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Keep up your support for small-, women-, minority-owned businesses! contributed by Ajoni Wynn-FloydAfter looking ahead to this year's SWaMfest, scheduled for October in Richmond, VASCUPP faced challenges in securing our usual venue. After carefully considering alternative options, they have determined that postponing the event until 2025 will allow us to maintain the high standards and quality experience that SWaMfest is known for.Since its inception in 2001, SWaMfest has been the prem
Include Filter Selections of ExportIf you want to include your filter selections when you export data to Excel, you can click the Export icon on the Report title row. Then, your filter selections will display at the top of the spreadsheet. Selecting the Export icon just above the report will only display the report output. _________________________________________________________________________________Reporting & Data Tips & Tricks is a recurring series featuring information that w
The UVAFinance Procurement Team launched a new catalog in the Marketplace on October 7. The catalog is for Neta, a new contract supplier of lab supplies.Neta is another source for lab equipment, chromatography, spectroscopy, clinical supplies, and safety and cleaning equipment as well. This minority-owned company carries many brands popular at UVA and also offers options in equipment repair and maintenance.If you'd like to hear more about Neta, check out one of the presentations on Grounds bel
Purchase Order Closing/CancelingShared by the "Ask Finance Team" as a handy tip based on inquiries they receive.Fulfilled purchase orders may be closed by departments if no additional invoicing is expected and there are commitments or obligations that should be released. Only cancel a purchase order if the service is truly no longer needed AND no activity has occurred (such as invoicing). Users may cancel the PO if it was issued in error or if, before goods or services are rendered, t
contributed by Patty Marbury We are rapidly approaching the end of 2024! If you haven't used your centrally funded education benefit, make some plans to do so! The last day to submit education benefit requests in Workday for this year is December 10, 2024. Remember to discuss all professional development opportunities with your manager prior to applying for any funds. See below for more information.Why is professional development important? Check out this short blog post from Har
The feedback from users across Grounds has been invaluable in helping us identify areas for improvement in our communications and accounts payable processes (we're looking at you, Fiscal Administrators!). We're excited to share an update based on your input.Automatic messaging reassures suppliers that we received their invoiceAutomated Messaging Confirming Receipt of Supplier InvoicesAs of October 18, 2024, suppliers who email invoices to vendor-invoices@virginia.edu will receive an automated me
Their expertise is worth it!As a University traveler or travel assistant, you have access to Christopherson Business Travel advisor booking. Why use a travel advisor? Our travel advisors are experts who know the ins and outs of finding the best routes, securing the lowest fares, and navigating the tricky details that can complicate your journey. From unexpected itinerary changes to visa requirements, they have the knowledge and experience to help you avoid common pitfalls and ma
Addie CoeAddie Coe, Nimbello Fireside ChatAddie Coe, Director of Procurement Operations, recently joined the founder of Nimbello, Milind Agtey, CPA, as a guest speaker to discuss UVAFinance's transformation of its Accounts Payable processes through automation. During this session, Coe spoke about UVAFinance's step-by-step journey to full AP automation, how Nimbello's integration with an ERP (Workday) optimized AP workflows, along with the challenges and measurable results achieved from this auto
Welcome to 'Exploring Finance at UVA'! This is a recurring blog feature highlighting finance professionals from across Grounds, beyond UVAFinance. Meet a diverse array of staff members and delve into their roles and insights in the world of finance within the greater UVA framework.If you or someone you know would like to be featured in Exploring Finance at UVA, please email bv8h@virginia.edu_________________________________________________________________Beth GrimmBeth Grimm, Finance Generalist,
Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we present readers with a team member or two to get to know. Resource: UVAFinance by Department__________________________________________________________________Andrew SallansAndrew Sallans, Director of Business Services and Systems What do you do as Director of Business Services and Systems?My job is to lead the team to develop processes a
Select all values in a drop-down listWhen filtering a report on the Prompts page or within the report itself, you can select all the values in a drop-down list by pressing CTRL+A, and then Enter. If you want to clear all selected values, press CTRL+A then Enter again. It’s a nice time saver! Click image for a larger view_________________________________________________________________________________Reporting & Data Tips & Tricks is a recurring series featuring information that will help
