It's going to be a busy two months!From now until the end of September will be a crucial time for the Account Certification project. To improve this process, we'll be reaching out to 48 schools and units to learn more about how they handle account certifications. This journey will be exciting and challenging, and we’re eager to start the outreach effort.While we hold these meetings, please continue with your account certifications. Maintaining these controls is essential as we build a better sys
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FWS reminders from SFSAt the last Fiscal Administrators' meeting, our colleagues in Student Financial Services (SFS) shared some crucial reminders about hiring federal work-study (FWS) student workers. (Fiscal Administrators' meetings are full of useful information. See the schedule and past meeting coverage on the UVAFinance website.)Here are the highlights: Resources are available on the SFS FWS Administrators website. (This includes a video and slides from their recent FWS tr
When Workday roles are empty, business processes stall. To help avoid this, the Business Intelligence Team has initiated a series of alerts generated on Monday mornings. The purpose of the alerts is to proactively inform cost center managers and senior finance department approvers where critical roles are unfilled (no need to run reports to discover the gaps).Currently, alerts are sent when the following roles are empty (either unassigned or assigned to an unfilled position):Senior D
Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we present readers with a team member or two to get to know. To understand how these colleagues are situated within the greater UVAFinance structure, check out this resource on the UVAFinance website.NEW Resource: UVAFinance by Department__________________________________________________________________Angela Coleman, Director of Payr
Joey Carls, Angela, and Jack Jensen Angela Knobloch has left UVA after six years; throughout her time here, she was a champion for our partners across Grounds and a constant advocate for people-centered leadership. As a driving force behind Finance Strategic Transformation and various other projects, guiding us through challenges with unwavering dedication and vision. We'll miss her leadership, insight, and warmth. We're sad to see her go, but excited for the next step on
Welcome to 'Exploring Finance at UVA'! This is a recurring blog feature that will highlight finance professionals from across Grounds, beyond UVAFinance. Meet a diverse array of staff members and delve into their roles and insights in the world of finance within the greater UVA framework.If you or someone you know would like to be featured in Exploring Finance at UVA, please email bv8h@virginia.edu__________________________________________________________________Justina Duncan, Business ManagerW
Need some budget help this season? Budget Office Hours: Biweekly on Wednesdays, beginning August 14, 3-4 pm. (No office hours on September 11 due to Budget Kickoff).FDM Office Hours: Biweekly on Wednesdays, beginning August 21, 3-4 pm.First Quarter Snapshot in Adaptive: October 1.Check with the dean's office or finance office of your school or unit if you'd like to attend.
Venissa NievesVenissa Nieves recently joined the UVAFinance team as Senior Payroll Specialist. With over 20 years of experience in Payroll and a passion for connecting with the people she collaborates with, Nieves brings extensive experience and dedication to her work that will be a valuable asset to the Payroll team at UVAFinance.Nieves was born and raised in Jamaica and moved to New York when she was 14 years old. She attended Monroe college, where she received both her associate and bachelor
from UVA SustainabilityUVA Sustainability has shared two new sustainability-related opportunities with the UVA community. Community OpportunityFall 2024 Special Collection Days: Ivy Solid Waste & Recycling Center will be hosting special collection days for Albemarle County and Charlottesville residents throughout the fall. Special collection days provide community members opportunities to properly recycle or dispose of e-waste, residential hazardous waste, mattresses, tires, and househo
New for T&E CardsTravel & Expense is introducing a new program called Travel & Expense Card Misuse Monitoring. We hope that this program will allow us to help cardholders better understand card policy and procedures. Our goal is to educate with penalties being a last resort. We have partnered with a third-party audit and review company which gives us better visibility into card misuse. We will review personal transactions (self-reported and potential), split transactions, r
Finance Reporting & Release Notes for August 7 have been posted to the UVAFinance website. Updates to the Workday Payroll Costing UBI app.Major enhancements include bringing in Payroll Actuals & Obligations data into the app, and a couple new reports/visualizations that will display payroll transaction amounts by pay period for analysis. (This data is available for academic employees only). Another new report – Employees with Uncosted Salaries – will identify salaried employe
Welcome to 'Exploring Finance at UVA'! This is a new, recurring blog feature that will highlight finance professionals from across Grounds, beyond UVAFinance. Meet a diverse array of staff members and delve into their roles and insights in the world of finance within the greater UVA framework.__________________________________________________________________Joe KuykendallJoe Kuykendall, Assistant Athletics Director of Business OperationsWhat do you do as Assistant Athletics Director for Bu
Nimbello, our OCR solution, is coming!As you may know, the Procurement Team has been working to implement Nimbello, a technology solution for optical character recognition (OCR) to streamline invoice processing and better use the expertise of the Accounts Payable Team. Go live for OCR has been slated for the week of August 19. What to ExpectThere will be no impact on suppliers. The Accounts Payable Team will still be learning a new tool (we appreciate your patience!).
