News

A second series of Lean Training Classes has been scheduled from Aug - Nov 2021.
Dear UVAFinance TeamYou may have seen the recent communications regarding the Commonwealth of Virginia Campaign, or CVC.The CVC provides an important opportunity to support nonprofit and charitable organizations across the commonwealth – including over 50 here in our own community. Since the CVC’s inception, UVA faculty, staff, and others have collectively made a significant impact on these organizations and have led all state entities in terms of total giving.Unfortunately, since the pandemic b
 Want to listen to this update instead of reading it? Click here to tune into the WFST Broadcast!No time to read paragraphs? Check out "Five Things to Know about WFST"Foundation Data Model (FDM)Pods of schools and units continue to meet on a regular basis, between once a week to a few times per month, working on mapping their PTAO values to the FDM. So far, fourteen schools or units have already submitted mapping files for review, and the FDM team has provided clarity to those wo
 1.  Foundation Data Model mapping is continuing, with the goal of having most existing PTAOs mapped by December.  Read more on the blog.2.  End-to-End Testing is progressing well, as FST Team members search our Workday Financials tenant for bugs.  Check out the Testing Tracker to see how it's going.3.  RAPID Decision documentation is easy to find in the Online Community, in this space that expands on our online Decision Log.4. Adaptive Insights got some improvement
PaymentWorks is going live with Oracle this coming Monday, October 18th. As a reminder, here's a look at the benefits of using PaymentWorks for supplier management: The ability to see steps of supplier registration.Departments will be able to send invitations to suppliers and easily correct email address issues.Access to all information on suppliers (e.g. supplier number) directly from their personalized dashboard.The ability to view accurate information in the supplier database as it gets
The FST team is constantly looking for new ways to keep stakeholders better informed. For RAPID decisions, the project team has created the FST Decision Log and provides consistent decision updates here on the blog and the Community. In addition to those resources, you can now also find documentation explaining how the project team and stakeholders made each major decision. These documents, and a general explanation of the RAPID decision-making process, have been posted on the Communit
Open Enrollment for 2022 benefits ends this Friday, October 15th. If you haven't completed your benefits enrollment in Workday, now is the time to do so! Remember, even if you aren't making any changes to your health, dental, or vision plans, you'll still need to re-elect the FSA and HSA programs if you want to keep them in 2022.You can view more information regarding available options on UVAHR's Open Enrollment Website. 
Stakeholders had an opportunity to view demonstrations of how the Adaptive Team has incorporated their feedback into the build of Adaptive 3.0 compensation models. In a series of ongoing meetings, participants in this past spring's budget process redesign sessions got to see how their input has been incorporated into Adaptive.At this week's session, the team showed new compensation input sheets based on employee type, the addition of payroll costing and FTE columns, HCM Reference data, and the
 Workday Financials end-to-end testing is in full swing. The process involves replicating the full gamut of real-user scenarios and identifying any issues or bugs in the system. This all helps the team ensure data and process integrity before we go live. Each bug is assessed, and corrections are made for further testing. In testing, the team has set goals for the testing scenarios they expect the system to pass, and the data below illustrates how those compare to the actual passed tests. ar
 Last month, FST's change management workstream sent out the third Change Readiness Assessment (CRA) to stakeholders. The FST team uses this assessment to see how ready stakeholders are for implementation based on what stage of the project we are in. The assessment also informs the project's future communications, engagement, and training strategies. The third CRA was sent out to 1275 stakeholders from various departments across the University. 276 completed surveys were submitted, whi
As we get closer to Workday Financials go-live, the FST project team will only get busier. That is why the Change Management Workstream recently hired four new Business Analysts. These new team members will help the project with organizational readiness and training. Read on for a short introduction to each analyst:John (Riley) Carper has an extensive background in business analysis, knowledge management, and over seven years of experience in training and development. He is currently working on
Click image to view largerYou may have seen the recent email from President Ryan and Kevin McDonald, Vice President for Diversity, Equity, Inclusion and Community Partnerships regarding the Commonwealth of Virginia Campaign, or CVC.The CVC provides an important opportunity to support nonprofit and charitable organizations across the commonwealth – including over 50 here in our own community. Since the CVC’s inception, UVA faculty, staff and others have collectively made a significant impact on t
Pods of schools and units continue to meet on a regular basis, between once a week to a few times per month, working on mapping their PTAO values to the FDM.  So far, fourteen schools or units have already submitted mapping files for review, and the FDM team has provided clarity to those working groups on how to use the project, program, and activity worktags, as well as the faculty-start up structure. The FDM team has been and will continue to do outreach to ensure all units have what they
It was GREAT to see so many colleagues and friends at the Fall Fling on September 28.  Thank you to all who came, and those who helped plan such a lovely event.  See the "Good News" presentation here:  See more pictures from the event on Flickr.
