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When do your vendors need to be reviewed?Contributed by the Infosec Compliance TeamWondering when a vendor needs to be reviewed? The ITS Information Security Compliance Team has you covered.Ask yourself these questions to determine the correct steps to take in the submission process!How does the vendor handle UVA's data?If they: Process data in the cloud AND/ORStore data in the cloud AND/ORTransmit data in the cloud or for mission-critical softwareThen they need to be submitted for a securi

Congrats Danae!Danae Polemi's New Role as Manager of Travel & Expense TeamOn April 8, Danae Polemi started as the new Manager of the Travel and Expense Team. Polemi was serving in this role to an interim capacity, so we're thrilled to welcome her in this position permanently. Since joining UVA in 2020, Polemi has been an integral part of supporting UVA travelers and strengthening T&E operations. Her broad experience in both higher education and the travel industry, along with her thought

Coming June 5Last fall, we shared that UVA's historical data from Oracle is being moved to a new home: Solix, a more secure and structured data archive. This move, a collaboration between UVAFinance, OSP, UVAHR, and ITS, is part of our commitment to protecting sensitive data and improving data management practices. As a reminder, Oracle is no longer being updated with new financial or HR data since the University’s transition to Workday. The Oracle environment will be officially sunset

Why do internal controls matter?Contributed by JJ SullivanThe UVAFinance Compliance team plays a vital role in supporting not just students, but parents, taxpayers, sponsors, and the broader university community as well. By ensuring the University follows  critical regulations and policies, the Compliance team helps protect the resources that power UVA. A key part of this work involves strong internal controls that help prevent errors in UVAFinance's framework, while keeping operations tran

April 30, 10 amWe’re excited to announce that the Amazon Business Punchout is officially live in the UVA Marketplace, making it easier than ever to shop and purchase for your department.To help you get started, we’re offering a training session at 10 am on April 30, 2025, led by our Amazon Business representative. You’ll get a thorough walkthrough of the UVA account and its features. 👉 Link to join the training session Before the session, make sure you’ve joined the University of Virginia Amazon

Make a plan!by Patty Marbury, Director of Training & DevelopmentWhether you're looking to sharpen your existing skills, explore new areas of expertise, or expand your professional network, we’re excited to share a range of workshops and training programs that will support your ongoing development and help you navigate challenges and opportunities ahead.   Here you will find links to plenty of online, self-paced, as well as instructor-led courses and programs that are available to y

Click the image for a larger viewEarlier this month, the Office of the Provost shared a message recognizing the essential role of UVA’s student employees—and it’s worth sharing again. Across Grounds, more than 7,000 student employees help keep the University running. From research and teaching support to administrative tasks and extracurricular programming, these students contribute meaningfully to the work we do every day. Their efforts enrich our academic community and advance UVA’s mission in

Coming soon!Purchasing through Amazon Business is about to get even easier! Starting April 21, UVA is launching the Amazon Punchout Tile in the UVA Marketplace, expanding access while maintaining key purchasing controls and efficiencies. What’s Changing? Previously, UVA’s centralized Amazon Business account streamlined purchasing for T&E Cardholders. Now, with the new Amazon Punchout Tile, more users across the University will be able to access Amazon Business directly through the UVA M

Process Improvement begins with ListeningThe Payroll team has been meeting with departments across the University to gather insights on payroll costing and accounting adjustments. So far, they’ve connected with nearly 20 departments, and the response has been overwhelmingly positive—teams appreciate being included in conversations about the process improvements.This listening tour was launched as part of the GL Integrity Project, with payroll costing and accounting adjustments identified as

Jessica Lenore of the Procurement Teamled the way with the Manifold purchase.UVA Health is a recognized leader in cancer care, performing in the top 10% of cancer centers in the country. While healthcare experts are concerned with medical treatments and taking care of their patients, it is important to implement behind-the-scenes technology to make keeping track of patients, research, and data easier for healthcare workers. The Procurement Team's work with AI company Manifold is a wonderful exam

Sign up now!Hey Central Finance Team members: need some new, updated headshots?  Or maybe you're a new team member and need to get your first headshot at UVAFinance!Sign up to take them on April 16th, at Carruthers Hall! Come to the entrance facing Barracks Road Shopping Center, entering the Carruthers Hall foyer. Headshots will be taken outside, weather permitting. Sign up here before slots fill up! Slots are available from 9:00am to 11:40am. 