contributed by Danielle HancockTo do their job, employees need the correct system access. We know you want these requests to be granted as soon as possible, and so do we! Although requests can sometimes stall, we're working on ways to help the process along. The requests are tied to the employee position ID, and if something changes from the time the request was submitted and when it is approved, it can cause issues with the request. To avoid some of those issues, the security t
Harouff and Hench at GBTARaegan Harouff Gaye and Chailey Hench of the UVAFinance Travel Team represented UVA at the 55th Annual GBTA | Global Business Travel Association Association Convention in Atlanta. The GBTA is the world's premier business travel and meetings trade organization, and the convention draws over 5,000 attendees from 58 countries. Thanks for your dedication to providing UVA with the best travel program possible, Raegan and Chailey! KimataNACUBO recognized seven h
Any of several friendly faces will be happy to help you with your hold for pickup check.As of August 5, "hold for pickup" checks will be available in the Carruthers Hall lobby (the main entrance facing Barracks Road Shopping Center) instead of at the front desk in Student Financial Services (south entrance of Carruthers Hall).You'll know your check is ready when you receive an email from the "Ask Finance" team. For more information on the "hold for pickup" check printing schedule, visi
Last Chance to join Free Fitness Classes this Summer!There's still time to join a free Hoos Well fitness class in August! Classes include Body Pump, Barre, Yoga, Aqua Jogging, Pilates (virtual), and Cycle, Strength & Core. Classes run through August 9, 2024Check out the schedule by week HERE.FEAP Recorded Webinars Available for ViewingHave you missed a previously held FEAP webinar due to a schedule conflict or maybe you'd like to rewatch one you attended? Recordings of past webinar
Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we present readers with a team member or two to get to know. To understand how these colleagues are situated within the greater UVAFinance structure, check out this resource on the UVAFinance website.NEW Resource: UVAFinance by Department__________________________________________________________________Wanda BreedenWanda Breeden, Seni
contributed by Raegan Harouff GayePlease note these upcoming Travel & Expense updates slated for this month. Watch this space for more information!New Expense Items"Water Jug Services" maps to Services Bottled Water (SC0197)"Passports & Travel Programs, Taxable" maps to Passports & Travel Programs, Taxable (SC0821)*To be used for fees for passports, TSA PreCheck, Global Entry, Clear, airline club memberships, or similar travel programs/memberships that may be used for business
Patty and Brandi talk with some of UVAFinance's 2024 Summer Interns in this episode. Listen to what interested them in UVAFinance, what they've learned, and what's next for them.
Darrell Pacheco at the Preston Avenue locationNote: This blog post is part of an ongoing series that highlights UVA’s small, women-owned, and minority-owned local businesses. Have a suggestion for a business we could feature? Let us know! Since 1993, Shenandoah Joe Coffee Roasters has been an integral part of Charlottesville, embodying the true spirit of a small-batch coffee roaster and drawing crowds of locals in need of a good cup of joe and a cozy, welcoming place
Open a Report While Maintaining a List of ReportsSuppose you're looking at the list of Spotlight Reports (or any other list of reports) in Workday and you identify a specific report you want to investigate. In that case, you can look at the identified report without losing the current list of reports. Just right-click on the report and select "See in New Tab." Investigate a specific report without losing your list!_______________________________________________Rep
July 2024 Release NotesFinance Reporting & Release Notes for July 25 have been posted to the UVAFinance website. As we start a new fiscal year for 2025, we've made some improvements to the Workday Budget vs Actuals app in UBI. If you have a finance reporting need or feedback, please reach out to AskFinance@virginia.edu.Workday Budget vs Actuals App ImprovementsUpdated Master Measures that will deliver more accurate data. The updated measures in the App will utilize Sources and Uses