For over 37 years*, the Fiscal Administrators (FA) Group has been a cornerstone of UVA’s financial community, providing important updates, learning opportunities, and a space for collaboration. Starting in 2025, we’re introducing some changes to the FA Group’s meeting schedule and format to make it even more valuable for members.What’s Changing? New Meeting Cadence: FA meetings will now take place every other month on the third Thursday afternoon. See the 2025 meeting dates on the web
News
The Virginia Higher Education ProcurementConsortium provides new benefit to member schoolsThe Virginia Higher Education Procurement Consortium (VHEPC) has announced a new cooperative contract with Card Integrity, giving member institutions access to data-driven expense monitoring and analytics services. This partnership reflects VHEPC’s focus on providing cost-effective and innovative solutions for its members.Card Integrity offers customized expense monitoring services designed to identify wast
We're excited to work with the UVA Community!UVAFinance recently shared our 2025 priorities with the Finance Advisory Network (FAN)* and we are excited to share highlights with the entire finance community. The priorities focus on three key areas designed to enhance financial accuracy, operational ease, and engagement with the UVA finance community.These areas—Operational Priorities, Workday Optimization, and Engagement—reflect our commitment to continuous improvement and collaboration.Procure-t
The Albanez FamilyThis January, Christa Albanez joined UVAFinance as Senior Workday Functional Analyst, bringing with her a surfeit of valuable accounting and research administration experience from her time working at California Institute of Technology and City of Hope. As Senior Workday Functional Analyst, Albanez will help support Grants Management and troubleshoot issues surrounding them. Albanez was born and raised in California, and received her Bachelor's in Psychology at California
Collaboration, problem-solving, and a lot of folding!Contributed by Lisa Atkins & Shelly Winston BowersBefore there was PSDS at UVAFinance, there was the merging of Accounts Payable with Purchasing. Under this conjoined department, buyers were also merged, and staff worked very closely with them to remedy invoices and purchase orders. For example, if they received an invoice that didn't match the purchase order, they would confer directly with a buyer at a nearby desk.There were reports
First impact comes in FebruaryWe are excited to announce an important update to the monthly account certification process developed based on valuable feedback from our Account Certifications Listening Tour and aims to simplify and streamline the certification process for all stakeholder units. Beginning with the January account certifications generated on February 1, UVAFinance is removing investment income from the account certifications completed by units across grounds and moving the rec
The MalamphysThis January, UVAFinance welcomed Vicki Malamphy as Senior Financial Analyst. Malamphy brings a wealth of expertise in accounting, local government finance, and revenue reporting to the team. Through her work with Albemarle County, she gained experience managing grant funding and navigating complex financial processes, including overseeing COVID-19 relief funds.Malamphy grew up in Fauquier County, in the small community of Goldvein. She attended Mary Baldwin University, where she re
Sign up to learn!This February, UVA's Organizational Excellence is offering two unique learning opportunities to broaden your understanding of organizational improvement.________________________________________OE Learning Program: Short Session5 Steps to Power Sustainable Organizational ImprovementIn our fast-paced world where time is a limited resource, learn how to approach improvement efforts with purpose and intention for meaningful change that sticks. Turn opportunities into actions through
New and enhanced!On January 20, 2025, a new version of the FDM Validator will be available for use both within the Workday user interface and as an API for units utilizing integration capabilities. The current FDM Validator will still be available through the end of February.What’s new with the FDM Validator? The new FDM Validator features many enhancements:Integration into the Workday system with real-time information from Workday to validate worktag strings more effectively.Information availab
New Year, New Priorities!Happy New Year! We can say that through the end of the month, right? Now is a great time to resolve to engage in professional development and look into opportunities for the year. Plenty of online, self-paced, and instructor-led courses and programs are available to you. As you plan for 2025, Remember to discuss all professional development opportunities with your manager before applying for any funds. (See below for more information on the Education Benefit.)Why is
Just in time for tax time!UVA Payroll is pleased to announce that 2024 W-2s are available now!If you opted out of a paper version, you can access your W-2 in Workday. Just log in, click the "Benefits & Pay Hub" App, then choose "My Tax Documents."Paper copies will be mailed before January 31 (electronic copies of these are available February 12). And a BIG thank you to our awesome Payroll team for all of the hard work you do!