Join us!Join us for the annual UVA Research Computing Exhibition on Wednesday, April 23, from 10am to 2pm in Newcomb Hall Ballroom. No registration is required--just drop by anytime to explore the incredible research happening across UVA.This event is a wonderful opportunity to:See and discuss research posters Hear Lightning Talks from UVA faculty Learn about resources for research Explore diverse research methods Connect with the UVA research community Enjoy free food a

Attestation time!Beginning April 28, UVA will undergo a verification period to ensure that all employees have the correct Workday access. It is best practice to perform regular attestation for any system of record in which employees access highly sensitive data, like Workday. Regular validation of user access also keeps UVA in compliance with University Policy SEC-037. As the University allows functionality to be distributed across Grounds, it is even more important to ensure that the correct pe

Book now and start saving!Saving on Business TravelWhen booking departmental travel, TravelUVA  offers significant upfront savings and added value thanks to negotiated contracts with airline, rental car, and hotel providers—guaranteeing you the lowest available prices. Not convinced? Take a look at the details for yourself: UVA Travel Contracts. An added bonus: TravelUVA offers built-in flexibility, making it easy to adjust traveler names, dates, or itineraries—saving you from cos

Celebrate our beautiful planet!Happy April and Happy Earth Month!Are you ready to celebrate our shared planet? Now more than ever, it's important to connect in community around our shared values and love for the planet. Each April, UVA Sustainability partners with organizations across UVA and the greater Charlottesville community to host a myriad of celebrations: clean-ups, clothing swaps, talks, tree plantings, and much more. There is something for everyone, so mark your calendars, share the in

Emotional Intelligence WorkshopCurious about Emotional Intelligence (EQ) and how it impacts your success? Learn about its key competencies, practical ways to build your EQ skills, and how you can deepen your knowledge through an upcoming workshop on April 17, 9am-12pm for Emotional Intelligence in Action (Virtual), with Kate Freeman. Upcoming Webinars: Ten Self-Care Superpowers You Probably Didn't Know You Have April 17, 12:00pm - 1:00pm; Presented by FEAPOrganizational leade

Attention, UVAFinance team! 📢 Did you know you can use your Education Benefit to attend the 2025 Spring FOCUS Conference? This annual event, happening May 20-22, brings together finance professionals from across Virginia’s higher ed community for an engaging and informative experience.If you haven’t signed up yet, this is a great opportunity to connect, learn, and grow—at no personal cost to you!How to Use Your Ed Benefit:✅ Submit an education benefit request in Workday ✅ Need help? Check o

The del Rosario familyThis February, Nelson del Rosario joined the UVAFinance team as a Business Systems Analyst. With a background in project management and plenty of Salesforce system experience, he brings with him valuable, insightful knowledge that will contribute towards his work in Business Systems Analysis.Originally from the beautiful island of Kauai, Hawaii, del Rosario earned his Bachelor's degree in Civil Engineering from the University of Hawaii at Manoa. He worked as

Contributed by Laura Campbell, ITSMulti-factor Authentication (MFA) is a critical line of defense against cyber threats.  MFA requires users to provide multiple forms of identification when logging into sensitive programs or accounts. In most cases, users enter their password which then triggers a one-time code or authorization message to be “pushed” to a secondary device, usually via an authentication app on your mobile phone.  UVA uses DUO for MFA.MFA has proven to be a successful wa

Time flies!Not to alarm anyone, but the Fiscal Year-End is on the horizon! Luckily, the UVAFinance Team has already outlined key cutoff dates to help you stay ahead. You can find the Year-End Closing Dates on our website, where you can easily sort activities by date or by area for a clearer view of deadlines.YEAR-END CLOSING DATES, 2025 We’ll continue refining the dates as the month progresses, so be sure to check back for updates. If you notice anything missing or have suggestions for addi

White glove treatment with the FSCRecently, the Finance Solution Center has been piloting a “White Glove” model for handling complex and sensitive issues, ensuring that schools and units receive the highest care and efficiency.This approach is more than just providing answers—it’s about building strong connections, offering timely and proactive support, and bridging the gap between functional expertise and frontline service. Two key players in this initiative, Kellyn Morris and Dawn Wood, have b

Get ready for Earth Month!Lunch & Learn: Spring into Sustainable GardeningWhen: March 27, 12:00 - 1:00 PMWhere: Newcomb Hall, South Meeting Room UVA employees are invited to join our Sustainability Lunch and Learn, where we will be joined by gardening expert Fiona Flynn, UVA's Morven Kitchen Garden Manager. Enjoy a catered lunch while learning sustainable gardening tips to prepare your garden for spring! Participants will receive seeds to take home to start growing their own edible plan

Big news for UVA shoppers! Starting April 21, the Amazon Punchout tile will launch in the UVA Marketplace, making it even easier for departments to access Amazon Business benefits. This upgrade builds on the centralized Amazon Business account launched last May for T&E Cardholders, expanding access and improving controls. The new Amazon Punchout will offer: ✅ More access – Expanding the shopper base across UVA ✅ Enhanced oversight – Fiscal approver controls for better purchasing management ✅

Finance Matters with Guest Jared LathropIn this episode of Finance Matters, Brandi Van Ormer and Patty Marbury sit down with Jared Lathrop, Communications Specialist for UVA's Department of Safety and Security to discuss the wide breath of areas covered by Safety and Security at the University. Lathrop also discusses the different services Safety and Security offers and how listeners can take the steps to be safer in and around Grounds.Listen in below!Resources MentionedSafety and Security Websi