Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we present readers with a team member or two to get to know. Note: Garrett and Kellyn are both Morrises, but are not related ;)Resource: UVAFinance by Department__________________________________________________________________Garrett MorrisGarrett Morris, Senior Sourcing SpecialistWhat do you do as Senior Sourcing Specialist?We are respon
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Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we present readers with a team member or two to get to know. Note: Garrett and Kellyn are both Morrises, but are not related ;)Resource: UVAFinance by Department__________________________________________________________________Garrett MorrisGarrett Morris, Senior Sourcing SpecialistWhat do you do as Senior Sourcing Specialist?We are respon
The UVAFinance Team was happy to participate in United Way of Charlottesville's 2024 Annual Day of Caring Event on September 18. We're so grateful they chose to get involved and perform acts of service within our surrounding communities. Way to be good neighbors!See our Day of Caring Video Recap:UVAFinance was well-represented at this year's Workday Rising conference in Las Vegas. Team members reported learning much about what's possible and what's coming soon with Workday.Scen
Moses Foster, CEO of West Cary GroupNote: This blog post is part of an ongoing series highlighting UVA’s small, women-owned, and minority-owned local businesses. Have a suggestion for a business we could feature? Let us know! Seventeen years ago, Moses Foster took a bold leap from his brand management role at Capital One to pursue his dream of running his own business. In 2007, with just one other person and a single computer, the creative firm West Cary Group was bor
Calling all construction-related local business!On October 10th, UVA is hosting a networking event for local construction and skilled trade businesses to learn more about doing business with the University. If a business you know or work with would be interested in attending, please feel free to share the information below!This event will be held at Alumni Hall on October 10, from 10am to 1pm. This event is designed to connect minority-owned, women-owned, and small businesses with construction c
Tammy and her daughter SarahTammy Kolotkin recently joined Payroll as a Senior Payroll Financial Analyst, bringing valuable experience from both the corporate world and higher education. As Senior Payroll Financial Analyst, Kolotkin will work with reconciliations, diving into the number aspects of payroll accouning. Her path into specializing in payroll was not a linear one. Kolotkin was initially interested in accounting, particularly tax work, but she found a passion for payro
AI Tech Powers the New Search FeatureWorkday's major release this fall will bring powerful new tools to enhance your user experience. The highlight of this update is the introduction of AI-enhanced search capabilities, designed to save you time and effort as you navigate through Workday.By integrating AI into the search experience, Workday now analyzes your search queries and displays the most relevant tasks and reports right at the top of your search results. This means you’ll spend less time s
New and Improved SearchWorkday's major release this fall brought powerful new tools to enhance your user experience. The highlight of this update is the introduction of AI-enhanced search capabilities, designed to save you time and effort as you navigate through Workday.By integrating AI into the search experience, Workday now analyzes your search queries and displays the most relevant tasks and reports right at the top of your search results. This means you’ll spend less time scrolling and more
Lunch & Learn flyer from T&E's recent visit to the School of NursingOur Travel & Expense (T&E) Team has been on the move! They’ve been busy scheduling presentations across schools and units, answering questions and providing guidance on everything from tips for booking with TravelUVA to the T&E card to Workday Expenses.Whether you need help navigating T&E Card processes or you need help managing expenses in Workday (or anything else T&E-related), the team is here to h
Export Data after filtering a reportIf you filter a report from within the report itself to reduce the data and then export it, it will still export ALL the rows returned in the original request.Try returning to the Prompts (Filter) page and selecting additional filters to narrow the data output to just what you want (if the filters are available on the Prompts page). You can return to the Prompts page by clicking the Change Selection icon at the top of the report. _______________________
Welcome to 'Exploring Finance at UVA'! This is a recurring blog feature that will highlight finance professionals from across Grounds, beyond UVAFinance. Meet a diverse array of staff members and delve into their roles and insights in the world of finance within the greater UVA framework.If you or someone you know would like to be featured in Exploring Finance at UVA, please email bv8h@virginia.edu__________________________________________________________________Kim Blowe, Director of Finance fo
OCR & NimbelloAccounts Payable has recently introduced a new system of invoice organization with Nimbello, an OCR invoice processing AP Automation tool. The implementation has gone smoothly so far, and we wanted to share some information that you might find useful as we continue to work through the process. Before Nimbello, invoices were getting sent to vendor dashboards and a case was created in Salesforce immediately. Now, the biggest change will be that those invoices previously sent