Is it just you or is it down for everyone?We rely on our systems to work seamlessly as we go about our daily tasks — so much so that we often take their reliability for granted. However, with the number of complex, interconnected systems we use at UVA, occasional outages or technical issues can happen (and it always feels like the worst timing!). Knowing the right steps to take when a system issue arises can save time and reduce frustration. When you find that a system is unavailable,
How we did business not so long agoNot so long ago, the filing system for Accounts Payable looked a lot different and was a bit more hands-on than now. Everything was filed on paper rather than computers--the filing system in AP took up an entire room! The team filed travel vouchers and combos, which were created by each department and had to be audited individually and manually with receipts. Then, all of these vouchers had to be stamped.The process of actually filing those papers, in
As of October 28, 2024, new automatic airline refund rules went into effect, per the U.S. Department of Transportation's rule and amendment to the rule. This rule states:"For passengers that hold a nonrefundable ticket on a scheduled flight to, from, or within the United States, an air carrier or foreign air carrier will provide a full refund of the fare (including any taxes and ancillary fees) the carrier collected for any cancelled or significantly delayed or changed flight if the passeng
Virgin Pulse is now Personify HealthThe Hoos Well Portal is now Personify Health!The app has been automatically updated.Your username and password are the same.All programs, account history, and features continue to be available.Your rewards will refresh on February 3, 2025.New web address: app.personifyhealth.comDon't have a Hoos Well Portal account? To find more information and how to join, click here.Hoos Well can help with your New Year's ResolutionsIt's the new year when we make resolutions
Johns Hopkins Sightline ProjectThe UVAFinance and JHU teams collaborating together!Recently, UVAFinance had the pleasure of hosting a site visit from the Johns Hopkins University team as they prepare for their exciting journey to implement Workday in 2027 through their "Sightline" project. The JHU team connected with UVAFinance and our partners to learn about our transformative Workday experience during the Finance Strategic Transformation project. It was a fantastic opportunity to exchange
Johns Hopkins Sightline ProjectThe UVAFinance and JHU teams collaborating together!Recently, UVAFinance had the pleasure of hosting a site visit from the Johns Hopkins University team as they prepare for their exciting journey to implement Workday in 2027 through their "Sightline" project. The JHU team connected with UVAFinance and our partners to learn about our transformative Workday experience during the Finance Strategic Transformation project. It was a fantastic opportunity to exchange
Welcome to Tech Tips, a new recurring feature on the blog! Brought to you by our talented Local Service Partners (LSPs), this series will share quick, actionable advice to help you make the most of the technology you use daily. From handy shortcuts to game-changing tools, these tips are designed to show you how tech can boost productivity and simplify your work life.In this edition, we'll learn several ways to turn off notifications and calls when you need to focus (or when you're presenting!).T
Welcome to Tech Tips, a new recurring feature on the blog! Brought to you by our talented Local Service Partners (LSPs), this series will share quick, actionable advice to help you make the most of the technology you use daily. From handy shortcuts to game-changing tools, these tips are designed to show you how tech can boost productivity and simplify your work life.In this edition, we'll learn several ways to turn off notifications and calls when you need to focus (or when you're presenting!).T
Alper CakirAlper Cakir recently joined the UVAFinance team as an Invoice Processing Specialist, bringing with him a wealth of experience in fields like supplier relationship management, budget tracking, cost analysis, and more. His love of learning and commitment to applying his skills to his role at the University make Cakir a valuable asset to the Finance team. Cakir is originally from Turkey, where he graduated from Bilecik University Vocational School in Automation Technology, later ear
Take a little break! Take a 10-minute break to refresh your mind and body with this new series of Micro Health Breaks, offered by Beth Frackleton, UVA Health Occupational Health. Whether you're looking to boost your focus with chair yoga, ease stress with meditation, strengthen your body through low-intensity cardio, or explore the transformative power of mindset shifts and self-care, there's something for everyone. These quick, engaging virtual sessions offer benefits like improved f
Robbie AlmandEarly this December, UVAFinance welcomed Robbie Almand as a new member of the Finance Solution Center team. Almand brings plenty of hands-on customer experience and an eagerness to problem-solve that will be vital in his role as a part of FSC. Originally from California, Almand attended Southern New Hampshire University where he received his BA in Business Administration, minoring in Finance. Post-graduation, Almand utilized his business knowledge in his role as a Senior Associate S
Deon HallbackDeon Hallback recently joined the UVAFinance team this November as Senior Treasury Analyst. With a strong background in higher education in the fields of finance, human resources, and treasury, Hallback brings with him years of expertise into his new role at UVA. Hallback is originally from New York and attended college in North Carolina, where he received his bachelor’s in business management, and later on his master’s in coaching education and athletic administration. After c
New for December Finance Reporting & Release Notes for December 12 have been posted to the UVAFinance website. This update includes significant new reports and modifications as well as known issues that we are investigating or working on currently. Workday Award and Grant reports: We have eliminated the need to select the Award Plan Structure when running reports so that reports return all Awards regardless of Plan Structure. We have also made some back-end adjustments to improve perfo
Make a plan for your 2025 learningcontributed by Patty Marbury We are rapidly approaching the end of 2024! There are still opportunities for programs this year, and plenty of online, self-paced courses and programs. December is also a great time to start planning for 2025! Remember to discuss all professional development opportunities with your manager before applying for any funds. (See below for more information on the Education Benefit.)
Why is
professional development important?
Check out