Effective: July 2, 2001
Owner: Assistant Vice President for Financial Operations
Latest Revision: January 28, 2016
Approving New or Expanded Services and Activities
Scope | System References | Policy | Responsibility | Distribution | Ownership
This procedure describes documentation on how departments should process requests for new revenue generating services and activities. It also states how often such services and activities will be reviewed and what criteria govern the review.
New or Expanded Services
All new or expanded services and activities, except instructional programs currently approved by the Executive Vice President and Provost or sponsored program activities currently reviewed by the Office of Sponsored Programs, must pass through a four-step review process before being offered to the general public or to University departments, faculty, staff, students, and patients. If the new or expanded services are initiated before final approval is secured under this procedure, the University will not be responsible for any commitments, obligations, or expenses incurred if the proposal is disapproved.
Note: See flowchart under Procedure Steps
System References [Top]
15-70 - Approval Form for New Revenue Generating Activities and Services is available on the UVA Forms Directory as a PDF document.
Policy FIN-049 - Revenue Generating Activities
The person requesting the creation of a new service provider or revenue generating activity is responsible for initiating this procedure.
University Fiscal Administrator
The Assistant Vice President for Finance and University Comptroller is responsible for ensuring that this procedure is necessary, reflects actual practice, and supports University policy.
Procedure Steps [Top]
Existing Services and Activities
Services and activities provided by the department will be reviewed yearly by the responsible departmental service center manager and at least every other year by the Office of Financial Analysis to make sure they comply with the intent and purpose of University Policy FIN-049 - Revenue Generating Activities and Federal regulations (2 CFR Part 220 – Appendix A). This review should consider the information contained in an activity description as outlined above.