Nov 7, 2023 at 12 PMThe Sleep Guide is accessed through the Hoos Well Portal. Click this link to learn more about the portal and set up an account.FREE GROUP EXERCISE CLASSESJoin a free in-person (or virtual) dro
Anjali by the bayUVAFinance's Payroll Services Team welcomed new Payroll Specialist Anjali Karnik this October.  Karnik came to UVA most recently from a stint assisting the payroll team at Meta.  She brings a wealth of experience in accounting, banking, and payroll.Coming from a family of financial professionals, Karnik knew she wanted a career working with numbers early on.  Her eventual choice to focus on payroll stems from how closely it's tied to the workforce: "Payroll connec
The OvertonsUVAFinance's Payroll Services Team welcomed Gregory Overton to the team as a Senior Payroll Specialist this past October.  Overton, who hails from Baltimore, has come to the team most recently from Johns Hopkins University.  Before that, he was with ADP for nearly 12 years. Overton was drawn to working at UVA because of the opportunity to grow with the organization.  As he points out, "longevity is my thing" when it comes to career choices.  He joined ADP at
Contributed by Stacey RittenhouseBelow is the schedule for the 2024 Fiscal Administrators meetings. The Zoom link is included below that will work for each meeting. The link and agenda will be sent before each meeting. All meetings are scheduled for 10:00AM. Mark your calendar so you won't miss it!January – No meetingFebruary 7March 6April 3May 1June 5July – No meetingAugust 7September 4October 2November 6December 4Zoom link to join each meeting
Contributed by Mark CartwrightAs we approach the festive season in many parts of the world, it is natural for gifts and other business courtesies to be offered by our vendors. While we are grateful for these business partnerships and appreciate the opportunity to celebrate this season by showing our mutual respect and esteem, it is important that we avoid situations where it could even appear that we are showing favoritism, requesting or accepting any kind of improper advantage, or otherwise eng
The winter holiday season is almost upon us!  If you're planning on taking more days off in addition to UVA holidays during November and/or December, don't forget to delegate!  The Workday Delegation feature allows temporary re-assignment of tasks so your business processes don't stall.Refresh yourself on the details of delegation on the UVAFinance website.
Purchases should not be "split" into multiple payments to circumvent the T&E Card’s spending limit or requirements to seek competition. Cardholders can submit a Card Change Request Form any time to request a higher spending limit as needed. Requests will first be reviewed by the cardholder’s supervisor and then be processed within one business day.The T&E Card’s spending limits can be viewed on the Active Cardholder Search. The card’s spending limits are displayed in the format of P
Are you a purchaser or event planner at UVA? Join UVA Sustainability on December 6th for a special Holiday Lunch & Learn about sustainable gifting and event planning on Grounds (and at home)! Registration is required by November 30.Green Holiday Gifts and Events Lunch & Learn:  Read more and register.______________________________________Also from UVA Sustainability:  Top Things You Never Have to Buy at UVA
Contributed by UVA SustainabilityYou can be green and save money at the same time by checking out the Reuse Store or the ROSE Store's offerings the next time you're shopping for office items.  Here are the top things you can get FREE from these stores' inventory:Office chairsFiling cabinetsBookshelvesComputer MonitorsBindersDesk organizersPensSound interesting?  Check out UVA Sustainability's post on their blog for more information.____________________________________________
A lot has changed in UVAFinance in the past few years (understatement!). There are many new faces, changes to the organizational structure, and lots of differences in the way we do our jobs. When remote and hybrid work is added into the mix, it's easy to become unsure about which department does what and who works where.Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we'll present readers with two team
There are plenty of things to think of when a team member leaves his or her position, but in the flurry of hiring and backfilling, don’t forget to ensure you have filled the Workday Finance roles attached to that position. Even if you’re rehiring for the position immediately, ensuring the roles are temporarily assigned to another team member will keep your business processes from getting stalled.Every month when account certifications are generated, hundreds of UVA’s business processes screech
The Monthly Close Process for POs and Requisitions has been going well so far.  The first close process took place on October 1.  To refresh, this process generally closes fully sourced, draft, or generally inactive records that have not shown activity in 30 days.  (Read more about the process details in this blog article.)Early in November, the Procurement Team demonstrated a new report to the Fiscal Administrators' group that will allow viewers to review what records are ta
The deadline for using your education benefit and having it count toward the calendar year 2023 is December 15.  After that date, the education benefit portal in Workday will go down and be available again on January 1, 2024.  Remember that there are many fantastic online offerings you could still take advantage of before 2023 closes.  Here's just a few:NACUBO Online LearningSchool of Continuing & Professional Studies Darden Executive Education
Walker & Maurelli at SACUBOLast week was the 2023 Fall Workshop for the Southern Association of College and University Business Officers (SACUBO).  UVAFinance team members led two sessions:  Augie Maurelli and Katie Walker presented "Scrapping Budgetary Spending Authority to Improve Planning and Resource Management," and Angela Knobloch, Patty Marbury, and Brandi Van Ormer shared "Transforming the Experience of Stakeholder Change."photo by Paul V. PhotographyUVA was repre
Because the Accounts Payable Team addresses invoice requests on a daily basis, schools and units don't need to worry about reaching out to ask for approval.All pending invoice requests that are at the step “Create Supplier Invoice from Supplier Invoice Request” will be approved within no more than two business days.  Of course, reach out to us through if you have questions or concerns.  
There are a large number of Delta and United tickets affected by COVID-19 that will expire on December 31, 2023. Delta- tickets expiring on Dec. 31, 2023, must be re-booked by the expiration date, but travel can occur in 2024.Name Changes- eligible for a name change with a $100 fee (for any wholly unused tickets)United- tickets expiring on Dec. 31, 2023, must be re-booked, and travel must begin by Dec. 31, 2023.Name Changes- eligible for free name changes (for any wholly unused tickets only
This fall, the Records and Information Management (RIM) office will be launching on-demand resources around managing your electronic information, including email. Every few weeks we will release a new recording on a topic in the series. These recorded sessions will replace the live training we offered in the spring. You can access these videos anytime and they each run 5-10 minutes long.Our third session is calledEmail: Arranging and Organizing which reviews best practices for organizing your em
Beginning January 8, 2024, we will add an additional penalty by which T&E cards will be canceled if any transactions reach 90 days old or more. Currently, cardholders receive notice of violations (and related penalties where warranted) for not expensing their T&E card transactions on time. Once a card is canceled, Dean or VP approval will be needed for a new card to be issued. Please visit our website to see full details regarding aging and penalties.This new procedure will keep the s
If your Travel & Expense (T&E) Card is declined,  help is available, anytime you need it (even after regular business hours)! The BOA Self-Help: Declined T&E Transactions page is your go-to resource for instructions on how to review and resolve your declined T&E Card transactions using Bank of America Works.There are several potential reasons for a T&E Card transaction to be declined, including:Attempting to make a purchase that exceeds your card's spending limit.Su
This October 16-20, we're celebrating our AP Team for Accounts Payable Appreciation Week!  Our AP Team works behind the scenes to serve the University's payment and expensing needs.