from UVA SustainabilityMorven Sustainability Lab Walk & TalkDate: October 22, 2024Time: 11:30am-1:00pmJoin us for a Walk & Talk at the Morven Sustainability Lab, led by Elizabeth Meyer. This event offers a unique opportunity to explore the beautiful Morven grounds while learning about sustainable practices, land labs, and nature-connection programs. Boxed lunches will be provided for all registrants. Limited transportation is available for those who request it in the registrati
Welcome to 'Exploring Finance at UVA'! This is a recurring blog feature highlighting finance professionals from across Grounds, beyond UVAFinance. Meet a diverse array of staff members and delve into their roles and insights in the world of finance within the greater UVA framework.If you or someone you know would like to be featured in Exploring Finance at UVA, please email bv8h@virginia.edu_________________________________________________________________ Whitney Richardson, Astronomy Department
Introducing UVAFinance is a recurring blog feature created to introduce our team to our team, a couple of members at a time. Every other week, we present readers with a team member or two to get to know. Resource: UVAFinance by Department__________________________________________________________________Brad KurtzBrad Kurtz, Senior Business Intelligence AnalystWhat do you do as Senior Business Intelligence Analyst?My role works with data from a variety of sources to build data models th
Still Time to Join the 1% Challenge!In only 14 minutes (just 1% of your day), you can learn skills to build resilience, ease stress, and improve sleep. How? Join the 1% Challenge offered by Hoos Well partner eM Life. You can also earn $50 in awards!Start the challenge by October 11.You must have or create an eM Life account (it's free).Practice (at least) 14 minutes in live or on-demand mindfulness sessions for at least 25 days during a 40-day period from when you start the challenge.To earn $50
Hobbs (center) and his Cornerstone working groupLogan Hobbs, 2023-2024 Cornerstone GraduateLogan Hobbs, Compliance Manager in Financial Operations & Tax, was among the graduates of the 2023-2024 Cornerstone cohort who were honored at a graduation ceremony early this October. The Cornerstone Program aims to identify and nurture exceptional talent at UVA. Hobbs was part of a group that worked on Accessibility and Affordability at the School of Architecture. As a part of
The Listening Tour is in full swing!In our ongoing effort to improve the Account Certification process, the UVAFinance Team has embarked on a “listening tour” to meet with finance partners across the University’s schools and units. We are committed to gathering feedback directly from the people who interact with this process daily, ensuring that any updates or revisions meet the needs of our diverse community.So far, we’ve had the opportunity to visit 27 schools and units, and we’re not done yet
43 new firms are ready to help!We’re excited to announce that UVAFinance's Procurement Team has successfully completed its latest Request for Proposal (RFP) process for creative and marketing strategy services. After receiving many proposals from talented firms, we are proud to share that 43 new contracts have been awarded.What makes this process even more exciting is the diversity represented by these firms. Fifteen of the group are small, local businesses, with several being woman- or minority
Celebrating Our VeteransVeteran's Day is Monday, November 11. We would like to pay tribute to those on the UVAFinance team & families who have served our country.Participation is voluntary; if you would like to share your own service or that of someone in your family, please submit a picture, name, rank, branch of service, and time of service to askfinance@virginia.eduPlease share submissions by Monday, November 4.Recognition will be shared in the UVAFinance blog and on the Carruthers Hall l
New alerts for missing rolesA good rule of thumb for Workday: "When roles are empty, business processes stall."Our Business Intelligence Team has partnered with functional areas to proactively identify vacant roles and alert business process owners. (See this article on alerts for missing roles from August.)Some new alerts are now in place to identify issues in these grants-related roles:Missing roles such as Grant PI, Grant Financial Analyst, Grant Account Certifier, Grant ManagerMi
Amanda Meares and Reshma Gali, UVAFinance's staff senators, recently dropped by to talk about the importance of the Staff Senate and how the UVAFinance Team can interact with them to everyone's benefit. Listen in to the conversation above, or check out an abbreviated version below.Resources Mentioned:Staff Senate Website: https://staffsenate.virginia.edu/Form to share feedback: https://staffsenate.virginia.edu/contact-u
UVA Organizational Excellence has many events and learning opportunities going on in the month of October, but their presentation on AI tools in everyday work is especially of interest for any and all UVAFinance employees. Affinity Dialogue SessionApplying generative AI tools like ChatGPT or Microsoft Copilot to your everyday workJoin OE's first affinity dialogue session and unlock the power of peer-to-peer collaboration and learning! Participate in small discussion groups, share and discov
Please note these upcoming updates to our Travel & Expense policies that will help streamline and enhance user experience. If you have any questions or concerns, please reach out to travel@virginia.edu.SAP Concur UpdatesSAP Concur has launched a new homepage experience. There haven't been any changes in the features or functionality of the system; it is only a visual user interface update.Users can now enable the new homepage through a banner at the tip of the homepage. Users can also r