Gretchen KriebelGretchen Kriebel, UVA’s new Director of Property & Liability Risk Management, has 20 years of experience in insurance and risk management. As a graduate of UVA, she also has an affinity for her alma mater, so coming on board at UVA was, as she says, a perfect collision of all her worlds.Julie Richardson, UVA Treasurer, says that Kriebel "fit the bill perfectly" when she and a nine-person search committee examined the results of their nationwide search.  (See a note from
An Advisory Group made up of UVA and Community Leaders recently finished a six-month programmatic review of UVA's Small, Woman-owned, and Minority business spend at the request of Procurement and Supplier Diversity Services. PSDS collaborated with the group to examine the current and desired future state of UVA's supplier diversity program.  Taking advantage of the advisory group's perspectives and expertise, they developed an 18-month roadmap that encompasses many facets including PSD
 As we reported in September, FST Governance groups recently took up consideration of a RAPID decision involving fund ownership visibility.  The decision was, should UVA move away from the use of budgetary spending authority and instead, spending authority at the MBU level will be based on fund balance?Get the details behind the decision in this post from September.After the Governance review, the Leadership Council approved this change (spending authority based on fund balance) o
We now have approximately 75 hoteling cubicles and offices available throughout Carruthers for reservation.  The BSG team has been working diligently since Friday to help get these spaces configured. Currently, every hoteling workstation has at least an HDMI cable and a single monitor for use.  Though some stations have a keyboard, mouse, and docking station, our equipment resources are exhausted, and we will not be able to provide additional equipment until the end of the month. We will p
ITS recently let us know about some changes to organization names in Workday and Oracle. You can view a list of impacted orgs in the Online Community here.  You don't need to take any action, but you will see the changes reflected in UBI. ITS will monitor future names or new orgs.See the details in the Community.Review a list of special characters NOT to be used in Workday fields. 
 Contributed by Dana Schroeder, UVA SustainabilitySome UVA employees may be adjusting back to working on Grounds. Many workplace sustainability practices may also happen to make us feel more happy and healthy in the office. Explore ways to incorporate some sustainable and healthy practices into your “Future of Work” routines.Combo Commute - With new pay-by-day or pay-by-hour parking options available through ParkMobile, it could now be possible for nearby residents to commute some days via
 Healthy Minds @Work ProgramHoos Well is excited to offer Healthy Minds @Work, an evidence-based, easy-to-follow program designed to fit easily into your daily life through podcast-style lessons, guided meditations, and other practices.This program can reduce burnout, promote better sleep, boost resilience, and bring more purpose to your life and work. 70% of users report significantly lower depression, anxiety, and stress.Learn more about the program and how to register HERE.Personalized C
On October 22, senior compliance analyst, ARMICS guru, and ICQ administrator, Lynn Galasso will retire.  Please share your good wishes and memories with Lynn on the Kudoboard we've set up here:  https://www.kudoboard.com/boards/5iiKEJvF
 Want to listen to this update instead of reading it? Click here to tune into the WFST Broadcast!No time to read paragraphs? Check out "Five Things to Know about WFST"FDM Mapping UpdateSome of the FDM mappers in schools and units have begun submitting initial files from their areas for the FST Team to run through the mapping tool. The mapping process is intended to be iterative, and incomplete files are welcomed.  The mapping process continues from now through March of 2022, so these e
 1.  FDM Mapping is making progress.  Schools and units have submitted initial files for review.  This phase runs through March 2022.  Read more.2.  The Oracle(s) have spoken:  Colleagues who were here for the Oracle implementation shared their wisdom and warnings for the Workday Financials implementation in focus groups sessions last week.  Read what they had to say.3.  Testing Tracker Update:  End-to-End testing of Workday Financials is chuggin
Approximately 75 employees from across Grounds recently participated in two focus group sessions about the Oracle implementation 20 years ago. FST team members listened to gather insights from participants' experiences that can help the project team anticipate user needs with the Workday Financials implementation.Participants answered questions about things they liked and didn't like about the process to switch to Oracle, as well as specifically the one thing they would have changed about the im