Hope they had some SortkwikIf you ever feel buried in Workday transactions, emails, and Excel spreadsheets, just remember there was a time not so long ago when all of these things would have been physical paper piled up on your desk. Imagine: Detailed and summary accounting reports used for monthly reconciliations were printed out on green and white tractor feed paper in one giant stack. It would take two or three days for staff to separate the printouts (ripping them apart
UVAFinance Team Helps New Hoos Get SettledGreat job, all!Members of the UVAFinance Team were happy to pitch in and help UVA first-years move into the dorms as the fall semester began. Thank you to Ann Paxton, Anthony Pearson, Katie Walker, Lorrie Jean, and Mark Anderson, for sharing your time, enthusiasm, and muscles! What a great group!Celebrating our Payroll Team During Payroll Week!Happy Payroll Week to our fantastic Payroll Team! Payroll Week comes every Se
New from Organizational ExcellenceUVA Organizational Excellence will be sponsoring Practical Design Thinking Techniques for Innovation, a presentation lead by Ryan Evans, Principal Service Designer at Tufts University Technology Services, and Colin Gerrity, Design Strategist at Tufts University. This presentation will focus on Design Thinking, a people-centered approach that allows us to collaboratively explore problems, build a shared understanding, ask the right questions, generate innova
We've recently updated the Purchase Justification requirement for Travel & Expense.Purchase Justification UpdatesThe 30-day Purchase Justification requirement has been removed from expense reports for T&E charges. Why?After conducting a survey to a select group of fiscal admins to get their feedback, they concluded explanations in this field did not add value and that the requirement slowed down the creation of expense reportsWhat's Next?The policy still remains to expense all charg
There have been a couple of big security updates within Workday recently that allow users to have a more organized request dashboard. 90-Day Rule for RequestsFirstly, there is now a 90-day rule on requests, meaning that incomplete or unapproved requests that haven't met approvals within 90 days of the request being posted will be canceled. This update will help keep things moving in Workday, so the system doesn't get backed up with unsatisfied requests. This will also help address requests
Solix keeps our data more secureIn partnership with UVAFinance, OSP, and UVAHR, ITS is moving UVA's Oracle historical data over to a new structured data archive called Solix. Solix is a more secure alternative to Oracle, as the current Oracle environment exposes our historical financial data to risk. Financial data and HR data in Oracle have not been updated since each area went live with Workday. Going forward, only a small number of central office users will have access to Ora
Shelby and ElizabethElizabeth Vlahos, the new Manager of General Accounting at UVA, is settling into her role with a fresh perspective and an eagerness to dive into the complexities of finance in higher education. Just three weeks into her new position, Vlahos is already embracing the challenge of learning UVA's unique systems and processes, all while unlearning the state lingo she became accustomed to over her 11 years at the Virginia Department of Accounts.“I’m used to acronyms—just different
Victoria Peprah-AsanteVictoria Peprah-Asante, UVAFinance’s new Payroll Accounting Manager, joined the team at the end of July this year. As she settles into her role, Peprah-Asante leads a new team that ensures payroll costing including accounting entries are processed across the Workday platform correctly ensuring that all payroll transactions are posted to the general ledger, making certain everything ends up in the right place within the financial system. Along with payroll costing, her team
Time with a TrainerNeed a little extra help with Workday Financials? Whether you just need a bit of a refresher or specifics on how to do certain tasks in Workday, we've got your back. Our UVAFinance trainers have their availability and specializations posted on the Workday Financials Training page, and are happy to assist you. Just find the right trainer for your task, then sign up for a one-on-one Zoom meeting with an expert!
Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we present readers with a team member or two to get to know. NEW Resource: UVAFinance by Department__________________________________________________________________Sri MurthySri Murthy, Business Analyst with Business Solutions & Data Analytics in PSDSWhat do you do as a Business Analyst?As an Analyst, I perform two types of activities
Embrace wellness this fall Join the 1% Challenge Starting September 9thIn only 14 minutes (just 1% of your day), you can learn skills to build resilience, ease stress, and improve sleep. How? Join the 1% Challenge offered by Hoos Well partner eM Life. You can also earn $50 in awards!Start the challenge anytime between Sept 9 - Oct 11.You must have or create an eM Life account (it's free).Practice (at least) 14 minutes in live or on-demand mindfulness sessions for at least 25 days durin
The Ellis kiddosRyan Ellis recently joined the UVA Finance team as manager of accounts payable, bringing a wealth of experience from the nonprofit sector to his first role in higher education. Ellis's journey into the world of finance and accounting began with a foray into business and marketing at California State University San Marcos. Although he initially found accounting too dry; he soon discovered he enjoyed accounts payable.“I’ve always been drawn to the checks and balances of accou